IFB 26-02 McBride Fire Roads - Janet, Pearson, and Edward

LEGAL NOTICE OF INVITATION FOR BID
RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
INVITATION FOR BID
Lincoln County is proposing renovations to Janet Drive, Pearson Street, and Edward Avenue
within the Village of Ruidoso. The proposed redevelopment includes base course roadways,
grading for lateral ditches and stormwater drainage improvements. Project scope includes
surface removal, subgrade preparation, base course, CMP culverts, box culvert, wired enclosed
riprap, guardrails, and sign installation.
Electronic Bids will be accepted for this project by Lincoln County. Bids must be received with
a time stamp no later than 10:00 a.m. (MDT) on Thursday, June 18, 2026.
Complete set of Electronic Bids in PDF format must be submitted via email to
NMorerod@lincolncountynm.gov and copy (cc): DRoybal@pettigrew.us and
EAmbrosio@pettigrew.us with the Subject clearly marked as: "SEALED BID ENCLOSED" 26-02
McBride Fire Roads- Janet, Pearson, and Edward. Files larger than 30MB must be separated
into separate messages.
Bid Opening shall be conducted via teleconference.
Location:
Remote- Microsoft Teams
Meeting ID: 254 652 111 517 954
Passcode: Nd6fN3tS
The Bids received will be considered by Lincoln County in a virtual scheduled meeting noted
above on June 18, 2026 at 10:30 a.m. (MDT). Bidders will be deemed non-responsive if the Bids
are received after the bid date.
Complete set of the Bidding documents may be obtained electronically upon request.
Send your request to: NMorerod@lincolncountynm.gov and copy (cc): DRoybal@pettigrew.us
and EAmbrosio@pettigrew.us.
Submit your questions via email until Tuesday, June 16, 2026 no later than 5:00 p.m. (MDT).
In case of ambiguity or lack of clearness, Lincoln County reserves the right to adopt the most
advantageous thereof, or to reject any or all bids and waive irregularities.
SOLE POINT OF CONTACT: Lincoln County
Nicholas Morerod
Phone: (575) 648-2385, ext. 5
Email: NMorerod@lincolncountynm.gov
(FOR OWNER USE ONLY)
Newspaper: A lbuquerque Journal Publish: 0 6/04/2026
Newspaper: R uidoso News Publish: 0 6/04/2026
Newspaper: Publish:
Website: w ww.lincolncountynm.gov Publish: 0 6/04/2026

Project Manual
Specifications and Contract Documents for:
McBride Fire Roads
Janet Drive, Pearson Street, & Edward Avenue
BID NUMBER: 26-02
TITLE PAG
E
OWNER:
Lincoln County
300 Central Avenue
Carrizozo, NM 88301
June 2026

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
ENGINEERING CERTIFICATION
It is unlawful for the state or any of its political subdivisions to engage in the construction of
any public work involving engineering unless the engineering is under the responsible charge
of a licensed professional engineer.
Public Works Projects estimated $100,000 or more shall be stamped by a Registered
Professional Engineer.
This is to certify that I am a Registered Professional Engineer in the State of New Mexico, that
these documents were prepared by me, or directly under my supervision, and that the same
are true and correct to the best of my knowledge and belief.
_______________________
David Roybal, P.E.
License Number 23576
State of New Mexico
Engineering Certification - iii

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
TABLE OF CONTENTS
INVITATION FOR BID . ............. ............................ ............. ............. .............. ............. ............. ..............i
COVER PAGE ............... ............. ............................ ............. ............. .............. ............. ............. ..............ii
ENGINEERING CERTIFICATION ......................... ............. ............. .............. ............. ............. ..............iii
TABLE OF CONTENTS ............. ............................ ............. ............. .............. ............. ............. ..............iv
SECTION 1 - TERMS AND CONDITIONS ......... ............. ............. .............. ............. ............. ..............1.1
SECTION 2 - INSTRUCTIONS TO BIDDERS ..... ............. ............. .............. ............. ............. ..............2.1
SECTION 3 - BID FORM ........... ............................ ............. ............. .............. ............. ............. ..............3.1
SECTION 4 - BID GUARANTY ............................ ............. ............. .............. ............. ............. ..............4.1
SECTION 5 - CONSTRUCTION CONTRACT .... ............. ............. .............. ............. ............. ..............5.1
SECTION 6 - PERFORMANCE BOND ................ ............. ............. .............. ............. ............. ..............6.1
SECTION 7 - PAYMENT BOND ........................... ............. ............. .............. ............. ............. ..............7.1
SECTION 8 - CERTIFICATE OF INSURANCE .... ............. ............. .............. ............. ............. ..............8.1
SECTION 9 - PREVAILING WAGE RATES & CERTIFIED PAYROLL ........ ............. ............. ..............9.1
SECTION 10 - STATEMENT OF BIDDER'S QUALIFICATION ... .............. ............. ............. ..............10.1
SECTION 11 - PROJECT DESCRIPTION ............ ............. ............. .............. ............. ............. ..............11.1
SECTION 12 - SPECIAL PROVISIONS ................ ............. ............. .............. ............ ............. ..............12.1
SECTION 13 - GENERAL PROVISIONS ............ ............. ............. .............. ............. ............. ..............13.1
SECTION 14 - NOTICE TO CONTRACTORS .... ............. ............. .............. ............. ............. ..............14.1
SECTION 15 - CONSTRUCTION PROCEDURES AND GENERAL NOTES .......... ............. ..............15.1
SECTION 16 - TECHNICAL SPECIFICATIONS ............. ............. .............. ............. ............. ..............16.1
Table of Contents - iv

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
SECTION 1 - TERMS AND CONDITIONS
1. The Terms and Conditions will form part of the contract between Lincoln County and the
successful Bidder. Failure to comply with all of the Terms and Conditions may subject the
offer to rejection.
2. All Bids must be received with a time stamp no later than 10:00 a.m. (MDT) on Thursday,
June 18, 2026. Bidders will be deemed non-responsive if electronic Bids are received after
the bid date.
3. Complete set of Electronic Bids in PDF format must be submitted via email to
NMorerod@lincolncountynm.gov and copy (cc): DRoybal@pettigrew.us and
EAmbrosio@pettigrew.us with the Subject clearly marked as: "SEALED BID ENCLOSED"
26-02 MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD. File sizes larger than
30MB must be separated into separate messages.
4. Bidders must examine Section 2 - Instructions to Bidders for complete Bid submission
requirements.
5. The Bid shall exclude all State taxes. Nontaxable transaction certificates will be issued if
requested.
6. It is the Bidder's responsibility to see that the Bid arrives on time. Late Bids, faxes,
telegrams or telephone Bids will not be accepted.
7. Bid specifications indicate the minimum standard of quality, performance or other
pertinent characteristics required.
8. In case of ambiguity in stating Bid prices, Lincoln County reserves the right to adopt the
most advantageous interpretation.
9. Bid Opening shall be conducted via Teleconference. Bidders are requested to submit their
contact information and email to NMorerod@lincolncountynm.gov and copy
(cc): DRoybal@pettigrew.us and EAmbrosio@pettigrew.us with no later than 24 hours
before the bid opening to receive an invitation.
10. The Bids received will be considered by Lincoln County at its next regular meeting or at a
special meeting as may be required.
11. All Bidders will be notified with a letter of Notification of Award.
Terms and Conditions - Page 1.1

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
12. Lincoln County reserves the right to waive technical irregularities in the form of the offer
which do not alter price, quality or quantity, and to reject any or all offers when it is in the
best interest of Lincoln County to do so.
13. In signing this Bid, the Bidder certifies that there has been no direct or indirect action in
restraint of free competitive Bidding in connection with this Bid submitted to Lincoln
County.
14. New Mexico Procurement Code, NM Stat 13-1-28 through 199 (2020), NMSA 1978, as
amended, shall apply to this procurement and prevail over any inconsistent terms and
govern all interpretations of contract documentation. In addition, criminal laws prohibit
bribes, gratuities and kickbacks.
14.1. Refer to Section 2 - Instructions to Bidders for Procurement under Existing
Contracts.
15. It is expressly agreed and understood that the Contractor is not authorized to act as an
agent of Lincoln County or to enter into any contract on behalf of Lincoln County. It is
also acknowledged that the Contractor, its agents and employees, by virtue of award of
this Bid, are not entitled to any fringe benefits available to the employees of Lincoln
County.
16. The Contractor will save and hold Lincoln County harmless from all suits, actions, claims,
losses and expenses, including attorney's fees brought on account of any injuries or
damages sustained by any employee or person, including wrongful death, or damage to
property as a result of any negligence, misconduct or omission by the Contractor or
employee or agent thereof connected in any way with Contractor's performance under
this Contract.
17. According to state procurement regulations, any protest of the award must be submitted
in writing within fifteen (15) days of written notice of award to:
LINCOLN COUNTY
Attention: Nicholas Morerod
P.O. Box 711
Carrizozo, NM 88301
Terms and Conditions - Page 1.2

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
SECTION 2 - INSTRUCTIONS TO BIDDERS
1. DEFINED TERMS
1.1. Terms used in these Bidding Documents which are defined in the Instructions to
Bidders and in the Conditions of the Contract for Construction (General,
Supplementary, and Other Conditions) have the meanings assigned to them in
those documents.
A. Addendum. A written or graphic instrument issued prior to the opening of
Bids which clarifies, corrects, supplements, or changes the Bidding Documents
or Contract Documents. Plural: Addenda.
B. Alternate Bid. If required by the Bidding Documents, the amount to be
added to the Base Bid if the corresponding change in the project scope,
materials, and/or methods of construction is awarded by the Owner.
C. Base Bid. Amount stated in the Bid as the sum for which the Bidder offers
to perform the work, excluding alternate Bids.
D. Bid. The offer of the Bidder submitted on the prescribed form setting forth
the prices for the work to be performed in conformance with the Bidding
Documents. This amount does not include gross receipts or local options
taxes.
E. Bid Lot. A major item of work for which a separate quotation or proposal is
requested.
F. Bidder. One who submits a Bid directly to the Owner, as distinct from a
Subcontractor who submits a Bid to a Contractor.
G. Bidding Documents. The Bidding Requirements and Contract Documents.
H. Bid Form. A form which includes a specific space in which the Bid price shall
be inserted and which the Bidder shall sign and submit along with all other
necessary submissions. Oral, telephonic, and telegraphic bids are invalid and
will not be considered.
I. Bidding Requirements. Invitation for Bid, Pre-bid Conference (if
mandatory), Terms and Conditions, Instructions to Bidders, Bid Form,
Addenda, Bid Guaranty, and other related documents to any of these.
J. Invitation for Bid. All documents including those attached or incorporated
by reference or utilized for soliciting sealed Bids.
Instructions to Bidders - Page 2.1

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
K. Responsible Bidder. A Bidder who is properly licensed in accordance with
the Construction Industries Licensing Act and submits a Responsive Bid and
who has furnished, when required, information and data to prove that his
financial resources, production or service facilities, personnel, service
reputation, and experience are adequate to make satisfactory delivery of the
services, construction, or items of tangible personal property described in the
Invitation for Bid.
L. Responsive Bid. A Bid which conforms in all material respects to the
requirements set forth in the Invitation for Bid.
M. Successful Bidder. The lowest responsible Bidder to whom the Owner, on the
basis of the Owner's evaluation, makes an award. A Successful Bidder does not
become the contractor until an agreement with the Owner is signed.
2. SOLE POINT OF CONTACT
2.1. Any inquiries, request, questions and bid submission during the procurement
process shall be directed to the following point of contact:
Lincoln County
Nicholas Morerod
Phone: (575) 648-2385, ext. 5
Email: NMorerod@lincolncountynm.gov
3. COPIES OF BIDDING DOCUMENTS
3.1. Complete sets of the Bidding Documents may be obtained as stated in the
Invitation for Bid and shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting
from the use of incomplete sets of Bidding Documents.
4. EXAMINATION OF BIDDING DOCUMENTS AND SITE
4.1. Before submitting a Bid, each Bidder must:
A. Examine the Bidding Documents thoroughly. Study and carefully correlate the
Bidder's observations with the Bidding Documents;
B. Visit the site to be familiarized with local conditions that may in any manner
affects cost, progress, or performance; and
C. Familiarize with the Federal, State, and local laws, ordinances, rules, and
regulations, whichever is applicable, that may in any manner affect cost,
Instructions to Bidders - Page 2.2

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
progress, or performance of the Work.
4.2. Failure to examine any of the above will not relieve the Bidder of their obligation
with respect to their Bid.
5. PRE-BID CONFERENCE
5.1. A Pre-Bid Conference will be held on the date and time prescribed and at the place
indicated in the Invitation for Bid. Representatives of Owner and Engineer will be
present to discuss the Project. Bidders are encouraged to attend and participate
in the conference. Engineer will transmit to all prospective Bidders of record such
Addenda as Engineer considers necessary in response to questions arising at the
conference. Oral statements may not be relied upon and will not be binding or
legally effective.
6. INTERPRETATIONS AND ADDENDA
6.1. Bidders shall submit their questions no later than the date and time as indicated
in the Invitation for Bid. All questions about the meaning or intent of the Bidding
Documents shall be submitted to the Engineer in writing. Replies will be issued by
Addenda.
6.2. Questions received less than seven (7) days prior to the date for opening of Bids
will not be formally answered. Only questions answered by formal written
Addenda will be binding. Oral and other interpretations or clarifications will be
without legal effect.
6.3. Bidders and Subcontractors shall promptly notify the Design Professional of any
ambiguity, inconsistency, or error which they may discover upon examination of
the Bidding Documents or of the site and local conditions.
6.4. Addenda shall be distributed electronically via email to all who are known by the
Design Professional to have received a complete set of Bidding Documents.
Bidders must submit their contact information to be included in the official plan
holder list and to receive addenda.
6.5. Addenda will be issued no later than four (4) days prior to the date for receipt of
Bids, except an addendum withdrawing the request for bids or one which includes
postponement of the date for receipt of Bids.
7. BID GUARANTY
7.1. Bid guaranty in the amount of five percent (5%) of the amount of the Bid shall
accompany the Bid and must be in the form of a certified or bank cashier's check
Instructions to Bidders - Page 2.3

RUIDOSO, NEW MEXICO
PROJECT NAME: MCBRIDE FIRE ROADS- JANET, PEARSON, AND EDWARD
BID NUMBER: 26-02
made payable to Owner or a Bid guaranty issued by a surety licensed to conduct
business in the State of New Mexico and named in the current list of "Surety
Companies Acceptable on Federal Bonds" as published in the Federal Register by
the Audit Staff Bureau of Accounts, U.S. Treasury Department.
7.2. The Bid guaranty of the apparent Successful Bidder will be retained until Owner
awards the contract to such Bidder, and such Bidder has executed the Contract
Documents, furnished the required contract security, and met the other
conditions of the Notice of Award, whereupon the Bid guaranty will be released. If
the Successful Bidder fails to execute and deliver the Contract Documents and
furnish the required contract security within fifteen (15) days after the Notice of
Award, Owner may consider Bidder to be in default, annul the Notice of Award,
and the Bid guaranty of that Bidder will be forfeited. Such forfeiture shall be
Owner's exclusive remedy if Bidder defaults.
7.3. The Bid guaranty of other Bidders that Owner believes to have a reasonable
chance of receiving the award may be retained by Owner until the earlier of seven
days after the Effective Date of the Contract or sixty-one (61) days after the Bid
opening, whereupon Bid guaranty furnished by such Bidders will be released.
7.4. Bid guaranty of other Bidders that Owner believes do not have a reasonable
chance of receiving the award will be released within seven days after the Bid
opening.
8. POWER OF ATTORNEY
8.1. Attorneys-in-fact who sign Bid Guaranty or Contract Bonds must file with each
guaranty/bond the certified and effectively dated copy of their power of attorney
contained herein.
9. NEW MEXICO BUSINESS/RESIDENT CONTRACTOR PREFERENCE
9.1. Bids submitted by resident business/contractor shall be deemed five percent (5%)
lower than the bid actually submitted. To receive a resident contractor preference
a business must submit, with its bid, a copy of a valid resident contractor
certification issued by the New Mexico Taxation and Revenue Department. This
will not apply when the expenditure includes Federal funds, Chapter 13-4-3.
9.2. For complete information, visit: https://www.tax.newmexico.gov/businesses/in-
state-veteran-preference-certification/
10. RESIDENT VETERAN CONTRACTOR PREFERENCE
Instructions to Bidders - Page 2.4