IFB 26P-002 Landscape Management Services

Agency:	Howard Community College
State:	Maryland
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Nov 20, 2025
Due Date:	Dec 12, 2025
Solicitation No:	26P-002
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HOWARD COMMUNITY COLLEGE

BOARD OF TRUSTEES

10901 LITTLE PATUXENT PARKWAY

COLUMBIA, MD 21044

INVITATION FOR BIDS (IFB)

Landscape Management Services

IFB NUMBER 26P-002

All sealed bids MUST BE RECEIVED via Equity Hub’s Bid Locker at

https://bidlocker.us/details/5481 by 11:00 a.m. local time on Friday December 12th , 2025.

IMPORTANT: Your response may be considered Not Responsible or Non-Responsive if any portion of

this inquiry is not complete. No bid will be accepted after the date and time stated above.

Drewry L. Brown Jr., Ph.D.

Director of Procurement

NOTICE: Prospective Bidders who have received this document from a source other than the Issuing Office should immediately

go to the Howard Community College procurement website to ensure that they have received all addendums to the Invitation for

Bids or other communications issued in relation to this IFB. A Prospective Bidder who fails to monitor the Howard Community

College website assumes complete responsibility in the event that they do not receive communications from the Issuing Office

prior to the closing date.

November 10 , 2025

Howard Community College

IFB Number: 26P-002

IFB Title: Landscape Management Servies

Opening Date: November 10, 2025

Closing Date: December 12, 2025

To All Prospective Bidders:

The Board of Trustees of Howard Community College invites bids from qualified vendors to provide bids

for Landscape Management Services

Bids will be accepted via Bid Locker until 11:00 a.m. on December 12th , 2025, at which time and place

the names of the firms submitting bids will be recorded. Late submittals will not be considered. It is the

responsibility of each firm to ensure that their submittal is delivered to the proper place prior to the

scheduled date and time.

Copies of the Invitation for Bids (IFB) may be obtained from the Howard Community College solicitation

website at: www.howardcc.edu/procurement on the current solicitation page. Firms are encouraged to

review that website frequently to learn of any changes that may be made in the IFB.

The Board of Trustees of Howard Community College reserves the right to reject any and all bids and to

waive any formalities, informalities, or technicalities as it deems necessary, appropriate and in the

College’s best interest. Final award of the contract is subject to the availability of funding for this project.

Sincerely,

Drewry L. Brown Jr. Ph.D.

Director of Procurement

Howard Community College

IFB Number: 26P-002

IFB Title: Landscape Management Servies

Opening Date: November 10, 2025

Closing Date: December 12, 2025

TABLE OF CONTENTS

KEY INFORMATION SUMMARY SHEET ................................................................................4

SPECIFICATIONS/SCOPE OF WORK.......................................................................................5

SUBMITTAL FORMAT............................................................................................................14

GENERAL INFORMATION.....................................................................................................17

Howard Community College

IFB Number: 26P-002

IFB Title: Landscape Management Servies

Opening Date: November 10, 2025

Closing Date: December 12, 2025

KEY INFORMATION SUMMARY SHEET

Issuing Office:

Invitation for Bids Title:

Invitation for Bids No:

Procurement Officer:

Title:

Phone:

Email:

Opening Date:

Closing Date:

Pre-Bid Conference

MBE Subcontracting Goal:

Contract Type:

Contract Duration:

Howard Community College

Landscape Management Services

26P-002

Courtney Kelly

Assistant Director of Procurement

443-518-4668

ckelly@howardcc.edu

Monday November 10, 2025

Friday, December 12, 2025, at 11 am EST

(In person – Only) November 17,2025 at 2:00 pm.

Twenty-nine percent not mandatory but strongly

encouraged.

Firm Fixed Price 1 year contract with 2-year renewal

option.

One (1) Base Year plus Two (2) Optional Years.

Howard Community College

IFB Number: 26P-002

IFB Title: Landscape Management Servies

Opening Date: November 10, 2025

Closing Date: December 12, 2025

SPECIFICATIONS/SCOPE OF WORK

1.1 OBJECTIVE

The College is seeking fixed price bids from qualified Contractors to provide landscaping

services for landscape maintenance at Howard Community College’s main campus.

1.2 SPECIFICATIONS

The College is seeking an efficient and horticulturally sound program of the highest quality,

promoting the healthy growth of turf and plant material while ensuring the continual neat

appearance of the campus. The Contractor shall provide all necessary labor, material,

equipment, and fully trained supervisory personnel to properly maintain all developed land

areas within the contract limits, including lawns, shrubs, groundcover, landscape trees,

perennial and annual flowers, storm water management ponds (SWM), bio-retention ponds,

and other BMPs, nature trails and rain gardens. Expressly excluded from this scope of work

is the maintenance of the athletic fields. It should be noted that this scope incorporates all

aspects of landscape management at the College, even if areas or items are not specifically

listed in this document.

The College’s campus is a dynamic physical campus that may change during the contract

period, including new buildings which may be constructed that may increase or decrease the

landscaping requirements. As major permanent changes occur, the selected Contractor will

be expected to enter into an appropriate contract amendment incorporating the changes as

appropriate.

1.3 GENERAL REQUIREMENTS

The Contractor must have a proven record of at least five years’ experience in providing

commercial/institutional Landscape Management services of similar size and scope as

defined in these specifications. The Contractor shall have all appropriate licenses to perform

Landscape Management services in Howard County and the State of Maryland and is based

in Maryland.

Upon award, the Contractor shall supply the College with a draft operational calendar, which

provides the frequency and timing of work throughout the year. After approval by the

College, the Contractor shall comply with the final operational calendar. Deviation from the

schedule may only occur with prior approval by the College. The Contractor and appropriate

supervisory personnel shall be required to attend a startup meeting at least one week prior to

contract start date. The meeting may include a walk-through of the service area.

Maintenance practices shall be performed in a manner that lessens negative impacts on the

environment and human well-being. All work shall be approved by the College’s facilities

department. The College reserves the right of final approval for any work at the time of

completion. If the work is not acceptable, the Contractor shall correct all problem areas

without additional cost to the College. Failure of the Contractor to correct deficiencies in a

timely manner may result in the College contracting with another firm to correct deficiencies,

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB 26P-002 Landscape Management Services

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