IFB No. 2025-0287-PW On-Call Construction and Maintenance Services for Roadways,...

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	May 26, 2025
Due Date:	Jul 8, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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IFB No. 2025-0287-PW/DK

SANTA FE COUNTY

PUBLIC WORKS

INVITATION FOR BID

IFB No. 2025-0287-PW/DK

On-Call Construction and Maintenance Services for

Roadways, Trails, and Parking Lots

Multi-Award

April 2025

IFB No. 2025-0287-PW/DK

SANTA FE COUNTY

Table of Contents

BIDDING DOCUMENTS

Advertisement for Bid...................................................................................................................3

Bid Instructions.............................................................................................................................4

Bid Proposal................................................................................................................................15

Bid Form.....................................................................................................................................17

Bid Sheets ...................................................................................................................................19

Non-Collusion Affidavit of Prime Bidder ..................................................................................28

Non-Collusion Affidavit of Subcontractor .................................................................................29

Certificate of Non-Segregated Facilities.....................................................................................31

Certification of Bidder Regarding Equal Employment Opportunity ..........................................32

Certification of Subcontractor Regarding Equal Employment Opportunity...............................33

Bid Bond.....................................................................................................................................34

Performance Bond ......................................................................................................................35

Labor and Material Payment Bond .............................................................................................37

Subcontractor Listing .................................................................................................................39

APPENDICES

A. Acknowledgement of Receipt of Invitation to Bid Form......................................................43

B. Campaign Contribution Disclosure Form .............................................................................44

C. N.M. Wage Decision.............................................................................................................47

D. Sample Construction Agreement ..........................................................................................48

IFB No. 2025-0287-PW/DK

ADVERTISEMENT INVITATION FOR BIDS

On-Call Construction and Maintenance Services for Roadways, Trails, and Parking Lots

IFB No. 2025-0287-PW/DK

The Santa Fe County Public Works Department requests bids for On-Call Construction and Maintenance

Services for roadways, trails, and parking lots for various projects throughout the Santa Fe County. Bids

may be held for ninety (90) days subject to all action by the County. Santa Fe County reserves the right

to reject any and all bids in part or in whole.

A completed bid package must be submitted in a sealed container indicating the bid title and number

along with the bidding firm’s name and address clearly marked on the outside of the container. All bids

must be received by 2:00 PM on Tuesday, July 8th, 2025, at the Santa Fe County Purchasing Division

located at 102 Grant Avenue, Santa Fe, NM 87501. By submitting a bid for the requested materials

and/or services each firm is certifying that their bid is in compliance with the regulations and

requirements stated within this IFB.

There will be no pre-bid conference. If you have any questions concerning this IFB, please email Dani

Koussa, Procurement Specialist Senior at dkoussa@santafecountynm.gov no later than Tuesday, June

17, 2025. An addendum will be issued on Tuesday, June 24, 2025. It will be posted on the Santa Fe

County website and emailed directly to all who submit an Acknowledgement of Receipt Form.

EQUAL OPPORTUNITY EMPLOYMENT: All qualified bidders will receive consideration of

contract(s) without regard to race, color, religion, sex, national origin, ancestry, age, physical and mental

handicap, serious mental condition, disability, spousal affiliation, sexual orientation or gender identity.

Information on Invitation for Bid Documents will be available by visiting the Santa Fe County website

at https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by

contacting Dani Koussa, Santa Fe County Purchasing, by telephone at (505) 986-6344, email at

dkoussa@santafecountynm.gov.

Santa Fe County Public works

Publish: May 25th and 26th, 2025

BID INSTRUCTIONS

IFB No. 2025-0287-PW/DK

The Santa Fe County Public Works Department oversees the construction and maintenance of

roadways, trails, and parking lots within the exterior boundaries of Santa Fe County. The County

intends to establish a multiple source award, pursuant to Section 13-1-153 NMSA 1978, for On-

Call Construction and Maintenance Services. Unit pricing will be established for each category of

construction and/or maintenance, with quantities determined on a per-project basis.

All applicable laws and ordinances and the rules and regulations of all authorities having

jurisdiction over the project shall apply to the Contractor and all agreements between the

Contractor and the County. Each Bidder must read and understand the requirements of the IFB.

1. SCOPE OF WORK AND CONTRACT OVERVIEW:

This procurement encompasses various construction and maintenance activities for the Santa

Fe County Public Works Department. The County intends to establish a County-wide Price

Agreement with New Mexico-licensed contractors for on-call roadway, trail, and parking lot

construction and maintenance services.

Please be advised that bidders are not required to perform all bid items listed in this IFB.

Bidders may submit bids for only those items within their capacity and expertise.

Scope of Work

Work under this agreement may include, but is not limited to:

- Construction and/or maintenance of roads, pavement, multi-use trail sections, and parking

lots.

- Installation and repair of related infrastructure such as stormwater drainage systems,

culvert installation, bridge repair, guard rails, bicycle lanes, sidewalks, signage, and

pavement markings.

Projects will be located throughout Santa Fe County.

The Public Works Department will provide, at minimum, a detailed scope of work and/or

drawings outlining the requirements for each Project Assignment. These may include

specifications for roadways, parking lots, stormwater systems, trails, bicycle and pedestrian

facilities, signage, and markings.

The Contractor is responsible for verifying all existing conditions, dimensions, and

measurements for bidding purposes.

Contract Terms

- The term of this agreement shall be three (3) years from the date of award. In no event shall

the total term of the agreement exceed three (3) years.

- Award of this Agreement does not guarantee a specific quantity or dollar value of work.

IFB No. 2025-0287-PW/DK

- Contractors must employ qualified technical staff capable of performing diagnostic

services.

- Contractors are responsible for securing all required licenses, permits, and fees necessary to

complete the work. This includes compliance with all applicable Local, County, State, and

Federal regulations, including Santa Fe County’s Stormwater Pollution Prevention Program

and its associated Best Management Practices (BMPs).

- The Contractor must ensure reasonable vehicular and pedestrian access to adjoining

properties for the duration of the project. Notification of any access modifications must be

provided to local businesses, residents, and the County at least 24 hours in advance.

Additional Requirements

- The Contractor shall furnish all labor, equipment, and materials as specified for each

project. This includes securing all necessary permits, including those required by the

Construction Industries Division (CID) and Santa Fe County.

- Bids must be submitted using unit pricing as listed in the bid form.

- All bid amounts must include associated permits, fees, utility tie-in fees, overhead, profit,

and incidental costs.

- All applicable laws, ordinances, and the rules and regulations of governing authorities shall

apply to the Contractor and all agreements executed under this contract.

2. TIME AND PLACE OF RECEIVING AND OPENING BIDS: This information will

be found in the “Advertisement of Bid” form attached hereto. A bid received after the

specified time will not be considered and will be returned to the bidder unopened.

3. SPECIFICATIONS: The construction and maintenance shall conform to the most recent

edition of the New Mexico Standard Specifications for Public Works Construction

(NMSSPWC) and the New Mexico Department of Transportation (NMDOT) Standard

Specifications for Highway and Bridge Construction, including all current supplements

and revisions in effect at the time of bid.

4. ROAD MAINTENANCE LIST: Road maintenance shall not be performed on a private

road and shall only be performed on a County-maintained Road that has been placed on

the list submitted to the State of New Mexico pursuant to NMSA 1978, Section 67-3-28.3

(1987). Road maintenance work, including routine and priority maintenance, must be

identified equitably in each Commission District, unless there is no need for a project in a

particular district.

5. COPIES OF BIDDING DOCUMENTS: The Invitation for Bid Documents will be

available by visiting the Santa Fe County website at

https://www.santafecountynm.gov/finance/purchasing-division/current-bid-solicitations or by

contacting Dani Koussa, Procurement Specialist Senior, Santa Fe County Purchasing, by

telephone at (505)986-6344, email at dkoussa@santafecountynm.gov.

Bidders shall use complete sets of Bidding Documents in preparing bids; neither the owner nor

engineer assumes responsibility for errors or misinterpretations resulting from the use of

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB No. 2025-0287-PW On-Call Construction and Maintenance Services for Roadways, Trails, and Parking Lots

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