26-118 IFB 2026 NEC Stall Mats

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-118
For
Stall Mats for 396 10'x10' horse stalls
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for the purchase of Stall Mats for 396 10'x10' horse stalls. The
County reserves the right to terminate the contract for any violation, by the successful bidder, of any
term or condition of the contract by giving thirty (30) days written notice stating the reasons therefore
and giving the party time to remedy any deficiencies. All bid prices submitted must be guaranteed for
ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-118 NEC Stall Mats" with the date and time of the bid opening in the lower left
corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 10/28/2026 at 11:00am , in room 115/116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing to:
Lenore Moore
Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Dale Barnett
Facility Manager, National Equestrian Center
St. Charles County Government - Parks
6880 Lake St. Louis Blvd.
Lake St. Louis, Missouri 63367
Cell 931-434-8045
dbarnett@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on 10/21/2026. Any question received
after this deadline may not be answered.
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Parks _________________________________________
Name of Company or individual

Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the
electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
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Parks _________________________________________
Name of Company or individual

amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals will
be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
Award will be made to the low responsive, responsible bidder, or to the offeror whose
proposal is most advantageous to the County, price and other factors considered including
geographic location. When payments are to be made to the County, award will be made to
the most advantageous offer.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is
an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
26-118 NEC Stall Mats Proposal Response from (please complete)
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Parks _________________________________________
Name of Company or individual

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the
signature page of the E-Verify Memorandum of Understanding, completed and signed by the
Contractor, and the Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to the
Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the
bidder must clearly identify what information the bidder believes is so protected and must also clearly
identify the legal basis therefor.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
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Parks _________________________________________
Name of Company or individual

Bid Specification
St. Charles County is seeking bids for the purchase of Stall Mats to be used in 396 10'x10'
horse stalls for the Parks and Recreation Department.
Unless otherwise specified, any manufacturers' names, trade names, brand names, information
and/or catalog numbers listed in this specification are descriptive, not restrictive. The bidder may
offer any product that meets or exceeds the applicable specifications. The bidder must demonstrate
comparability, by including appropriate catalog materials, literature, specifications, test data, etc. The
County shall determine in its sole discretion whether a product is acceptable as an
equivalent.
Does Not
Meets Exceeds
Description Specification Meet
Specification Specification
Specification
Rubber stall mats for 10'x10' horse stalls
If more than one mat is required
to provide entire coverage of
each 10'x10' stall, mats (or
1)
sections/pieces) must interlock
(with warrantee against wear,
separation and curling.
Black in color or some shade
2)
thereof
3) 34" thickness
Surface must be smooth or
4)
"pebble top"; non-slip
5) Mats are to be non-absorbent
Classification: GHS Class, not a
hazardous substance or mixture.
6) Must meet OSHA Hazard
Communication Standard:29
CFR 1910.1200
Minimum 12-year warranty
7)
against wear
Lifetime Warrantee against
8) rolling, buckling, separation and
curling.
Quantity must provide 10'x10' full
9)
coverage for 396 stalls
Freight and delivery are to be
10)
included.
All answers of "Exceeds Specification" or "Does Not Meet Specification" shall be explained on
the Exception Sheet included in this packet. Cite the corresponding Item Number of the feature
involved.
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Parks _________________________________________
Name of Company or individual

Exception Sheet
If the item(s) and/or services proposed in the response to this bid is in any way different from that
contained in this proposal or bid, the bidder is responsible to clearly identify all such differences in
the space provided below. Otherwise, it will be assumed that the bidder's offer is in total compliance
with all aspects of the proposal or bid.
Below are the exceptions or differences to the stated specifications (attach additional sheets as
needed):
Date:
Signature:
Title:
Company:
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Parks _________________________________________
Name of Company or individual

BID FORM
IFB 26-118
STALL MATS FOR 396 10'X10' HORSE STALLS
(Bidder Name)
Submits the following bid for this project:
Quantity - Full Coverage of 396 10'x10'horse stalls
Make & model # : ___________________________________________
Unit Price per Mat: __________________________________________
All delivery charges (freight & shipping): _______________________
Total Bid Amount: ___________________________________________
Authorized Signature Date
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Parks _________________________________________
Name of Company or individual

THIS FORM MUST BE COMPLETED AND ENCLOSED WITH THE BID
Audit Clause for Contracts
Examination of Records
The Contractor's records must include, but not be limited to, accounting records (hard copy, as well
as computer readable data), written policies and procedures, subcontractor files, indirect cost
records, overhead allocation records, correspondence, instructions, drawings, receipts, vouchers,
memoranda, and any other data relating to this contract shall be open to inspection and subject to
audit and/or reproduction by the County Auditor, or a duly authorized representative from the County,
at the County's expense. The contractor must preserve all such records for a period of three years,
unless permission to destroy them is granted by the County, or for such longer period as may be
required by law, after the final payment. Since the Contractor is not subject to the Missouri Sunshine
Law (Chapter 610, RSMo), information regarding the Contractor's operations, obtained during audits,
will be kept confidential.
The Contractor will require all subcontractors under this contract to comply with the provisions of this
article by including the requirements listed above in written contracts with the subcontractors.
Vendor Information
Company Name:
Business Address:
Business Hours:
Phone: Fax:
Email address:
Contact Person:
Authorized Signature: _________________________________________________
(Indicates acceptance of all bid terms and conditions)
Date: ____________________
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Parks _________________________________________
Name of Company or individual

AFFIDAVIT OF WORK AUTHORIZATION
The bidder/contractor who meets the section 285.525, RSMo definition of a business entity must
complete and return the following Affidavit of Work Authorization.
Comes now (Name of Business Entity Authorized Representative) as
(Position/Title) first being duly sworn on my oath, affirm
(Business Entity Name) is enrolled
and will continue to participate in the E-Verify federal work authorization program with respect to
employees hired after enrollment in the program who are proposed to work in connection with the
services related to contract(s) with the County for the duration of the contract(s), if awarded in
accordance with subsection 2 of section 285.530, RSMo. I also affirm that
(Business Entity Name) does not and will not knowingly employ a
person who is an unauthorized alien in connection with the contracted services provided to the
contract(s) for the duration of the contract(s), if awarded.
In Affirmation thereof, the facts stated above are true and correct. (The undersigned understands
that false statements made in this filing are subject to the penalties provided under section 575.040,
RSMo.)
Authorized Representative's Signature Printed Name
Title Date
E-Mail Address
Subscribed and sworn to before me this _____________ of ___________________. I am
(DAY) (MONTH, YEAR)
commissioned as a notary public within the County of , State of
(NAME OF COUNTY)
_______________________, and my commission expires on _________________.
(NAME OF STATE) (DATE)
Signature of Notary Date
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Parks _________________________________________
Name of Company or individual