IFB 26-77 McGrath Boulevard Water Main Upgrades

IFB # 26-77
SOLICITATION FOR: McGrath Boulevard Water Main Upgrades
CITY OF SOMERVILLE, MASSACHUSETTS
Jake Wilson, Mayor
Procurement and Contracting Services Department
Angela M. Allen, Chief Procurement Officer
RELEASE DATE: 5/27/2026
QUESTIONS DUE: 6/08/2026 by 2PM EST
DUE DATE AND TIME: 6/18/2026 by 2PM EST
Virtual PRE-BID MEETING DATE AND TIME: 6/04/2026 at 1 PM EST
DELIVER TO:
City of Somerville
Procurement & Contracting Services
Attn: Logan Carroll
Procurement Manager
Lcarroll@somervillema.gov
93 Highland Avenue
Somerville, MA 02143
1

IFB # 26-77
McGrath Boulevard Water Main Upgrades
Key Project Information
Project Address McGrath Boulevard, Somerville,
MA
Estimated Construction Cost $2,700,000.00
Anticipated Contract Award 06/25/2026
07/01/2026
Est. Contract Commencement Date
Date of Substantial Completion 05/31/2028
Date of Final Completion 06/30/2028
Est. Contract Completion Date 09/30/2028
Governing Bid Law MGL 30.39M (Horizontal
Construction)
Wage Requirements State Prevailing Wages
Payment Bond Requirements 100% of Contract Value
Performance Bond 100% of Contract Value
Requirements
Liquidated Damages ($ per $2,600.00
Day)
Managing Department Information
Managing City Department Engineering
Project Manager Karla Cuarezma
Project Manager Email KCuarezma@somervillema.gov
Designer Information
Designer Name Kleinfelder Northeast, Inc.
Designer Address 1 Beacon Street, Suite 8100, Boston, MA,
02108
Designer Specialty Engineering
Designer Contact Gus O'Leary
Designer Contact Email GOleary@kleinfelder.com

Virtual Pre-Bid Meeting-
06/04/2026 @1PM
Link-
https://us02web.zoom.us/j/82354685740?pwd=7MCuFMGiAWp0wA08eaTtHPaXtaUYVu.1
Meeting ID- 823 5468 5740
Passcode- 382192

TABLE OF CONTENTS
* PART 1: INVITATION FOR BID DOCUMENTS
Section 1: GENERAL INFORMATION ON BID PROCESS
1.1 General Instructions
1.2 Bid Schedule
1.3 Submission Instructions
1.4 Questions
1.5 General Terms
Section 2: RULE FOR AWARD, QUALITY REQUIREMENTS, AND PROJECT BACKGROUND
2.1 Rule For Award
2.2 Project Background
2.3 Minimum Quality Requirements
Section 3: BID PRICING
Form for General Bid
3.0 Bid Form for Alternates (if applicable)
Unit Price Form (if applicable)
Section 4: REQUIRED BID FORMS / BIDDERS' CHECKLIST
Signed Cover Letter
Somerville Living Wage Form
Quality Requirements Form (Section 2.0)
Certificate of Non-Collusion & Tax Compliance
Certificate of Signature Authority
Reference Form (or equivalent may be attached)
5% Bid Deposit
4.1
Prevailing / Davis Bacon Wages, Statement of Compliance Form
(required with bid)
DCAMM Certification and Update Statement (General Bidders > $150K/ Filed Sub-Bidders > $25K)
OSHA Form
Vulnerable Road Users Ordinance
Somerville Wage Theft Ordinance
Responsible Employer Ordinance (if applicable)
Acknowledgement of Addenda (if applicable)
Signed W9
Certificate of Good Standing (will be required of awarded Vendor; please furnish with bid if available)
Insurance Specifications (will be required of awarded Vendor; furnish sample certificate with bid, if
4.2 possible)
(required post bid) Performance Bond (see specification for details)
Statement of Management (if applicable)
Payment Bond (if applicable, see specification for details)
* PART 2: SAMPLE CONSTRUCTION CONTRACT / CITY's
GENERAL TERMS AND CONDITIONS

* PART 3: TECHNICAL SPECIFICATIONS
Accessible here on Google drive:
https://drive.google.com/drive/folders/1eYCowWxVZRTimOgQCsQ8v-
XWj5dxilCu?usp=sharing

Part 1: Invitation for Bid Documents
IFB # 26-77
McGrath Boulevard Water Main Upgrades
1.1 General Instructions
This solicitation will be publicly available on the Procurement & Contracting Services (PCS)
Department webpage https://www.somervillema.gov/procurement on and after 5/27/2026 .
Interested parties can also contact the PCS department during the below-noted City Hall hours of
operation.
City Hall Hours of Operation:
Monday - Wednesday 8:30 a.m. to 4:30 p.m.
Thursday 8:30 a.m. to 7:30 p.m.
Friday 8:30 a.m. to 12:30 p.m.
All Responses Must be Sealed and Delivered To:
Procurement & Contracting Services Department
City of Somerville
93 Highland Avenue
Somerville, MA 02143
It is the sole responsibility of the Offeror to ensure that the bid arrives on time at the designated
place. Late bids will not be considered and will be rejected and returned.
Bid Format:
Submit one, original (1) sealed bid package; it must be marked with the solicitation title and number.
Online submission procedures are described below in Section 1.3.
BIDS SUBMITTED MUST BE AN ORIGINAL.
The completion of the following forms is necessary for consideration of a potential contract award.
submitting bid documents, please retain the order of documents as provided below:
1) Form for General Bid
2) Bid Form for Alternates (if applicable)
3) Unit Price Form (if applicable)
4) Somerville Living Wage Form
5) Quality Requirements Form
6) Certificate of Non-Collusion & Tax Compliance
7) Certificate of Signature Authority
8) Reference Form
9) 5% Bid Deposit
10) Prevailing / Davis Bacon Wages Statement of Compliance Form
11) OSHA Form
12) Somerville Vulnerable Road Users Ordinance Form
13) Somerville Wage Theft Ordinance
14) Responsible Employer Ordinance (if applicable)
If all required documents are not present, the bid may be deemed non-responsive and may result
in disqualification of the bid unless the City determines that such failure(s) constitute(s) a minor

informality, as defined in Chapter MGL 30B.
A complete bid must also include a cover letter signed by an official authorized to bind the Offeror
contractually and contain a statement that the proposal is firm for ninety (90) days. An unsigned
letter, or one signed by an individual not authorized to bind the Offeror, may be disqualified.
The Offeror's authorized official(s) must sign all required bid forms.
The Price Form in Section 3.0 must be completed. No substitute form will be accepted. Pricing must
remain firm for the entire contract period.
All information in the Offeror's response should be clear and concise. The successful response will be
incorporated into a contract as an exhibit; therefore, Offerors should not make claims to which they
are not prepared to commit themselves contractually.
The successful Offeror must be an Equal Opportunity Employer.
The City of Somerville values a diverse workforce and believes it contributes to a work product and
customer experience that best reflects the community in our city. Applicants are highly encouraged
to include any certifications and documents that recognize the diversity of the Offeror's work force,
including ownership of the offering firm/organization, executive leadership, management, and
employees proposed for the work in Somerville, including diversity of sub-consultants. Please use
the supplier diversity form (see Section 4.0) with supporting documentation to share your
diversity data with the City.
1.2 Bid Schedule
Key dates for this Invitation for Bids:
IFB Issued 5/27/2026
Deadline for Submitting Questions to 6/08/2026 by 2PM EST
IFB
Bids Due 6/18/2026 by 2PM EST
Anticipated Contract Award 06/25/2026
Est. Contract Commencement Date 07/01/2026
Est. Contract Completion Date 09/30/2028
Responses must be City of Somerville
Procurement & Contracting
delivered by Services Department
6/11/2026 by
Attn: Logan Carroll
to:
2PM EST 93 Highland Avenue
Somerville, MA 02143

1.3 Submission Instructions
If you submitting your bid online via Bidexpress.com , then you do not need to also submit a sealed bid package
as instructed below. Email is not an acceptable method of submission of bids.
Please submit one sealed bid package with the following contents and marked in the following manner:
Contents of Sealed Bid Package Marked As
Envelope 1: Sealed Bid: Shall Include (1) original To Be Marked: IFB # 26-77 McGrath
and one (1) electronic copy. [Electronic copies are to be Boulevard Water Main Upgrades
submitted on USB drives and are to be saved in Adobe Acrobat
format. ("Read only" files are acceptable.)]
Please send the complete sealed package to the Logan Carroll
attention of : Procurement Manager
Procurement & Contracting Services
Department
Somerville City Hall
93 Highland Avenue
Somerville, MA 02143
Live Bid Opening Link
Join Zoom Meeting
https://us02web.zoom.us/j/83643315695?pwd=dhofF4WcsGLJaTt1ZTumBS1jozy6Jb.1
Meeting ID: 836 4331 5695
Passcode: 545519
Methods of Bid Submission:
Bidders may submit bids in any of the following ways. All bids will be timestamped and must be
received no later than due date and time.
1)Sealed bids can be sent to City Hall through the US Postal Service or other delivery service (e.g.
FedEx, UPS).
2)BidExpress.com is an online bidding platform where bidders can submit all required documents.
The fee to use this service is approximately $50.00 unless your company has a subscription with
BidExpress. You can access the bid package and forms via the City of Somerville BidExpress page
at: https://www.bidexpress.com/businesses/33100/home A user guide is attached for your
reference.
3)For any technical assistance while submitting the online bid, please contact the BidExpress
Customer support team at www.bidexpress.com. Bidders may submit bids in any of the following
ways. All bids will be timestamped and must be received no later than due date and time.

Bid Format
Responses shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11
inch paper) and shall be in a legible font size (12). All pages of each response shall be appropriately numbered
(and with consecutive page numbering across tabs). In an effort to reduce waste, we discourage the use of 3-
ring binders.
Elaborate format and binding are neither necessary nor desirable.
Qualifications & Experience
The Offeror may include any additional literature and product brochures. The Quality Requirements Form
(Section 2), or set of basic business standards, must be submitted with bid.
References
The Offeror shall list at least three relevant references, which the City may contact. The City of Somerville
reserves the right to use ourselves as a reference. References shall include the following information:
The name, address, telephone number, and email address of each client listed above.
A description of the work performed under each contract. The amount of the contract.
A description of the nature of the relationship between Offeror and the customer.
The dates of performance. The volume of the work performed.
1.4 Questions
Questions are due: 6/08/2026 by 2PM EST
Questions concerning this solicitation must be delivered in writing to:
Logan Carroll
Procurement Manager
Somerville City Hall
Procurement & Contracting Services Department
93 Highland Avenue
Somerville, MA 02143
Or emailed to:
Lcarroll@somervillema.gov
Or faxed to:
617-625-1344
Answers will be sent via an addendum to all Offerors who have registered as bid holders. Bidders are encouraged
to contact the Procurement & Contracting Services Department to register as a bid document holder to
automatically be alerted as to addenda as they are issued. It is the responsibility of the Offeror to also monitor the
bid portal on the City's website for any updates, addenda, etc. regarding that specific solicitation. The web address
is:
https://www.somervillema.gov/procurement.
Any bidders that contact City personnel outside of the Procurement & Contracting Services Department

regarding this bid may be disqualified.
1.5 General Terms
Estimated Quantities
The City of Somerville has provided estimated quantities, which will be ordered/purchased over the course of the contract
period. These estimates are estimates only and not guaranteed.
Bid Signature
A response must be signed as follows: 1) if the Offeror is an individual, by her/him personally; 2) if the Offeror is a
partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the Offeror is a
corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation (& with
corporate seal).
Time for Bid Acceptance and City Contract Requirements
The contract will be awarded within 90 days after the bid opening. The time for award may be extended for up to 45
additional days by mutual agreement between the City and the apparent lowest responsive and responsible bidder. The
Offeror's submission will remain in effect for a period of 90 days from the response deadline or until it is formally
withdrawn, a contract is executed, or this solicitation is canceled, whichever occurs first. The Offeror will be required to
sign a standard City contract per the City's general terms included herein as Part 2.
Holidays are as follows:
New Year's Day Martin Luther King Day Presidents' Day Patriots' Day
Memorial Day Juneteenth Independence Day Independence Day Labor Day
Indigenous Peoples' Day Veterans' Day Thanksgiving Day Thanksgiving Friday
Christmas Eve (half day) Christmas Day
Please visit http://www.somervillema.gov/ for the City's most recent calendar. *Under State Law, all holidays falling on
Sunday must be observed on Monday.
If the awarded Offeror for their convenience desires to perform work during other than normal working hours or on other
than normal work days, or if the Offeror is required to perform work at such times, the Offeror shall reimburse the City for
any additional expense occasioned the City, thereby, such as, but not limited to, overtime pay for City employees, utilities
service, etc. UNLESS otherwise specified in these provisions, services will be performed during normal work hours. When
required services occur on holidays, work will be performed on either the previous or following work day, unless specified
otherwise.
Unforeseen Office Closure
If, at the time of the scheduled bid opening, the Procurement & Contracting Services Department is closed due to
uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid due date will be postponed until 2:00 p.m.
on the next normal business day. Bids will be accepted until that date and time. In the event of inclement weather, the
Offeror is responsible for listening to the media to determine if the City has been closed due to weather.
Changes & Addenda
If any changes are made to this solicitation, an addendum will be issued. All proposers on record as having picked up the
solicitation will be alerted via email as to the posting of all addenda. The City will also post addenda on its website
(https://www.somervillema.gov/procurement). No changes may be made to the solicitation documents by the Offerors
without written authorization and/or an addendum from the Procurement & Contracting Services Department.