IFB 26-08: Portable Changeable Message Boards

Rhode Island Turnpike and Bridge Authority
September 4, 2026
Invitation to Bid
Portable Changeable Message Boards
Contract No. 26-08
IFB No. 26-08 Portable Changeable Message Boards

INTRODUCTION
The Rhode Island Turnpike and Bridge Authority (RITBA) is seeking bids from factory
authorized dealers to provide two (2) Ver - Mac Portable Changeable Message Sign.
(PCMS-320)
Due date for bids is no later than 10:00 AM EDT October 2nd 2026, at which time they
will be publicly opened. Bids must be in a sealed envelope clearly marked "IFB No. 26-
08, Portable Changeable Message Boards. RITBA will not accept electronic bid
submissions (email, web, fax, etc.) or late bids under any circumstances. RITBA accepts
no financial responsibility for any costs incurred by a firm in responding to this IFB,
participating in oral presentations, or meeting with RITBA prior to being awarded the
contract. The proposals in response to this IFB become the property of RITBA and may
be used by RITBA in any way it deems appropriate. All information submitted in response
to this IFB is deemed public and subject to disclosure unless a separate redacted public
copy is submitted, regardless of whether the information is marked
confidential/proprietary. Firm's may redact in the public copy any trade secrets or
commercial or financial information which is of a privileged or confidential nature pursuant
to the Access to Public Records Act (R.I. Gen. Laws 38-2 et. seq.). If Firm does not
submit a redacted public copy, RITBA assumes that firm is not seeking confidential
treatment for any of its information and thus, all information is subject to public disclosure.
By submitting a proposal, the firm certifies that it has fully read and understands the IFB,
has full knowledge of the scope of work to be provided, and accepts the terms and
conditions under which the services are to be performed. RITBA will be the sole judge in
determining as equivalent products (if applicable).
Questions related to this solicitation may be submitted to procurement@ritba.org no later
than 10:00AM EDT, September 18th, 2026. Direct contact with RITBA staff or the Board
of Directors is strictly prohibited unless submitted in writing to procurement@ritba.org.
RITBA may issue an addendum by end of day EDT, September 25th, 2026, to respond
to any relevant questions raised by potential bidders and for any other purposes deemed
necessary by RITBA. This addendum will be posted to https://www.ritba.org and
https://www.purchasing.ri.gov.
Bid specifications:
Quantity: 2 New Units
Make: Ver-Mac
Model: PCMS-320 (No equivalent unit, must be specified make and model)
Required Options:
Tilt and Rotate Kit for Solar Panels
Hydraulic pump for main mast
Battery Charger
Sealed Lead-Acid batteries
Tongue Wheel Jack
Digi IX30 Industrial Cellular Modem 4G
IFB No. 26-08 Portable Changeable Message Boards

NO SIM/Data plan required, RITBA will procure our own (Verizon)
Axis Communications PTZ CCTV unit with manual winch (No electric),
Push-bar instead of winch is acceptable
30 x 48 pixels (4-LEDs per pixel), full- matrix, amber
NTCIP-Compliant V-touch Controller, 7-inch, No Wi-Fi option
Standard Warranties
Does NOT require Anti-theft battery box
Please note spec on file with Ver-Mac. RITBA uses third-party software
for messaging.
BONDS
Removed from solicitation.
SUBCONTRACTORS
The bidder must demonstrate that it is able to perform a substantial portion of the work
using its own workforce. Any bidder that does not maintain a permanent workforce and/or
proposed to perform a disproportionate amount of the work through one or more
subcontractors may be considered unqualified. The successful bidder must establish to
the satisfaction of RITBA the reliability and responsibility of any subcontractors proposed
to perform any work pursuant to this solicitation.
WITHDRAWL
A bidder may withdraw its bid proposal at any time prior to the bid proposal submission
deadline. Bid proposals are irrevocable for a period of sixty (60) days following the bid
proposal submission deadline.
ADDITIONAL REQUIREMENTS
Campaign Finance Compliance
Every person or business entity providing goods or services at a cost of $5,000 cumulated
value is required to file an affidavit regarding political campaign contributions with the RI
State Board of Elections even if no reportable contributions have been made. R.I.G.L.
17-27 Forms may be obtained at Board of Elections, Campaign Finance Division, website
at https://elections.ri.gov/finance/index.php. Please call (401) 222-2345 or e-mail
campaign.finance@elections.ri.gov with any questions or concerns. For the purposes of
this RFP RITBA asks that firm's commit to properly file all appropriate documentation prior
to any contract being signed.
Major State Decision-Maker
Does any Rhode Island "Major State Decision-Maker," as defined below, or the spouse
or dependent child of such person, hold (I) a ten percent or greater equity interest, or (ii)
a $5,000 or greater cash interest in this business?
For purposes of this question, "Major State Decision-Maker" means:
IFB No. 26-08 Portable Changeable Message Boards

(a) All general officers; and all executive or administrative head or heads of any
state executive agency enumerated in R.I.G.L 42-6-1 as well as the
executive or administrative head or heads of state quasi-public
corporations, whether appointed or serving as an employee. The phrase
"executive or administrative head or heads" shall include anyone serving in
the positions of president, senior vice president, general counsel, director,
executive director, deputy director, assistant director, executive counsel or
chief of staff.
(ii) All members of the general assembly and the executive or administrative
head or heads of a state legislative agency, whether appointed or serving
as an employee. The phrase "executive or administrative head or heads"
shall include anyone serving in the positions of director, executive director,
deputy director, assistant director, executive counsel or chief of staff; and
(iii) All members of the state judiciary and all state magistrates and the
executive or administrative head or heads of a state judicial agency,
whether appointed or serving as an employee. The phrase "executive or
administrative head or heads" shall include anyone serving in the positions
of director, executive director, deputy director, assistant director, executive
counsel, chief of staff or state court administrator.
If your answer is "Yes," please identify the Major State Decision-Maker, specify the nature
of their ownership interest, and provide a copy of the annual financial disclosure required
to be filed with the Rhode Island Ethics Commission pursuant to R.I.G.L. 36-14-16, 17
and 18.
Title VI Solicitation Notice
RITBA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 USC 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
or offerors that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises or airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
IFB No. 26-08 Portable Changeable Message Boards

Bid Form
Invitation to Bid
Portable Changeable Message Boards
Contract No. 26- 08
To: Rhode Island Turnpike and Bridge Authority
One East Shore Road
P.O. Box 437
Jamestown, RI 02835-0437
Bidder: _____________________________________________________________
Legal name of entity
_____________________________________________________________
Address (street/city/state/zip)
______________________/________________/______________________
Contract (name/telephone/email)
1. Bid Price
The Bidder submits this bid proposal to provide the Portable Changeable Message
Boards described in the solicitation for this Bid Price:
$______________________________________________________
(Base bid price in figures printed electronically, typed, or handwritten legibly in ink)
$______________________________________________________
(Base bid price in words printed electronically, typed, or handwritten legibly in ink)
1. Allowances
The Base Bid Price includes the costs for the following Allowances:
Not Applicable
2. Bonds
Not applicable
3. Addendum
The Bidder has examined the entire solicitation (including the following Addenda), and
the Base Bid Price includes the costs of any modifications required by the Addenda.
Addendum No. 1 dated: _____________
Addendum No. 2 dated: _____________
4. Contract Time
The Bidder offer to perform the work in accordance with the timeline specified below:
IFB No. 26-08 Portable Changeable Message Boards

PCMS must be delivered to 1 East Shore Road, Jamestown, Rhode Island within
60 days after bid is awarded. All costs incurred for delivery will be borne by the
bidder.
5. Liquidated Damages
Not applicable
6. Subcontractors
Bidders are required to disclose any anticipated subcontractors at the time of bid
submission. Please use the form below to disclose those anticipated subcontractors and
the estimated value of those subcontractors.
Estimated Value
Name of Subcontractor of Subcontract
1
2
3
Total Value of Subcontracts
This bid proposal is irrevocable for 60 days from the bid proposal submission deadline.
The person signing below certifies that he or she has been duly authorized to execute
and submit this bid proposal on behalf of the Bidder:
Bidder
_______________________________________
Name of Bidder
___________________________________________
Signature of Bidder
___________________________________________
Printed name and title of person signing on behalf of bidder
______________________
Date signed
- END OF IFB -
IFB No. 26-08 Portable Changeable Message Boards