IFB No.25-120,25-121 Oscar Brooks & Baytree Sites/52 Unit Interior Renovation Project

Housing Authority Of
St. James Parish
Oscar Brooks & Baytree
Site Renovations
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25-120, 25-121
DIVISION 0 - BID REQUIREMENTS
SECTION 00 03 00 - INVITATION FOR BIDS
PART 1 - GENERAL
1.01 Bids will be received by the Housing Authority of St. James Parish via DemandStar until 2:00 PM local time on
April 16, 2026 for the following project:
Housing Authority of St. James Parish
Oscar Brooks & Baytree Site Renovations
1.02 A Pre-Bid Conference will be held in person on site March 31, 2026 at 10:00am local time for the above
referenced project.
1.03 Bids will be downloaded and read aloud at the above stated time virtually through Google Meet - a link will
be distributed through the DemandStar portal for the above referenced project.
1.04 Digital copies of complete bid documents will be issued to all bidders at no charge via DemandStar.
1.05 Hard copies of complete bid documents may be obtained from:
Didier Architecture, LLC
17531 Old Jefferson Hwy., Suite C
Prairieville, Louisiana
225-744-0008
by General Contractors upon deposit of $200.00 for each set of documents. Deposit on the first two sets
are fully refundable to bona fide Prime Bidders (i.e., those who have submitted a qualified bid) upon return
of documents, complete and in good condition, no later than 10 days after bid date. Fifty percent of the
deposit on all other sets of documents will be refunded upon return of documents as stated above.
1.06 All bids over $100,000 must be accompanied by bid security equal to 5% of the sum of the base bid and all
alternates, and must be in the form of a certified check, cashier's check, or Bid Bond Form written by a
company licensed to do business in Louisiana, countersigned by a person who is under Contract with the
surety company or bond issuer as a licensed agent in this state and who is residing in this state. Surety
represents that it is listed on the current U.S. Department of the Treasury Financial Management Service list
of approved bonding companies and that it is listed thereon as approved for an amount equal to or greater
than the amount for which it obligates itself in this instrument. No Bid Bond indicating an obligation of less
than 5% by any method is acceptable. Checks or bonds are to be payable to the Housing Authority of St.
James Parish.
1.07 The successful Bidder shall be required to furnish a Performance Bond and a Payment Bond written by a
company licensed to do business in Louisiana, each in an amount equal to 100% of the Contract sum, and
who is currently on the U.S. Department of the Treasury Financial Management Service List and complies
with R.S. 38:2219. The bond shall not be accepted if written for an amount exceeding the amount listed in
the Treasury Financial Management Service List. The bond shall be countersigned by a person who is under
contract with the surety company or bond issuer as an agent of the company or issuer, and who is licensed
as an insurance agent in this State, and who is residing in this State. The agents name, address and
telephone number must be listed on the face of the bonds.
25-120 & 25-121 SJPHA OSCAR BROOKS & BAYTREE SITE RENOVATIONS IFB-1
INVITATION FOR BIDS

25-120, 25-121
1.08 Bids shall be accepted only from Contractors who are licensed under La. R.S. 37:2150-2163 for the
classification of "Building Construction". No bid may be withdrawn for a period of 45 days after receipt of
bids without the consent of the Housing Authority of St. James Parish.
1.09 Attention is called to the provisions for equal employment opportunity as set forth in the specifications.
1.10 The Housing Authority of St. James Parish reserves the right to reject any or all bids or to waive any
informalities in the bidding.
Owner Point of Contact: Housing Authority of St. James Parish - Dana Groover - 225-869-3278
END OF SECTION 00 03 00
25-120 & 25-121 SJPHA OSCAR BROOKS & BAYTREE SITE RENOVATIONS IFB-2
INVITATION FOR BIDS

INVITATION FOR BIDS (IFB) No. 25-120, 25-121 Oscar Brooks & Baytree Site Renovations
INTRODUCTION
The Housing Authority of the Parish of St. James (hereinafter, "SJPH or Agency") is a public entity that was
formed in 1965 to provide federally subsidized housing and housing assistance to low-income families, within
the Parish of St. James, Louisiana. The SJPHA is headed by an Executive Director (ED) and is governed by a
five-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal
Regulations (hereinafter, "CFR") and the SJPHA's procurement policy. Though brought into existence by a
Resolution of the Police Juror, it is a separate entity from the St. James Parish Government.
Currently, the SJPHA owns and/or manages: (a) 6 multi-family apartment complexes totaling 316 units; that
include 2 Project Based Rental Assistance complexes, totaling 64 units; with 4 designated as Public Housing
(low rent)(The SJPHA currently has approximately 15 employees.
In keeping with its mandate to provide efficient and effective services, the SJPHA is now soliciting proposals
from qualified, licensed, and insured entities to provide the noted services to the SJPHA as included in the
scope of work in this document. All bids/quotes submitted in response to this solicitation must conform to
all of the requirements and specifications outlined within this document and any designated attachments in
its entirety.
IFB INFORMATION AT A GLANCE
[Table 2]
DIDIER ARCHITECTURE Derryl Didier Matthew Landry
CONTACT Email: derryl@didierarch.com Email: matthew@didierarch.com
ST. JAMES HOUSING Dana S. Groover, Executive Director
AUTHORITY CONTACT Email: dgroover@stjameshousing.com
HOW TO OBTAIN THE IFB See previous IFB for details.
DOCUMENTS
PRE-SUBMISSION See previous IFB for details.
CONFERENCE
QUESTION SUBMITTAL See previous IFB for details.
DEADLINE
BID SUBMITTAL RETURN & See previous IFB for details.
DEADLINE
THE HOUSING AUTHORITY OF THE PARISH OF ST. JAMES, LA
Page 1

INVITATION FOR BIDS (IFB) No. 25-120, 25-121 Oscar Brooks & Baytree Site Renovations
1.0 THE SJPHA'S RESERVATION OF RIGHTS. The SJPHA reserves the right to:
1.1 Right to Reject, Waive, or Terminate the IFB. Reject any or all bids, to waive any
informality in the IFB process, or to terminate the IFB process at any time, if deemed by the
SJPHA to be in its best interests.
1.2 Right to Not Award. Not to award a contract pursuant to this IFB. Right, to award by
individual service, group of services, or as a total, whichever is deemed most advantageous to
SJPHA.
1.3 Right to Terminate. Terminate a contract awarded pursuant to this IFB, at any time for its
convenience upon 10 days' written notice to the Contractors.
1.4 Right to Determine Time and Location. Determine the days, hours, and locations that the
successful proposer(s) shall provide the services called for in this IFB.
1.5 Right to Retain Bids. Retain all Bids submitted and not permit withdrawal for a period of 60
days subsequent to the deadline for receiving bids without the written consent of the SJPHA's
Executive Director (ED), who serves as the Contracting Officer (CO).
1.6 Right to Negotiate. Negotiate the fees proposed by the bidder entity.
1.7 Right to Reject Any Bid. Reject and not consider any bid that does not meet the requirements
of this IFB, including but not necessarily limited to incomplete bids and/or bids offering
alternate or non-requested services.
1.8 No Obligation to Compensate. The agency have no obligation to compensate any bidder for
any costs incurred in responding to this IFB.
1.9 Right to Prohibit. At any time during the IFB or contract process to prohibit any further
participation by a bidder or reject any bid submitted that does not conform to any of the
requirements detailed herein. By downloading this document, each prospective bidder is
thereby agreeing to abide by all terms and conditions listed within this document and further
agrees that he/she will inform the CO in writing within 5 days of the discovery of any item
listed herein or of any item that is issued thereafter by the SJPHA that he/she feels needs to
be addressed. Failure to abide by this period shall relieve the SJPHA, but not the prospective
proposer, of any responsibility pertaining to such issue.
1.10 Right to Reject - Obtaining Competitive Solicitation Documents. By submitting a response
to this IFB the respondent thereby affirms that he/she obtained all information on any noted
software. Any other group such as an association or a bid depository that informs potential
respondents of the availability of such competitive solicitations are hereby instructed to not
distribute these documents to any such potential respondents, but to instruct the potential
respondents to visit the noted Internet-based software to obtain the documents. The SJPHA
will reject without consideration any response submitted from a firm that has not obtained
the documents from the noted Internet-based software.
THE HOUSING AUTHORITY OF THE PARISH OF ST. JAMES, LA
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U.S. Department of Housing and
Urban Development
Office of Public and Indian Housing
Instructions to Bidders for Contracts
Public and Indian Housing Programs
Previous edition is obsolete form HUD-5369 (10/2002)

Instructions to Bidders for Contracts
Public and Indian Housing Programs
Table of Contents
2. Explanations and Interpretations to Prospective
Clause Page
Bidders
1. Bid Preparation and Submission 1
(a) Any prospective bidder desiring an explanation or interpretation
2. Explanations and Interpretations to Prospective Bidders 1
of the solicitation, specifications, drawings, etc., must request it at
3. Amendments to Invitations for Bids 1
least 7 days before the scheduled time for bid opening. Requests
4. Responsibility of Prospective Contractor 1 may be oral or written. Oral requests must be confirmed in writing.
5. Late Submissions, Modifications, and Withdrawal of Bids1 The only oral clarifications that will be provided will be those clearly
related to solicitation procedures, i.e., not substantive technical
6. Bid Opening 2
information. No other oral explanation or interpretation will be
7. Service of Protest 2
provided. Any information given a prospective bidder concerning
8. Contract Award 2 this solicitation will be furnished promptly to all other prospective
9. Bid Guarantee 3 bidders as a written amendment to the solicitation, if that information
is necessary in submitting bids, or if the lack of it would be prejudicial
10. Assurance of Completion 3
to other prospective bidders.
11. Preconstruction Conference 3
(b) Any information obtained by, or provided to, a bidder other than
12. Indian Preference Requirements 3
by formal amendment to the solicitation shall not constitute a change
to the solicitation.
1. Bid Preparation and Submission
(a) Bidders are expected to examine the specifications, drawings, 3. Amendments to Invitations for Bids
all instructions, and, if applicable, the construction site (see also the (a) If this solicitation is amended, then all terms and conditions
contract clause entitled Site Investigation and Conditions Affect- which are not modified remain unchanged.
ing the Work of the General Conditions of the Contract for Construc-
tion). Failure to do so will be at the bidders' risk. (b) Bidders shall acknowledge receipt of any amendment to this
solicitation (1) by signing and returning the amendment, (2) by
(b) All bids must be submitted on the forms provided by the Public identifying the amendment number and date on the bid form, or (3)
Housing Agency/Indian Housing Authority (PHA/IHA). Bidders shall by letter, telegram, or facsimile, if those methods are authorized in
furnish all the information required by the solicitation. Bids must be the solicitation. The PHA/IHA must receive acknowledgement by the
signed and the bidder's name typed or printed on the bid sheet and time and at the place specified for receipt of bids. Bids which fail to
each continuation sheet which requires the entry of information by acknowledge the bidder's receipt of any amendment will result in the
the bidder. Erasures or other changes must be initialed by the person rejection of the bid if the amendment(s) contained information which
signing the bid. Bids signed by an agent shall be accompanied by substantively changed the PHA's/IHA's requirements.
evidence of that agent's authority. (Bidders should retain a copy of
(c) Amendments will be on file in the offices of the PHA/IHA and the
their bid for their records.)
Architect at least 7 days before bid opening.
(c) Bidders must submit as part of their bid a completed form HUD-
4. Responsibility of Prospective Contractor
5369-A, "Representations, Certifications, and Other Statements of
Bidders." (a) The PHA/IHA will award contracts only to responsible prospec-
tive contractors who have the ability to perform successfully under
(d) All bid documents shall be sealed in an envelope which shall be
the terms and conditions of the proposed contract. In determining
clearly marked with the words "Bid Documents," the Invitation for
the responsibility of a bidder, the PHA/IHA will consider such matters
Bids (IFB) number, any project or other identifying number, the
as the bidder's:
bidder's name, and the date and time for receipt of bids.
(1) Integrity;
(e) If this solicitation requires bidding on all items, failure to do so will
disqualify the bid. If bidding on all items is not required, bidders (2) Compliance with public policy;
should insert the words "No Bid" in the space provided for any item (3) Record of past performance; and
on which no price is submitted.
(4) Financial and technical resources (including construction
(f) Unless expressly authorized elsewhere in this solicitation, alter- and technical equipment).
nate bids will not be considered.
(b) Before a bid is considered for award, the bidder may be re-
(g) Unless expressly authorized elsewhere in this solicitation, bids quested by the PHA/IHA to submit a statement or other documenta-
submitted by telegraph or facsimile (fax) machines will not be tion regarding any of the items in paragraph (a) above. Failure by the
considered. bidder to provide such additional information shall render the bidder
nonresponsible and ineligible for award.
(h) If the proposed contract is for a Mutual Help project (as de-
scribed in 24 CFR Part 905, Subpart E) that involves Mutual Help
contributions of work, material, or equipment, supplemental informa-
tion regarding the bid advertisement is provided as an attachment to
this solicitation.
Previous edition is obsolete Page 1 of 4 form HUD-5369 (10/2002)