IFB 26 -013LANDSCAPE ENHANCEMENTS ¿ MEDIAN IMPROVEMENTS

INVITATION FOR BID
LANDSCAPE ENHANCEMENTS - MEDIAN IMPROVEMENTS
CONTRACT # 26-013
Issue Date: Thursday May 21, 2026
Bid Due Date: Monday June16, 2026 at 2:00 pm
1. INVITATION TO PROPOSE
The City of Fairburn is seeking qualified contractors to provide and install landscaping enhancements within
four (4) roadway medians, in accordance with the approved plans and specifications. The scope of work includes
the installation of decorative rock, plant materials, and related landscaping improvements.
2. SCOPE OF SERVICES
The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, traffic
control, and incidentals necessary to complete landscape enhancement and median improvement services at
various locations designated by the City.
Project work generally includes, but is not limited to:
* Installation of decorative rock and stone materials
* Installation of plant materials and landscaping enhancements
* Site preparation and cleanup
* Related landscaping and irrigation adjustments, if required by plans
Qualified contractors interested in submitting a bid may obtain bid documents, plans, specifications, and
submission requirements from the City of Fairburn Procurement Department at Binet.com.
Sealed bids will be received on Tuesday June 16, 2026, at 2:00pm:
Bids received after the stated deadline will not be accepted. The City reserves the right to reject any or all bids, waive
informalities, and award the contract in the best interest of the City.
A mandatory site visit will be held on Thursday May 28, 2026, at 10:00am Meeting location at CVS - 77
Hudson Plaza Fairburn, GA 30213

All contractors shall comply with all applicable federal, state, and local laws and regulations and shall possess
all required licenses and insurance.
5. Timeline
* IFB Issued: Thursday May 21, 2026
* Mandatory Site Visit: Thursday May 28, 2026, at 10:00am
* Questions Due: Tuesday June 2, 2026, at 4:00pm
* Bids Due: Tuesday June 16, 2026, at 2:00pm
6. Bid Requirements
Bidders must submit:
* Completed bid form
* Cost sheet reflecting the total lump sum project cost.
* Proof of relevant experience
* Licenses and certifications
* Insurance documentation
* References from similar projects
* Addendum
7. Evaluation and Award
This is an IFB, so award will typically be made to:
The lowest responsive and responsible bidder
To be considered:
* Responsive = Meets all IFB requirements
* Responsible = Has the capability, experience, and reliability to perform the work

COST SHEET
LANDSCAPE ENHANCEMENTS - MEDIAN IMPROVEMENTS
Bidder shall provide a Lump Sum Cost to furnish all labor, materials, supervision, equipment, transportation, permits,
traffic control, and all incidentals necessary to complete the Landscape Enhancements - Median Improvements project
in accordance with the specifications and scope of services.
Item
Description Lump Sum Price
No.
Landscape Enhancements - Median Improvements (Complete
1 $________________
Project)
TOTAL LUMP SUM BID:
$__________________________________
Contractor Information
Company Name: _______________________________________
Authorized Representative: _____________________________
Signature: ____________________________________________
Date: ________________________________________________
Phone Number: ________________________________________
Email Address: _______________________________________
Notes
* Lump sum pricing shall include all costs associated with the complete performance of the work specified in the
solicitation documents.
* No additional compensation will be allowed beyond the approved contract amount unless authorized by written
change order.
* Contractor shall verify all quantities, dimensions, and site conditions prior to submitting pricing.

The City reserves the right to reject any or all bids.
SUBMISSION INSTRUCTIONS
Submit bids and clearly label them:
IFB # 26-007 - Landscape Enhancements - Median Improvements
All submissions shall be made electronically via Bidnet
No later than: Tuesday June 16, 2026, at 2:00 PM
Late submissions will not be accepted

EXHIBIT A: GENERAL CONDITIONS
1. REGULATIONS
1.1 The Service Provides shall comply with all applicable federal, state, and local laws, ordinances,
rules and regulations pertaining to the performance of the work specified herein.
1.2 The Service Provider shall obtain all permits, licenses, and certificates, or any such approvals of
plans or specifications as may be required by Federal, State, and local laws, ordinance, rules, and
regulations, for the proper execution of the work specified herein.
1.3 During the performance of this Contract, the Service Provider shall keep current and, if requested
by the City, provide copies of all licenses, registrations or permits required by applicable governing
agencies, The Service Provider shall keep a copy of all licenses, registrations and permits on the job
site while performing the Contract work.
1.4 The Service Provider will comply with the City of Fairburn's Financial Management and Purchasing
Policies.
1.5 The Service Provider will complete all work in accordance with all applicable legal requirements,
including but not limited to O.C.G.A. 50-5-63, as applicable.
2. WORK HOURS
2.1 The Contractor shall normally perform on-site work during Standard Work Hours which are between
8:00 a.m. and 5:00 p.m., Monday through Friday, excluding City's observed holidays. The city may
require the Contractor to perform work on the city's premises during Non-standard Work Hours
which are outside the Standard Work Hours. Non- Standard Work Hours may be arranged with prior
written approval of the City. The Contractor shall advise the City no less than 48 hours in advance
of its projected work schedule. The Contractor shall perform no work during City observed holidays
without the prior written permission of the City.
2.2 In the event an emergency condition is declared by the City's Director of his respective designee, the
Contractor will perform work during such hours as requested by the City.
2.3 The city may order the Service Provider to suspend, delay, or interrupt all or any part of the work
for such a period as he may determine appropriate for the convenience of the City. The time for
completion of the work shall be extended by the number of days their work is suspended. The City
shall not be responsible for any claims, damages or costs stemming from any delay of the work.
3. SERVICE PROVIDER'S PERSONNEL
3.1 The Service Provider will abide by all State and Federal regulations on wages and hours of an
employee dealing with the employment relationship between the Service Provider and its
subsidiaries or related parties and its employees, including but not limited to the Federal National

Labor Relations Act, the Federal Fair Labor Standards Act, the Federal Civil Rights Act of 1964,
as amended, and the Americans with Disabilities Act.
3.2 The Service Provider shall require all prospective employees to show proof of citizenship, or proof
from the United States Immigration and Naturalization Service of valid entry permits and/or work
permits for legal aliens and proof that such legal aliens are eligible to be employed in the United
States. This includes any requirement for participation in the DHS E-Verify or SAVE program.
3.3 Should the Service Provider engage employees who are illiterate in English, it will be the Service
Provider's responsibility and obligation to train such employees to be able to identify and
understand all signs and notices in and /or around the areas that relate to them, or the services being
performed by them pursuant to this Contract. In addition, the Service Provider will always have
someone in attendance who can communicate instructions to said employee.
3.4 The Service Provider shall maintain a drug-free workplace within the meaning of the Georgia Drug-
free Workplace Act. No employee shall be hired by a Service Provider for work on the City's
premises prior to such employee having tested negative for drugs. In addition, existing employees
have tested negative for drugs. In addition, existing employees of the Service Provider must be
subject to drug testing by the Service Provider upon reasonable suspicion of drug use. Results of
all such drug tests are to be retained by the Service Provider. Copies shall be provided to the City
if requested
3.5 The Service Provider shall transfer promptly from the City any employee or employees that the City
advises are not satisfactory and replace such personnel with employees satisfactory to the City; but
in no event shall the City be responsible for monitoring or assessing the suitability of any employee
or agent of the Service Provider.
3.6 The Service Provider's employees shall be instructed that no gratuities shall be solicited or accepted
for any reason whatsoever from the tenants, customers, or other persons at the City.
3.7 A valid driver's license (Commercial Driver License, if applicable) will be required of all personnel
operating motor vehicles or motorized equipment on roadways in or around the city.
3.8 While working on city property all Service Provider's employees shall wear neat-appearing business
casual attire or uniforms with the company name and/or logo and footwear of a style that complies
with all legal and safety requirements, including and without limitation, the requirements of OSHA.
3.9 Designation of Supervisor-the Service Provider shall designate an experienced Supervisor
("Supervisor") acceptable to the City for all purposes related to the work. The initial Supervisor
shall be (TBD).
3.9.1 The Supervisor shall be fully responsible for the Service Provider meeting all its obligations
under this Contract. The Supervisor shall provide the City with an appropriate status report
on the progress of the project.
3.9.2 The Supervisor shall be available, as reasonably required, to be on-site during necessary
times. Such times shall be discussed between the Supervisor and the City, but the final
required times will be the City's discretion.

In the event that the designated Supervisor terminates employment with the Service
Provider or is requested by the City to be removed from the role of Supervisor (as provided
in Section 4.5), the position shall be assumed by an individual with equivalent
qualifications, experience, and knowledge. Such replacement shall require the City's
prior approval.
3.9.3 The process by which the implementation partner requests the removal of a team member
from the project. If a Service Provider replaces a proposed team member, the Service
Provider shall replace that team member of similar experience. The City reserves the right to
accept or reject any proposed or replacement team member, with or without cause, at any
time during the duration of the project.
4. TOOLS AND EQUIPMENT
It shall be the sole responsibility of the Service Provider to provide for all tools, parts, and
equipment necessary to perform work under this Contract.
5. PERFORMANCE REQUIREMENTS
5.1 The Service Provider shall perform all its obligations and functions under the Contract in
accordance with the Contract specifications and industry standards. The Service Provider
shall adjust and coordinate its activities to the needs and requirements of the City and
perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with, or
delay the operations or activities of the City.
5.2 The Service Provider's personnel shall perform work in compliance with all Federal, State,
and City of Fairburn regulations.
5.3 Dates for commencement and completion of work shall be coordinated with the City's
Authorized Representative (CAR).
5.4 Any work required beyond that which is specified herein shall be reported in advance to the
City. At no time shall work beyond the scope be performed without prior written
authorization from the City.
5.5 The Service Provider shall utilize maximum safety procedures. Tools and equipment will
be in a good state of repair, safe to use, and be used in the way they were intended. The
Service Provider is required to inform all workers and concerned persons of the Material
Safety Data on all products being utilized on this project. No materials or equipment will
be left unattended at any time.
6. CONFIDENTIAL INFORMATION
6.1 In the course of performing the contract work, the Service Provider may gain access to
security-sensitive and other sensitive information of the City.
6.2 The Service Provider agrees to hold all City data and information in confidence and to
make such information known only to its employees and subcontracts who have a
legitimate need to know such information and only after advising such persons of the
Service Provider's non-disclosure obligations.
6.3 The Service Provider shall seek the City's prior written consent before using for any purpose

other than the fulfillment of the Service Provider's obligations hereunder, or before releasing,
disclosing, or otherwise making such information available to any other person.
6.4 The Service Provider shall employ such practices and take such actions to protect the
City's information from unauthorized use or disclosure as the Service Provider employs
and takes to protect its own information, but in no event shall the Service Provider use
less than reasonable efforts to protect the City's information.
6.5 The provisions of this Section shall survive the expiration or earlier termination of the
Contract.
7. USE OF PREMISES
During the progress of the work specified herein, to the extent any work is performed on the City's
premises, the Service Provider shall keep the premises free from accumulation of waste materials,
and other debris resulting from, work and about the premises as well as tools, equipment, machinery,
and surplus material, and leave the site clean and ready for occupancy by the City.
8. SAFETY AND PROTECTION
The Service Provider shall be solely and completely responsible for initiating, maintaining and
supervising all safety precautions for the safety of, and shall provide the necessary protection to
prevent damage, injury or loss to all employees on the worksite and other persons including, but
not limited to, the general public who may be affected thereby.
9. COMPENSATION - INVOICE AND PAYMENT FOR SERVICES
9.1 The City shall pay the Service Provider, subject to any authorized deductions, the applicable
prices set forth for each service authorized by the City, and delivered or performed, as the
case may be, by the Service Provider to the satisfaction and acceptance, as appropriate, of
the City. The timing of such payments shall be as set forth below in the Section.
9.2 The Service Provider shall invoice with such supporting documentation and other backup
material as the City may reasonably require. The Service Provider shall provide the Proof
of Payment attached as an Exhibit hereto, indicating all subcontractors have paid, with each
invoice.
9.3 The Service Provider shall deliver to the City approval and acceptance, and before eligible
for final payment of any amounts due, all documents and material prepared by the Service
Provider for the City under this Contract.

9.4 The City shall pay the undisputed amount of the Service Provider's invoice, as it may be
reduced to reflect unsubstantiated or unsatisfactory service. Items in dispute shall be paid upon
the resolution of the dispute. No verification or payment of any amounts invoiced shall
preclude the City from recovering any money paid more than that due under the terms of this
Contract.
9.5 The Service Provider shall be obligated to pay promptly all proper charges and costs incurred
by the Service Provider for labor and expenses incurred for the work performed here under.
The City shall have the right, but not the obligation, to pay directly to third parties (including
subcontractors) all past due amounts owed by the Service Provider to third parties for
labor and materials used for the work hereunder, based on invoices submitted by such
third party, and all such amounts paid by the City shall be applied toward, and shall reduce,
amount owed to Service Provider hereunder.
9.6 The Service Provider shall submit all invoices to City of Fairburn the Finance Department
electronically to finance@fairburn.com or send to 314 NW Broad Street, Fairburn, GA
30213.
9.7 The Service Provider will agree to comply with the City of Fairburn's Financial Policies and
Purchasing Policy, to the extent applicable.
9.8 The Service Provider agrees that the compensation provided herein shall be full and final
settlement of all claims arising against Fairburn for work done, materials furnished, costs
incurred or otherwise arising out of this contract and shall release the City from all further
claims related to the payment for services and materials furnished in connection with this
Agreement.
9.9 The Service Provider and City agree that in any event a provision of this Contract pertaining
to the time of payment, the rate of payment, and any rates of interest differs from any
provision of the Prompt Pay Act, such provisions of the Prompt Pay Act are hereby waived
and said Contract provision shall control. The City shall not be responsible for any interest
penalty or for any late payment.
10. COMPLIANCE WITH LAWS AND REGULATIONS
10.1 The Service Provider shall perform its obligations and functions hereunder in compliance
with the applicable laws of the United States, the State of Georgia, Fulton. County, the City
of Fairburn, any applicable rules, regulations, or directives of any agency thereof, and the
applicable regulations of the City. OSHA rules and regulations shall always be followed.
The City shall have the right (but not the obligation) to contest or challenge by any means
whatsoever any law, regulation, rule or directive which in any way affects or otherwise
impacts upon the Service Provider's performance of its obligations and functions
hereunder; the Service Provider shall cooperate to the fullest extent and take whatever
action (including
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becoming a party in any litigation) the City should reasonably request in connection with
any such challenge or contest by the City.
10.2 The Service Provider shall obtain and keep all licenses, permits and authorizations, whether
municipal, county, state, or deferral, required for the performance of its obligations and
functions hereunder and shall pay promptly when due all fees, therefore.
10.3 The Service Provider shall abide by all applicable state and federal regulations pertaining to
wages and hours of employees, including but not limited to the Service Provider's compliance
with requirements of O.C.G.A. 13-10-91 AND Rule 300-104-1-.02.
11. SERVICE PROVIDER'S LIABILITY
The Service Provider shall be responsible for the prompt payment of any fines imposed on the city
or the Service Provider by any other federal, state or local governmental agency as a result of the
Service Provider's, or its subcontractor's (or the officers' directors', employees' or agents' of
either), failure to comply with the requirements of any law or any governmental agency rule,
regulation, order or permit. The liability of the Service Provider under this Section 12 is in addition
to and in no way a limitation upon any other liabilities and responsibilities which may be imposed
by applicable law or by the indemnification provision of Section 13 hereof, and such liability shall
survive the expiration or earlier termination of this Contract.
12. INDEMNIFICATION AND INSURANCE
12.1 The Service Provider shall, to the extent allowed under Georgia law, indemnify, defend and
hold completely harmless the City, and the members (including, without limitation, members
of the City's Council, and members of the boards and of the City), officers, employees and
agents of each, from and against any and all liabilities (including statutory liability and
liability under Workers' Compensation Laws), losses, suits, claims, demands, judgments,
fines, damages, costs and expenses (including all costs for investigation and defense
thereof, including, but not limited to, court costs, paralegal and expert fees and reasonable
attorneys' fees) which may be incurred by, charged to or recovered from any of the foregoing
by (i) reason or on account of damage to or destruction or loss of any property of the City, or
any property of, injury to or death of any person resulting from or arising out of or in
connection with the performance of this Contract, or the acts or omissions of the Service
Provider's directors, officers, agents, employees, subcontractors, licensees or invitees, in
connection with the performance of this contract regardless of where the damage,
destruction, injury or death occurred, unless such liability, loss, suit, claim, demand,
judgment, fine, damage, cost or expense was proximately caused solely by the City's
negligence or by the joint negligence of the City and
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