26500028 IFB Monthly Elevator Maintenance

TOWN OF CHRISTIANSBURG
PURCHASING OFFICE
100 EAST MAIN STRET
CHRISTIANSBURG, VA 24073
PH: 540-585-7605
FAX: 540-382-3762
INVITATION FOR BID (IFB)
IFB Number: 26500028
Monthly Elevator Maintenance
June 2, 2026
The Town of Christiansburg does not discriminate against faith-based organizations in accordance with
the Code of Virginia, 2.2-4343.1 or against any bidder or offeror because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited by state law relating to discrimination in
employment.
Additional information about the Town of Christiansburg can be found on the Town's website at
www.christiansburg.org.

TABLE OF CONTENTS
SECTION I: INSTRUCTIONS TO BIDDERS
SECTION II: PURPOSE
SECTION III: REQUIREMENTS
SECTION IV: CONTRACT PERIOD
SECTION V: REQUIRED FORMS & PRICING SCHEDULE
SECTION VI: CONTRACT ADMINISTRATION
SECTION VII: RESERVATION OF RIGHTS
SECTION VIII: PAYMENT PROCEDURES
SECTION IX: TERMS AND CONDITIONS
ATTACHMENT A: SAMPLE CONTRACT

SECTION I: INSTRUCTIONS TO BIDDERS
A. The Town of Christiansburg (Town) is soliciting unsealed bids for the goods or services
specified herein and in accordance with all sections of this Invitation for Bid (IFB).
B. Unsealed bids must be received via in-person delivery, mail, or electronic submission through
eVA, on or before Monday, June 29, at 3:00 PM, EST. If hand delivered or mailed, the time of
receipt shall be determined by the time clock stamp in the Purchasing Office. If submitted via
eVA, time of receipt shall be determined by the eVA submittal system time clock.
1. Bids should be signed and must be submitted with the provided documents.
2. The Bidder must provide all exceptions to this Invitation for Bid in writing, to be included
with the Bid.
3. Bids received after the deadline will not be accepted.
C. If bids are hand delivered or mailed, they must be delivered to the Town of Christiansburg
Purchasing Office, 100 East Main Street, Christiansburg, VA 24073. It is the bidder's
responsibility to confirm that all bids are received by the Town's Procurement Officer prior to
the time stated above. Unsealed bids should be returned in an envelope clearly marked, "Bid
Response for IFB 26500028 Monthly Elevator Maintenance" and addressed to Tara Vance,
Procurement Officer. Bidder's name should be clearly marked on the outside of the envelope.
D. To submit an online bid through eVA, refer to the online bidding instructions available at the
following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online
bid through eVA the Bidder should be a registered vendor in eVA. The Town of Christiansburg
is not responsible for establishing vendors in eVA. Bidders are advised that the process of
becoming an established vendor in eVA may take several days. If the Bidder encounters any
issues submitting an online bid through eVA, the Bidder should contact eVA Customer Care for
assistance. Note that eVA will not accept files larger than 60 MB.
E. Questions regarding this IFB should be sent to Tara Vance (tvance@christiansburg.org) by June
15, 2026, by 5:00 p.m. Answers to all questions received before the deadline stated above will
be answered in the form of an Addendum to be published no later than Wednesday, June 17,
2026, by 5:00 p.m. Questions received after June 15, 2026 may not be answered.
F. An optional pre-bid meeting will occur on Monday, June 15, 2026 at 10:00 a.m. local time.
Attendees will gather outside of Town Hall. The purpose of this pre-bid meeting is to allow
prospective bidders to visit and inspect the elevators the contractor will maintain. This visit may
be the only opportunity for prospective bidders to inspect the elevators. The Town reserves the
right not to accommodate requests for inspections by prospective bidders on other days and times.
G. Each bidder will complete, and sign if requested, and submit the following documents as his or
her bid:
1. Corporate Registration Form
2. Bidder Information Form
3. Pricing Schedule (any exceptions must be included on this form)
4. Submit signed acknowledgement of any addenda that may be issued by the Town for this
IFB.

H. Address all inquiries and correspondence regarding this IFB to:
Tara Vance, Procurement Officer
Town of Christiansburg
100 East Main Street
Christiansburg, VA 24073
Email: tvance@christiansburg.org
Phone: 540-585-7605

SECTION II: PURPOSE
The intent and purpose of this Unsealed IFB is to establish a contract with one vendor to perform
frequent and regular preventive and routine maintenance on the Town's elevators in compliance with
applicable local, federal and state laws and regulations.
SECTION III: REQUIREMENTS
A. GENERAL
1. The Contractor will perform regularly scheduled monthly maintenance, 6-month maintenance
inspections, and 5-year weight tests for five (5) passenger elevators listed in the Pricing
Schedule.
2. The Contractor will inform the Town's Contract Administrator, in writing, of any maintenance
and repair issues with any elevators.
3. At a minimum, the Contractor will perform maintenance in compliance with applicable Town
Code or Ordinances and applicable laws and regulations of the Commonwealth of Virginia and
the United States of America.
4. Any elevator mechanic performing repairs on the Town's elevators shall have a current license
issued by the Virginia Department of Professional and Occupational Regulation.
B. SPECIFIC
The Contractor will perform the tasks listed below.
1. Traction Equipment
a. Regularly and systematically examine
b. Adjust and lubricate as required
c. Furnish needed greases and oils
d. If conditions warrant, repair and replace:
(1) Machine
(2) Motor
(3) Generator
(4) Controller Parts to include worms, gears, thrusts, bearings, brake magnet coils, brake
motors, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils,
resistance for operating and motor circuits, magnet frames, and other mechanical parts,
using only high-grade parts especially designed for this purpose.
2. Hydraulic Equipment
a. Regularly and systematically examine
b. Adjust and lubricate as required
c. Furnish oil and greases, packing and seals, and pumps and valves
d. If conditions warrant, repair and replace:
(1) Hoisting Ropes - Including tension examination
(2) Wire Ropes
(3) Conductor Cables
(4) Shoe Gibs
(5) Guide Rails
(6) Rollers
(7) Pumps
(8) Electric Motors
(9) Controller Parts to include contacts, coils, timers, resistors for motor and controller
circuits, magnetic relays, and other mechanical parts, using only high-grade parts
especially designed for this purpose.

3. Accessories Included in Inspection Procedure:
a. Interlocks
b. Button Station
c. Hatchway Equipment
SECTION IV: CONTRACT PERIOD
The Town intends to award the contract resulting from this IFB for an initial term of two (2) years, with
the possibility of three (3) one-year renewal periods. Renewals are not automatic and shall be
documented and signed by both parties.

SECTION V: REQUIRED FORMS & PRICING SCHEDULE
1. CORPORATE REGISTRATION FORM
Pursuant to Virginia Code 2.2-4311.2 each Operator organized or authorized to transact business in
the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia, (1950), as
amended, or as otherwise required by law, is required to include in its bid or proposal its Virginia
State Corporation Commission (SCC) Identification Number. Any Bidder or Operator that is not
required to be authorized to transact business in the Commonwealth of Virginia as a domestic or
foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to
include in its bid or proposal a statement describing why the Bidder or Operator is not required to be
so authorized.
Bidders or Operators should complete the following:
1. Operator is a Virginia business entity organized and authorized to transact business in Virginia and
such bidder's SCC Identification Number is __________________________.
2. Operator is an out-of-state (foreign) business entity authorized to transact business in Virginia and
such bidder's SCC Identification Number is ___________________________.
3. Operator does not have an Identification Number issued to it by the SCC and such bidder is not
required to be authorized to transact business in Virginia by the SCC for the following reason(s):
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Please attach additional sheets of paper if you need more space to explain why such Operator is not
required to be authorized to transact business in Virginia.

2. GENERAL INFORMATION FORM
COMPANY INFORMATION/SIGNATURE: In compliance with this RFP and to all conditions
imposed herein and hereby incorporated by reference, the undersigned offeror agrees to furnish the
services in accordance with the attached signed proposal or as mutually agreed upon by subsequent
negotiation.
FULL LEGAL NAME (PRINT) FEDERAL TAXPAYER
(Company name as it appears with your Federal Taxpayer NUMBER (ID#)
Number)
BUSINESS NAME/DBA NAME/TA NAME FEDERAL TAXPAYER NUMBER
(If different than the Full Legal Name) (If different than ID# above)
PURCHASE ORDER ADDRESS PAYMENT ADDRESS
CONTACT NAME/TITLE (PRINT) SIGNATURE (IN INK) DATE
E-MAIL ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE
NUMBER

PRICING SCHEDULE
The Bidder shall include the total monthly cost for each location and a service date for every month.
Bids will only be accepted where pricing is submitted on this Bid Form. Vendor quotations and other
supporting documentation can be included with the Bid, but Bids may be rejected if the Pricing Schedule
and Bid Form are not completed and returned with authorized signature.
Five Year
Item Total Price Per Service Date
Item Description Location Address Load Test
Location Month Per Month
Price
Schindler Hydraulic
Passenger Elevator 595 North Franklin Street
Aquatics
Serial # F0203-1 Christiansburg, VA
Center
Type-E1B 187Y 24073
Capacity-2500 LBS.
Inclinator Elevette
Drum Passenger 110 Depot Street
Fire
Elevator Christiansburg, VA
Department
Serial # 92-638-AL 24073
Capacity-750 LBS.
Otis Hydraulic
Passenger Elevator 10 East Main Street
Police
Serial # 6302691608 Christiansburg, VA
Department
Type- AAA21242E 24073
Capacity-2100 LBS.
Schindler Hydraulic
Passenger Elevator 190 Depot Street West
Rescue
Serial # HG-42909-01 Christiansburg, VA
Squad
Type- 80 187P 24073
Capacity-2100 LBS.
Schindler Hydraulic
Passenger Elevator 100 East Main Street
Serial # 83298-01 Town Hall Christiansburg, VA
Type- E1B 187 24073
Capacity-2100 LBS.
Authorized Signature of Contractor___________________________________________________________
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EXCEPTIONS:
Bidders must list all exceptions to specifications and requirements of this IFB:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
*Note above if there are any further exceptions and include them on a separate page and include with
Bid response.
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