IFB 26-038 Line Clearance - Lump Sum

Agency:	Huntsville Utilities
State:	Alabama
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Mar 10, 2026
Due Date:	May 7, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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March 10, 2026

Invitation for Bid No.:

Action Person:

Deadline for Questions:

Bid Opening Date:

Bid Opening Place:

26-038

Jim Lawson

5:00 p.m. Central on April 28, 2026

1:00 p.m. Central on May 7, 2026

Training Room, 112 Spragins Street NW, Huntsville, AL 35801

You are invited to quote on providing Line Clearance – Lump Sum Services for Huntsville Utilities. Work to be

performed will be assigned throughout the Huntsville/Madison County Alabama service area. No work is to be

assigned nor performed outside the Huntsville Utilities service area without express written consent of Huntsville

Utilities management.

The services to be quoted on and the prevailing conditions are described in this letter and the attachments sent

with it. Contract Documents are being transmitted to interested contractors electronically as a matter of

convenience. Huntsville Utilities Terms and Conditions for Invitations for Bids is an integral part of this action.

The work to be performed is outlined in the Contract Documents (e-mail jim.lawson@hsvutil.org to obtain the

Contract Documents. All work performed at the Huntsville Utilities will be scheduled by and coordinated through

Huntsville Utilities Electric Operations Department, Tree Trim Division.

We anticipate award of the support contract based upon labor and equipment requirements specified in the

Contract Documents, which contains a listing of anticipated circuits to be trimmed during the first year cycle. We

will issue a separate release for each circuit which your organization is assigned to complete. The time schedule

for completion, estimated quantities to be trimmed for the circuit will be stated in each release or manifest

prepared by Huntsville Utilities.

Period of support will be October 1, 2026, to September 30, 2027, subject to the terms and conditions of the

agreement, satisfactory job performance, price stability, and compliance with personnel and equipment standards.

The successful contractor is expected to have their bid/contractual obligations fulfilled by October 1, 2026, which

will give them ample time to fully staff to HU requirements. We reserve the right to select an alternate service

provider to satisfy our requirements if the contractor selected cannot fully staff to our stated requirements within

the allotted time. Negotiations with any alternate service provider will be with contractors chosen from the

original proposals submitted in response to this IFB. Contractors who do not submit a proposal per this IFB will

not be considered for work under this Support Agreement.

Any questions about the invitation for bid must be submitted in writing (preferably e-mail) to Jim Lawson

(jim.lawson@hsvutil.org) prior to close of business on Tuesday, April 28, 2026. Any questions submitted prior to

that time will have the answers published to all potential bidders within 48 hours of the deadline. Questions

submitted after the posted time will not be addressed.

Your proposal must be submitted on the prescribed Proposal form to be acceptable and considered.

Supplementary information regarding your qualifications may be added if you desire. Prices quoted must be firm

for the support period.

Huntsville Utilities will pay per the agreed upon contract amount except for specific exceptions called out by the

Contractor. The contract price will apply for wind, ice, or other destructive actions which disrupt our services.

Each Bidder must submit a list of three (3) references with the proposal. The list must include the last three

companies for which work similar to our requirements have been performed, to include manpower, equipment

and supervision. As a minimum, the list must call out: 1) company name for whom service is being provided, 2)

contact person at the company who can provide us with information re: progress of work, 3) address of company

- where work was performed if multiple locations, 4) telephone number and e-mail address of contact person.

As a part of the pre-qualification criteria, each bidder must have in place a Quality Assurance and Productivity

Tracking program. This crew tracking program must provide a method for monitoring cost performance and

documentation of cost per mile for all transmission and distribution tree trimming work management performed.

The program must demonstrate the ability to report on the following:

• A method to enter data by crew, circuit and overall

• All data must be available from a standard timesheet except mileage completed

• Reports must have the ability to be generated on a weekly or monthly basis

• Data must be available within one week of completion of work

• Reporting requirements must be such that customized reports can be developed for special projects

Sample reports which your company can produce must be submitted with the bid as a part of your Contractor

Questionnaire/Bidder Qualification requirements. Each bidder must supply a listing of customers where this

report is in use and provide reference information as called out above for verification of data availability.

We will require copies of inspection certification reports for equipment assigned to perform work under this

contract prior to the unit being placed in service. Any units placed in service without copies of inspection and

certification may be dismissed without cause and work performed by the unit deemed unsatisfactory. Units which

are reviewed and found to be unsatisfactory and unable to perform work to our standards will not be paid at the

contract price.

Proposals submitted in response to this Invitation for Bid must remain in effect for a minimum period of 60 days

following the bid opening date.

Huntsville Utilities will notify the successful bidder by written Purchase Order/Notice of Intent to Contract. Within

five business days of notification, the Contractor must execute and return the agreement, provide copies of

required Insurance documentation, and provide evidence of meeting the licensing requirements. Upon contractor

compliance, Huntsville Utilities will execute the Agreement and issue the Final Notice to Proceed. Failure to meet

the requirements in a timely manner may result in disqualification of the apparent successful bidder.

Huntsville Utilities will not execute the contract nor give the Final Notice to Proceed until all requirements, as

called out in this IFB and its attachments are satisfied. At the time of Contract Execution, Huntsville Utilities will

designate a representative to serve as the Contract Supervisor. This person will serve as the liaison between the

Contract Service Provider and the Huntsville Utilities Electric Department.

Huntsville Utilities reserves the right to reject any or all quotes, or any portion thereof.

Signed, dated and sealed proposals may be mailed or delivered to Huntsville Utilities Purchasing Office, ATTN: Jim

Lawson, 112 Spragins St., Huntsville, AL 35801. The signed, dated and sealed proposal may also be personally

delivered at the bid opening.

Envelopes containing bids must be marked with the Bid Opening information. Information must be placed on the

outside of the envelope in the lower left hand corner and include: Company Name; Bid Number; Bid Opening/Due

Date; “Attn: Line Clearance – Lump Sum”; Alabama State Contractors License Number; Attn: Jim Lawson. Bids

without the proper bid opening information will not be opened nor considered for award. For window envelopes,

this information must be visible.

Thank you for your consideration.

Sincerely,

James A. Lawson

Jim Lawson

Contract Administrator

Purchasing Department

(O) 256-535-1498

(E) jim.lawson@hsvutil.org

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB 26-038 Line Clearance - Lump Sum

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