IFB 21-22-060 One Tone 15 Passenger Van

Agency: City of Danville
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 485999 - All Other Transit and Ground Passenger Transportation
Posted Date: Jan 26, 2022
Due Date: Feb 3, 2022
Solicitation No: IFB-21-22-060
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: IFB-21-22-060
Bid Title: IFB 21-22-060 One Tone 15 Passenger Van
Category: Purchasing Miscellaneous Bids
Status: Open

Description:

RFQ 21-22-060 One Tone 15-Passanger Van

Publication Date/Time:
1/25/2022 12:00 AM
Closing Date/Time:
2/3/2022 5:00 PM
Contact Person:
J. Gary Via CPPO
Director Of Purchasing
E-Mail purchasing@danvilleva.gov
Phone: 434-799-6528 Option 4
Fax :434-799-5102
Related Documents:

Attachment Preview

TITLE:
QUOTE
NO:
REQUEST FOR QUOTE
One Ton 15 Passenger Van
RFQ 21-22-060
QUOTE CLOSING DATE:
DIRECT INQUIRIES TO:
Quotes shall be accepted no later than Thursday
February 3, 2022, at 5:00PM at the Purchasing
Department, 427 Patton Street
Room 304
Danville, VA 24541
Fax and E-Mail Accepted
J. Gary Via, Director of Purchasing
(434) 799-6528 opt 4
TABLE OF CONTENTS
1.0
Information and Conditions
2.0
Delivery
3.0
Warranty, Service and Etc.
4.0
Specifications
5.0
Supplemental General Conditions
PP1
Quote and Required Submittal Pages
RFQ 21-22-060
15 Passenger Van
1.0 INFORMATION & CONDITIONS
1.1 INTENT :
Secure vendor to furnish a One Ton 15 Passenger Van for the City of Danville Public
Works Department.
1.2 VEHICLE CODES:
Vehicle furnished under this Quote must contain all items considered standard in
accordance with manufacturer's specifications, meet all applicable OSHA, EPA, and all Motor
Vehicle Safety Standards as established by the US Department of Transportation regarding the
manufacture of vehicles.
1.3 DESCRIPTIVE MATERIALS
Your Quote Package should include complete description and specifications of
equipment you propose to furnish, including, but not limited to descriptive literature, and any
other pertinent information.
2.0 DELIVERY
2.1 Vehicle shall be delivered in complete running order and include all options, gauges,
accessory equipment, proper colors, cleaned, winterized, etc.
2.2 Vehicle to have latest applicable Virginia state inspection sticker. Temporary tags and
title applications (including MCO) supplied at time of delivery.
2.3 DELIVERY SITE:
City of Danville Public Works
Attn: Chris Clark
998 South Boston Road
Danville, Virginia 24540
3.0 WARRANTY, SERVICE, ETC.
3.1 Manufacturer shall warrant to the City that each apparatus furnished is free from
defects in material and workmanship under normal use and service and placement in service for
a period of thirty-six (36) months/36,000 miles “bumper to bumper” after acceptance of said
vehicle by the City.
3.2 SERVICING: Bidder to indicate nearest service center(s) to the City for parts and
service.
1
RFQ 21-22-060
4.0 SPECIFICATIONS
15 Passenger Van
2
RFQ 21-22-060
5.0 SUPPLEMENTAL GENERAL CONDITIONS
15 Passenger Van
Miscellaneous: Vehicles to be furnished shall conform to all applicable Federal and Motor
Vehicle Safety standards and all equipment shall conform to Title 46.2, Chapter 10, of the Code
of Virginia and shall include a valid State Inspection Sticker. To be standard proven model of
manufactur0e’s latest current production and include all standard equipment as advertised with
additional optional equipment as above. All components, unless otherwise required by these
specifications, shall be the standard or optional equipment specifically advertised and installed
by the manufacturer. No dealer identifications such as sticker, decal, metal emblem and so forth
will be accepted on automobiles furnished under this contract.
5.1 AWARD CRITERIA
a. The award will be made to the lowest responsible and responsive bidder
whose Quote conforming to the invitation will be most advantageous to the City, price and other
factors considered such as completion time, fiscal stability of the bidder, prior experience in the
type of work called-for in the invitation, management resources, owned equipment, quality,
operating and maintenance cost, service resale value, etc.
b. The City reserves the right to reject any or all offers and to waive
informalities and minor irregularities in offers received.
c. The Commonwealth of Virginia vehicle and other cooperative contracts
may be considered as bids.
5.2 AUTHORITY
a. The Director of Purchasing as the designee of the City Manager has the
sole responsibility and authority for negotiating, placing, and when necessary, modifying each
invitation to bid, purchase order, or other award issued by the City of Danville. In the discharge
of these responsibilities, the Director of Purchasing may be assisted by assigned buyers. No
other City officer or employee is authorized to order supplies or services, enter into purchase
negotiations, or in any way obligate the government of the City of Danville for an indebtedness.
Any purchases contrary to these provisions and authorities shall be void and the City shall not
be bound thereby.
b. This procurement process is governed by the
"PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA" and the City’s
STANDARD REQUIREMENTS & INSTRUCTIONS FOR BIDDING”. Copies of both may be
obtained by writing the City of Danville Purchasing Department, 427 Patton Street, Room 304,
Danville, VA 24541 and online at www.danvilleva.gov . The City of Danville does not
discriminate against faith-based organizations.
5.3 QUOTE PREPARATION
a. Quotes must be written in ink or typewritten and shall be submitted on the
forms issued. Unsigned quotes will not be accepted. No quote may be considered if received
after the time shown on Title Page. Vendors are expected to examine all instructions,
specifications, drawings, installations, etc. Failure to do so will be at the Vendor's risk.
Erasures or other changes must be initialed by the person signing the bid.
3
RFQ 21-22-060
15 Passenger Van
5.4 BIDDER ELIGIBILITY
Quotes will only be accepted from manufacturers, authorized distributors or
dealers, who are actively engaged in the sale, manufacture item(s) called for in the bid. No
Quote will be accepted from, or contract awarded to any person, firm, or corporation that is in
arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or
otherwise, upon any obligation to said City or had failed to perform faithfully any previous
contract with the City
5.5 QUOTES BINDING 60 DAYS
Unless otherwise specified all quotes submitted shall be binding for sixty (60)
calendar days following bid-opening date.
5.6 INTERPRETATION
If any person contemplating the submission of a bid on this invitation is in doubt as to
the true meaning of any part of the plans, specifications, or other documents, he should submit
a written request for an interpretation thereof to the Director of Purchasing. An interpretation of
the bid invitation document will be made only by written addendum issued to each potential
bidder. THE CITY WILL NOT BE RESPONSIBLE FOR EXPLANATIONS OR
INTERPRETATIONS OF BID INVITATION DOCUMENTS EXCEPT AS ISSUED IN
ACCORDANCE HEREWITH.
5.7 OBSERVANCE OF LAWS
The Vendor at all times shall observe and comply with all Federal, State, and City
laws, bylaws, ordinances, and regulations in any manner affecting the conduct of the work or
applying to employees on the project, as well as all orders or decrees which have been
promulgated or enacted, by any legal bodies or tribunals having authority or jurisdiction over the
work, materials, employees, or contract.
5.8 PATENTS
The Vendor agrees to indemnify and save harmless the City, and all personnel from
all suits and actions of every nature and description brought against them or any of them, for or
on account of the use of patented appliances, products, or processes, and he shall pay all
royalties and charges which are legal and equitable. Evidence of such payment or satisfaction
shall be submitted upon request of the City as a necessary requirement in connection with the
final execution of any contract in which such patented appliances, products, or processes are
used.
4

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