IFB 26-050 38kV Outdoor Vacuum Power Circuit Breaker Bid Packet

ATTACHMENT A
SEGMENT 1
TERMS AND CONDITIONS
1. SUBMISSION OF PROPOSAL
The Bidder shall submit an original hard copy of the Proposal Form,
Proposal Guarantee and any other required documents/forms that are specified in the Bid Letter,
Addendums, or Bid Packet and a USB drive of the complete proposal, including copies of all documents
required to the appropriate purchasing agent as detailed on the Bid Letter.
2. RIGHTS RESERVED
Huntsville Utilities reserves the right to consider each item separately. Huntsville Utilities reserves all
rights to make advantageous decisions for the betterment of Huntsville Utilities customers.
3. STATE BID LAW
Huntsville Utilities adheres to the provisions as set forth in Title 39 Public Works Act and Title 41 State
Government Section 16 Public Contracts of the Code of Alabama.
4. Responsibility for assuring bid arrival at bid opening place prior to bid opening rests with the bidder.
Huntsville Utilities is under no obligation to pay postage-due on bid packages.
5. All correspondence regarding the referenced invitation for bid must be submitted in writing via email
to the appropriate purchasing agent.
6. Bids written in pencil will not be accepted.
7. Errors may not be corrected by the Contractor after bid opening; however, Huntsville Utilities reserves
the right in our evaluation to verify entries that appear to be obvious arithmetic, typing, or similar
errors. When discrepancies exist between soft copy and hard copy submittals, the hard copy will
govern.
8. Unsigned bids will not be accepted.
9. Late bids will not be opened, considered for evaluation, nor returned to the bidder. Incomplete bids
will not be considered.
10. A bid may be withdrawn prior to bid opening only after written request from Bidder and upon
acknowledgement by purchasing agent.
11. The Bid must be received in the format specified. The Bidder may submit supplemental information
on USB Drive submittal.
12. PROPOSAL
Owner reserves the right to request cost breakdown information and to negotiate any price submitted
by bidders. Owner reserves the right to make award to other than the low bidder or to award a
subcontract based upon the original price proposals without negotiation, provided that the contract
is awarded to the lowest, responsible and responsive bidder. Bidders are encouraged to provide their
most favorable price when bidding. All blank spaces for bid prices must be filled in. The bidder may
present alternative proposals and we reserve the right to consider alternative proposals.
13. , if required. Failure to comply
with this provision (if required), shall result in disqualification of bidder.
A.S1 REV.02.25 1 of 3

ATTACHMENT A
SEGMENT 1
TERMS AND CONDITIONS
14. BID SECURITY
If required per Bid Letter, each bid must be accompanied by a cashier's check drawn on an Alabama
bank or a bid bond executed by a surety company dully authorized and qualified to make such bonds
in the State of Alabama payable to the City of Huntsville, Alabama, d/b/a Huntsville Utilities for an
amount not less than five percent (5%) of the bidder's bid, but in no event more than ten thousand
and no/100 ($10,000.00).
15. The Attorney-in-Fact who executes these bonds must file a notarized and effectively dated copy of his
power of attorney. If required by State Statute, certifications of a resident agent shall also be provided.
16. All cashier's checks or bid bonds can be returned to all but the lowest bidders. The remaining cashier's
checks and bid bonds can be returned after the Owner and successful Bidder have executed the
Contract, or, if no award has been made, upon the demand of the Bidder at any time thereafter, so
long as they have not been notified of the acceptance of their bid.
17. Any successful Bidder, upon their failure or refusal to execute and deliver the Contract and the
required Performance Bond, Payment Bonds, insurance documents and any other bonds which may
be required by the Contract Documents, required within fifteen (15) days after they have received
notice of the Owner's acceptance of their bid, shall forfeit to the Owner, as liquidated damages for
such failure or refusal, the security deposited with their bid. Exceptions to this requirement will be
considered upon written request.
18. ADDENDA AND INTERPRETATIONS
No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made
orally to a Bidder. Each request for such interpretation or clarification shall be made in writing to the
owner's representative listed for the project. All interpretations and supplemental instructions will be
issued in the form of written addenda which, if issued, will be sent via email to all prospective bidders.
Failure of any Bidder to receive such addendum or interpretation shall not relieve such Bidder from
any obligation under their bid as submitted. All addenda shall be acknowledged by the Bidder in the
Proposal, and failure to do so may be cause for the bid to be considered non-responsive.
19. BIDDER'S UNDERSTANDING
Bidder must fully understand the conditions relating to the project, and it is mandatory that each
bidder has made themselves familiar with the Contract Documents in its entirety. Failure to do so shall
not relieve a successful Bidder of their obligation to furnish all material and labor necessary to carry
out the provisions of the Contract, nor of their obligation to enter into a contract and complete the
work in strict accordance with the Contract. The bidder, in carrying out this work, shall employ such
methods or means that will not cause any interruption of or interference with the work of any other
performance for this project or another project or work performed by Huntsville Utilities. .
20. LAWS AND REGULATIONS
The Bidder's attention is directed to the fact that all applicable State laws, municipal ordinances, and
the rules and regulation of all authorities having jurisdiction over construction of the project shall
apply to the Contract throughout, and they shall be deemed to be included in the Contract Documents
the same as though herein written out in full.
21. SALES AND USE TAXES
A.S1 REV.02.25 2 of 3

ATTACHMENT A
SEGMENT 1
TERMS AND CONDITIONS
The Bidder shall be responsible for any and all local, State, and Federal taxes which may be charged
in association with the required materials and labor which the Contractor is required to furnish for
this Project. The Owner, who maintains a tax-exempt status, will pay no taxes.
22. CONTRACT DOCUMENTS
All work on this project shall be performed in accordance with the Contract Documents, which consist
of all documents pertained in the bid packet, including but not limited to Advertisement Notice, Bid
Letter, Bidding Terms and Conditions, General Conditions, Special Conditions, Scope and Statement
of Work, Proposal, Pricing Format, required forms, , agreements, contracts, instructions or
bonds, bidders submission, etc., which are to be considered an integral part of the Contract
Documents whether or not attached hereto.
23. Should any conflicts or discrepancies be found between the parts, the order of precedence as listed
in the General Conditions shall prevail.
24. METHOD OF AWARD
The basis for award shall be the Proposal from the lowest responsible and responsive Bidder that, in
the Owner's sole and absolute judgement, will best serve the interests of the Owner. The Owner also
reserves the right to reject all bids and execute the work with his own forces or re-bid the entire
Project or any part thereof.
25.
26. The Owner reserves the right to reject any Proposal not in compliance with the Contract Documents,
or to waive any irregularities or informalities at their sole discretion.
A.S1 REV.02.25 3 of 3

ATTACHMENT E
SEGMENT 2
PROPOSAL GUARANTEE
The undersigned, as Bidder, hereby declares that the only person or parties interested in the Proposal as
principals are those named herein; that this Proposal is made without collusion with any other person,
firm, or corporation, or with any official of the Owner; that no other person than herein mentioned has
any interest in this Proposal or in the Contract to be entered into; and that it is in all respects fair and in
good faith.
The Bidder further declares that he has carefully examined the site of the work and informed himself
fully in regard to all conditions pertaining to the site of the work; that he has carefully examined the
plans, specifications and Contract Documents relative to the project, including all special provisions and
addenda furnished prior to the opening of bids; that he will provide all necessary labor, supervision,
machinery, tools and other items incidental to performing the work called out with this project in full;
and that he will furnish all materials called for in the Contract Documents in the manner prescribed
therein and according to the requirements as therein set forth.
It is understood that the following quantities of work to be done are approximate only and are intended
principally to serve as a guide in evaluating bids. It is further agreed that the quantities of work to be
done and material to be furnished may be increased or decreased as may be considered necessary, in
the opinion of the Owner or Owner's Representative, to complete the work fully as planned and
contemplated, and that all quantities of work, whether increased or decreased, are to be performed at
the prices set forth in this Proposal, except as provided for in the Contract Documents, and that lump
sum prices may be increased to cover additional work directed by Change Order, but not shown on the
plans or required by the specifications, in accordance with the Contract Documents. Similarly, they may
be decreased to cover deletion of work so directed.
It is understood that the Owner intends to award the contract to the lowest responsible and responsive
bidder who meets all requirements of the Contract Documents. The Bidder proposes and agrees, if this
Proposal is accepted, to contract with the City of Huntsville, a municipal corporation, d/b/a Huntsville
Utilities in the form of contract specified, to furnish all materials, labor, equipment, and transportation
necessary to complete the project as set forth in the Contract Documents to the full satisfaction of the
Huntsville Utilities. It is further understood that the Owner reserves the right to reject any and all bids
submitted for this project.
The Bidder further agrees that he will commence work with an adequate force and sufficient equipment
within the specified time in the Owner's Notice to Proceed. All work must be completed relative to this
project as defined in the Contract Documents starting with the day after the Owner's Notice to Proceed
is granted.
In the event the Bidder who receives an executed Contract fails to complete the work within the time
agreed upon, the Owner reserves the right to withhold further work from the Contractor until a
settlement can be reached on the incomplete work. Huntsville Utilities is not responsible for costs
associated or accumulated with work stoppage.
It is understood that the work proposed to be done shall be accepted by the Owner when fully
completed and finished in accordance with the Contract Documents, and that the Bidder shall fully
insure and guarantee the work until final completion and acceptance, and for a period of one year
thereafter, unless specifically stated otherwise in the Contract Documents.
Huntsville Utilities is a tax-exempt organization and therefore does not pay sales and use taxes.
RETURN THIS DOCUMENT
E.S2 REV.02.24 1 of 2

ATTACHMENT E
SEGMENT 2
PROPOSAL GUARANTEE
The Bidder hereby agrees and certifies that all prices shown herein shall be good for a period not less
than ninety (90) calendar days. In case of error in the extension of prices in bids, the unit price will
govern. In case of discrepancy between the prices shown in the figures and in words, the words will
govern.
The Bidder shall be required to file with his or her bid either a cashier's check drawn on an Alabama
bank or a bid bond executed by a surety company duly authorized and qualified to make such bonds in
the State of Alabama, payable to the awarding authority for an amount not less than five percent of the
awarding authority's estimated cost or of the contractor's bid, but in no event more than ten thousand
dollars ($10,000).
The bid security accompanying this Proposal may be returned to the Bidder, unless, in case of the
acceptance of the Proposal, the Bidder shall fail to execute a contract and file acceptable Performance
and Payment Bonds within fifteen (15) days unless otherwise specified after its acceptance, in which
case the bid security shall become the property of the Owner, and shall be considered as payment for
the damages due to delay or other inconveniences suffered by the Owner on account of such failure of
the Bidder.
____________________________________________________________________________________
Company Submitting Bid
____________________________________________________________________________________
Address , City and State Zip
Telephone number: ___________________________ Cell Number: _____________________________
E-mail for Company (in general): _________________________________________________________
E-mail for Bidder (and/or e-mail for bid communications): _____________________________________
_____________________________________ _________________________________________
Signature of Bidder Title
_____________________________________ _________________________________________
Contact Person Attest
IN WITNESS HERETO, the undersigned has set its hand, or if a corporation, has caused this instrument to
be executed and its seal affixed by its duly authorized officer(s).
This ____________________ day of ______________, 20_____
Seal and Authorization
____________________________________________________________
(if a corporation) Name of Corporation or Company
RETURN THIS DOCUMENT
E.S2 REV.02.24 2 of 2

ATTACHMENT F
SEGMENT 1
NON-COLLUSION AFFIDAVIT
I, , being duly sworn, depose and say:
1. I am the person responsible within my firm for the final decision as to the price(s) and amount of this bid
or, if not, that I have written authorization, enclosed herewith, from that person to make the statements
set out below on his or her behalf and on the behalf of my firm.
2. The price(s) and amount of this bid have been arrived at independently, without consultation,
communication, or agreement for the purpose of restricting competition with any other CONTRACTOR,
bidder, or potential bidder.
3. Neither the price(s) nor the amount of this bid have been disclosed to any other firm or person who is a
bidder or potential bidder on this project and will not be so disclosed either directly or indirectly prior to bid
opening.
4. No attempt has been made or will be made to solicit, cause, or induce any firm or person to submit or not
submit a bid on this project, or to submit a bid higher than the bid of this firm, or submit intentionally high
or noncompetitive bid or other form of complementary bid.
5. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or
inducement from, any firm or person to submit a complementary bid.
6. My firm has not offered or entered into a subcontracting agreement regarding the purchase of material or
services from any firm or person, or offered, promised, or paid cash or anything of value to any firm or
person, whether in connection with this or any other project, in consideration for an agreement or promise
by any firm or person to refrain from bidding or to submit a complementary bid on the project.
7. My firm has not accepted nor been promised any subcontract or agreement regarding the sale of materials
or services to any firm or person and has not been promised or paid in cash or anything of value to any firm
or person, whether in connection with this or any other project, in consideration for my firm's submitting a
complementary bid or agreeing to do so, on this project.
8. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with
responsibilities relating to the preparation, approval, or submission of my firm's bid on this project and have
been advised by each of them that he or she has not participated in any communication, consultation,
discussion, agreement, collusion, act, or other conduct inconsistent with any of the statements and
representation made in this affidavit.
_________________________________________ Sworn to me this ____________________ 20_____
Company
_________________________________________ __________________________________________
Signature Signature of Notary
_________________________________________ __________________________________________
Name Name of Notary
_________________________________________
Title
RETURN THIS DOCUMENT
F.S1 REV.03.23 1 of 1

ATTACHMENT F
SEGMENT 3
CONFLICT OF INTEREST FORM
Yes No
Has anyone from The City of Huntsville, a Huntsville Utilities employee, a
Huntsville Utilities Board Member, or representative from Huntsville Utilities or
the City of Huntsville dually elected or appointed ever been employed, retained,
induced, or directed to solicit or secure the Agreement?
Yes No
In the event of any allegation of substance (determination of which will be made
solely by Huntsville Utilities) that Item #1 has been violated, will you, Contractor,
cooperate fully with Huntsville Utilities in establishing whether or not the
allegation is true?
If a violation of Item #1 above is found to have occurred, the Agreement may be terminated by Huntsville
Utilities.
SUPPLIER/CONTRACTOR/CONSULTANT:
Company Name
Address
City, State, Zip Code
Signature
Printed Name
Title
RETURN THIS DOCUMENT
F.S3 REV.03.23 1 of 1