IFB No. 2025-0224-PW Road Maintenance and Construction Material - Multiple Award

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 237310 - Highway, Street, and Bridge Construction
Posted Date:	Apr 15, 2025
Due Date:	Apr 29, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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SANTA FE COUNTY

PUBLIC WORKS DEPARTMENT

INVITATION FOR BIDS

IFB NO. 2025-0224-PW/DK

ROAD MAINTENACE &

CONSTRUCTION MATERIALS

MULTIPLE AWARD

March 2025

Table of Contents

IFB No. 2025-0224-PW/DK

BIDDING DOCUMENTS

Advertisement ..........................................................................................................................3

Bid Instructions .........................................................................................................................4

General Term and Conditions ...................................................................................................6

Supplemental Terms and Conditions ......................................................................................13

Bid Form .................................................................................................................................32

Bid Sheet .................................................................................................................................33

APPENDIX A (Acknowledgement of Receipt Form)...........................................................34

APPENDIX B (Campaign Contribution Disclosure Form)...................................................35

APPENDIX C (Sample Price Agreement) ............................................................................38

IFB No. 2025-0224-PW/DK

ROAD MAINTENANCE & CONSTRUCTION MATERIALS

IFB No. 2025-0224-PW/DK

The Santa Fe County Public Works Department is requesting bids for the purpose of procuring

Road Maintenance & Construction Materials for use by Santa Fe County. Santa Fe County intends

to award a multiple source price agreement pursuant to Section 13-1-153 NMSA 1978. Bids may

be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right

to reject any and all bids in part or in whole. A completed bid package will be submitted in a sealed

container indicating the bid title and number along with the bidding firm’s name and address clearly

marked on the outside of the container.

All bids must be received by 2:00 PM on Tuesday, April 29, 2025, at the Santa Fe County,

Purchasing Division located at 102 Grant Avenue, Santa Fe, NM 87501. By submitting a bid

for the requested materials and/or services each firm is certifying that their bid is in compliance

with the regulations and requirements stated within this IFB.

There will be no pre-bid conference. If you have any questions concerning this IFB, please email

Dani Koussa, Procurement Specialist Senior at dkoussa@santafecountynm.gov no later than

Tuesday, April 8, 2025. An addendum will be issued on Tuesday, April 15, 2025, to those who

submit an Acknowledgement of Receipt Form.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and

mental handicap, serious mental condition, disability, spousal affiliation, sexual orientation or

gender identity.

Information for Invitation for Bid documents will be available by visiting the Santa Fe County

website at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations

or by contacting Dani Koussa, Santa Fe County Purchasing or by telephone at (505) 986-6370 or

email at dkoussa@santafecountynm.gov.

BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT BE

CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.

Santa Fe County Manager’s Office

Published: March 16th & 17th, 2025

IFB No. 2025-0224-PW/DK

BID INSTRUCTIONS

1. All bids will be submitted on the Santa Fe County “Invitation For Bids” forms provided

herein.

2. All bids must be received no later than 2:00 PM on Tuesday, April 29, 2025 at the Santa

Fe County Purchasing Division, 102 Grant Avenue (First Floor), Santa Fe, NM 87501.

Mailing Address:

Hand Delivery or by Courier:

Santa Fe County Purchasing Division

Attn: Dani Koussa

PO Box 276

Santa Fe, NM 87504-0276

Santa Fe County Purchasing Division

Attn: Dani Koussa

102 Grant Avenue, 1st Floor

Santa Fe, NM 87501

3. Bids must be submitted in a sealed envelope or container and be clearly marked with the

words: Sealed Bid Enclosed, IFB No. 2025-0224-PW/DK. Bids that are not submitted in a

sealed envelope or container will not be accepted.

4. Filing time marked or stamped on the sealed envelope or container by the Santa Fe County

Purchasing Division will be the official time of receipt of the bid.

5. All bids will remain sealed until the date and time specified in the “Advertisement” on Page

3 of this bid package.

6. To preclude possible errors and/or misinterpretations, bid prices will be affixed in ink legibly

written or typed. In case of discrepancy, amounts stated in words shall govern.

7. Acknowledgement of Receipt Form

Interested bidders should hand deliver or return by facsimile, e-mail, by registered or certified

mail the "Acknowledgement of Receipt Form" that accompanies this document (See “Appendix

A”) to have their organization placed on the procurement distribution list. The form should be

legibly completed and signed by an authorized representative of the organization, dated and

returned by close of business on Monday, April 13, 2025.

The procurement distribution list will be used for the distribution of written responses to

questions and any IFB amendments.

8. Campaign Contribution Disclosure Form

Bidders must complete and submit with their bid the Campaign Contribution Disclosure Form,

“Appendix B”.

IFB No. 2025-0224-PW/DK

9. Double-sided documents

All submitted bids/proposal documents will be double-sided, pursuant to Santa Fe County

Resolution 2013-7, Adopting Sustainable Resources Management Principles, Section 2.A.

Waste Reduction and Reuse… “all documents are to be double-sided, including those that are

generated by outside entities using County funds and by consultants and contractors doing

business with the County”.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB No. 2025-0224-PW Road Maintenance and Construction Material - Multiple Award

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