IFB Northeast HS Track Resurfacing Project

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION
01 32 16 CONSTRUCTION SCHEDULE AND REPORTS
01 33 00 SUBMITTALS
DIVISION 2. SITE WORK
01 35 13 SPECIAL PROJECT PROCEDURES 02 41 19 SELECTIVE STRUCTURE DEMOLITION
01 52 00 CONSTRUCTION FACILITIES
01 77 00 CLOSEOUT PROCEDURES
01 78 36.3 WARRANTIES
DIVISION 32 EXTERIOR IMPROVEMENTS
32 92 00 TURF AND GRASSES
PRODUCT SPECIFICATIONS

INVITATION FOR BIDS
Track Resurfacing IFB XXXX
Northeast Guildford High School
McLeansville, NC
Sealed bids will be received by the Guilford County School System until 2:00 PM, on Thursday May 21,
2026, at 714 Green Valley Road, Greensboro, NC 27408 Conference Room 2A and immediately
thereafter publicly opened and read aloud, to furnish all materials and labor for the installation of Track
Resurfacing for Guilford County Schools at Northeast Guilford High School, 6700 McLeansville Rd,
McLeansville, NC 27301. Please allow sufficient time for check-in and visitor badges as late bids will not
be accepted.
The plans, specifications, and contract documents can be accessed at the pre-bid conference or by
reaching out to the project engineer, Westcott, Smalls & Associates, PLLC, located at 125 S Elm St #606,
Greensboro, NC 27401. For inquiries, please call (336) 310-9722 or email tsmall@wsaaeng.com during
regular business hours.
A brief description of work in the project follows:
The work shall include but is not limited to removal of existing surface course and installation of new
surface course and striping.
A NON-MANDATORY PRE-BID CONFERENCE will be held at the site at 10:00 AM, on Monday, May
11, 2026. Attendees shall meet near the football field at Northeast Guilford High School. Attendance
at this conference is highly encouraged for all potential bidders to examine the existing conditions and to
discuss particular details of the project.
E-Verify Requirements: This project requires the awarded vendor to comply with the requirements of E-
Verify. (U.S. law requiring companies to employ only individuals who may legally work in the United
States - either U.S. citizens, or foreign citizens who have the necessary authorization).
Minority businesses are encouraged to submit bids for this project.
The Guilford County Board of Education awards public contracts without regard to race, religion, color,
creed, national origin, sex, age or handicapped condition as defined by North Carolina General Statutes,
Section 168A-3.
The Board reserves the right to reject any or all bids presented and to waive any informalities and
irregularities.
Guilford County Schools
Velicia Moore
Purchasing Director

BID BOND FORM
Section 00 43 13 01
KNOW ALL MEN BY THESE PRESENTS, That we,
(Bidder's Name)
, of
(Street Address) (City, State, Zip)
Hereinafter called the Principal, and
(Surety's Name)
A corporation organized and existing under the Laws of the State of , and authorized to
transact business in the State of , as Surety, hereinafter called Surety, are held and
firmly bound unto the (Owner).
Hereinafter called Obligee, in the Penal sum of five percent (5%) of the amount bid, good and lawful money of the United
States of America, for the payment of which the Principal and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
The Condition of this Obligation is such, that, WHEREAS the Principal has submitted a proposal to the Obligee on a
contract for the construction
of
(Contract Name and Number)
NOW THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with
the Obligee is accordance with the terms of such bid, and give such bond or bonds as may be specified in the Bidding or
Contract Documents with good and sufficient surety for the faithful performance of such construction for the prompt
payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter
such contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the
penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith
contract with another party to perform the Work covered by said bid, then this obligation shall be null and void; otherwise
to remain in full force and effect.

BID BOND FORM
Section 00 43 13 01
In witness whereof, we have hereunto set our signatures and seal this day of ,
20 , all pursuant to due authorization.
(Seal)
Principal
By
Surety
By Attorney-in-Fact in
accordance with the attached Power of Attorney
STATE OF )
ss:
COUNTY OF )
I, , a Notary Public in and for the State and County
aforesaid, do hereby certify that , and
, whose names are signed to the foregoing bond, this day
personally appeared before me in my State and County aforesaid and acknowledged the same.
Given under my hand seal this day of , 19 .
(Seal)
Notary Public
My Commission expires:

Northeast GuilfordHigh School Track April 8, 2026
Resurfacing Guilford County School
Contract: Northeast Guilford High School Track
Replacement Project: Northeast Guilford
High School Track Renovation
Guilford County Board of Education
Guilford County, NC
Bidder:
Date:
The undersigned, as bidder, hereby declares that the only person or persons interested in this proposal
as principal or principals is or are named herein and that no other person than herein mentioned has any
interest in this proposal or in the contract to be entered into; that this proposal is made without connection
with any other person, company or parties making a bid or proposal; and that it is in all respects fair and
in good faith without collusion or fraud.
The Bidder further declares that he has examined the site of the work and the contract documents relative
thereto, has read all special and supplemental provisions furnished prior to the opening of bids, has
satisfied himself relative to the work to be performed, and thereby proposes and agrees if this proposal is
accepted, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of
transportation and labor necessary to complete the fabrication and delivery of the work, and other related
work in full and complete accordance with the plans, specifications and contract documents, to the full
and entire satisfaction of the Owner, with a definite understanding that no money will be allowed for extra
work except as set forth in the General Conditions and other contract documents, on the Northeast
Guilford High School Track Resurfacing in Greensboro, NC.
Bidders are advised that a notice to proceed may be issued upon approval by the Guilford County Board
of Education, and in advance of the contract document.
The Bidder proposes and agrees, if this proposal is accepted, to execute a Contract within ten (10) days
after notification of award, for the above work and for the below stated Compensation, in the form of AIA
A101-2007 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a
Stipulated Sum., for the sum of:
BASE BID: (includes all scope of work and allowances)
Dollars ($ )
BID UNIT PRICES:
Unit Price G-1 Asphalt Base Course Repair- include 550 SY $ per Square Yard
in base bid.
Unit Price G-2 Crack Sealing of Existing Asphalt (per NCDOT $ per Linear Foot
Specifications)- include 800 LF in base bid.
ADDENDA:
The following addenda were received and used in computing this bid:
Date Initial
Addendum #1
Addendum #2
Addendum #3
BID FORM 00 41 13.02- 1

Northeast Guilford High School Track May 19, 2025
Resurfacing Guilford County School
The Bidder further proposes and agrees hereby to commence work under this contract on a date to be
specified in a written order by the Owner or Designer on or before June 11, 2026, and shall substantially
complete the work on or before August 7, 2026, from the "Notice to Proceed" or the contract, whichever is
dated first.
The undersigned further agrees that in the case of failure on his part to execute the said contract and the
bond within ten (10) consecutive calendar days after written notice being given of the award of the
contract, the certified check, cash or bid bond accompanying this bid shall be paid into the funds of the
Owner's account set aside for the project, as liquidated damages for such failure; otherwise the certified
check, cash or bid bond accompanying this proposal shall be returned to the undersigned. Attach
certified check, cash or bid bond to this proposal.
RESPECTFULLY SUBMITTED this day of , 200 .
(Name of firm or corporation making bid)
By:
Title:
(Owner / Partner / President / Vice President)
License No.
Federal ID No.
WITNESS: (Proprietorship / Partnership)
By:
ATTEST: (Corporation)
By: (CORPORATE SEAL)
Title:
(Corporate Secretary or Asst. Secretary Only)
BID FORM 00 41 13.02- 2

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid
Identification of MWBE Participation
Submission of Affidavits which include statements of "To Be Determined" or failure to submit
the required information as outlined in the Specifications shall cause the Bid be deemed non-
responsive and subject to rejection.
I, ,
(Name of Bidder)
do hereby certify that on this project, we will use the following minority business enterprises as
construction subcontractors, vendors, suppliers or providers of professional services.
Firm Name, Address and Phone # Work type *MWBE
Category
*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I),
Female (F) Socially and Economically Disadvantaged (D)

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid
The total value of minority business contracting will be ($) .
AFFIDAVIT A
This Affidavit and ALL THREE (3) SECTIONS Herein Must Be Completed By ALL BIDDERS and Submitted with
Bid.
Section I - Listing of the Good Faith Effort
Bidder must earn at least 50 points from the Good Faith Efforts list for their Bid to be
considered responsive and must submit documentation supporting all items checked within the
timeframes set forth in Section III below.
I have made Good Faith Effort to comply under the following areas checked:

1 - Contacted minority businesses that reasonably could have been expected to submit a quote and that were
known to the contractor, or available on State or local government maintained lists, at least 10 days before
the bid date and notified them of the nature and scope of the work to be performed. "Contact" means contact
by letter, fax, e-mail or other means to a viable and active address. Value = 10 points.

2.-Made the construction plans, specifications and requirements available for review by prospective MWBE
businesses or providing these documents to them at least 10 days before the bids are due. Value = 10
points.

3 - Broken down or combined elements of work into economically feasible units to facilitate minority
participation. Value = 15 points.

4 - Worked with MWBE trade, community, or contractor organizations identified by the Office of Historically
Underutilized Businesses and included in the bid documents that provide assistance in recruitment of
MWBE'S. Value = 10 points.

5 - Attended prebid meetings scheduled by the public owner. Value = 10 points.

6 - Provided assistance in getting required bonding or insurance or provided alternatives to bonding or
insurance for subcontractors. Value = 20 points.

7 - Negotiated in good faith with interested MWBE'S and did not reject them as unqualified without discussing
with MWBE'S sound reasons based on their capabilities. Value = 15 points.

8 - Provided assistance to an otherwise qualified MWBE in need of equipment, loan capital, lines of credit, or
joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily
required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order
to help MWBE businesses in establishing credit. Value = 25 points.

9 - Negotiated joint venture and partnership arrangements with MWBE businesses in order to increase
opportunities for MWBE business participation on the construction or repair project when possible. Value = 20
points.

10 - Provided quick pay agreements and policies to enable MWBE contractors and suppliers to meet cash-
flow demands. Value = 20 points.
The undersigned hereby certifies that he or she has read the terms of the MWBE business
commitment, that the bidder has made the Good Faith Efforts in the areas checked above, and that he
or she is authorized to bind the bidder to the commitment herein set forth.
Date: Name of Authorized Officer:
Signature:
Revised April 2026