DocuSign Envelope ID: 2731393A-5DB7-429A-8896-288473B4C4AE
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
Kinnikinnik Park Trail ADA Improvements Project
INVITATION FOR BIDS NO. IFB24-57
Advertised on January 19, 2024, in the Albuquerque Journal and LA Daily Post and Santa Fe
New Mexican
Prepared by:
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Wendy Parker
Authorized for release by:
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Cory Styron, Community Services Director
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The County of Los Alamos is an Equal Opportunity Employer
IFB24-57 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
1.0 BIDDING PHASE ----------------------------------------------------------------------------------- 5
1.1 Invitation for Bids ------------------------------------------------------------------------------------------------------------------- 5
1.2 Summary of Work------------------------------------------------------------------------------------------------------------------- 8
1.3 Requirements for Bidders -------------------------------------------------------------------------------------------------------15
1.3.1 Bid Evaluation Criteria ---------------------------------------------------------------------------------------------------------15
1.3.2 Required Bid Response Documents ----------------------------------------------------------------------------------------15
1.3.3 The Bidder’s Bid Response Documents------------------------------------------------------------------------------------15
1.3.4 Liquidated Damages for Failure to Enter into Contract----------------------------------------------------------------16
1.3.5 Conditions of Work -------------------------------------------------------------------------------------------------------------16
1.3.6 Addenda and Requests for Interpretation --------------------------------------------------------------------------------16
1.3.7 Power of Attorney --------------------------------------------------------------------------------------------------------------17
1.3.8 Obligation of Bidder ------------------------------------------------------------------------------------------------------------17
1.3.9 Safety Standards and Accident Prevention -------------------------------------------------------------------------------17
1.3.10 Substitutes or Brand Name or Equal ---------------------------------------------------------------------------------------18
1.3.11 Bids to Remain Subject to Acceptance-------------------------------------------------------------------------------------18
1.3.12 Withdrawal of Bids -------------------------------------------------------------------------------------------------------------18
1.3.13 Acceptance or Rejection of Bids---------------------------------------------------------------------------------------------18
1.3.14 Award ------------------------------------------------------------------------------------------------------------------------------18
1.3.15 Registration of Contractors and Subcontractors ------------------------------------------------------------------------19
1.3.16 Procurement Preferences-----------------------------------------------------------------------------------------------------19
1.4 Notices to Contractors---------------------------------------------------------------------------------------------------------19
1.41 Applicable Law-------------------------------------------------------------------------------------------------------------------19
1.4.2 Gross Receipts Tax --------------------------------------------------------------------------------------------------------------19
1.4.3 Minimum Wage Rates ---------------------------------------------------------------------------------------------------------19
1.4.4 Work Conditions ----------------------------------------------------------------------------------------------------------------19
1.4.5 Public Information --------------------------------------------------------------------------------------------------------------20
1.5 Bid Forms-----------------------------------------------------------------------------------------------------------------------------22
1.5.1 Bid Form---------------------------------------------------------------------------------------------------------------------------24
1.5.2 Alternates and Allowances ---------------------------------------------------------------------------------------------------24
1.5.3 List of Subcontractors----------------------------------------------------------------------------------------------------------26
1.5.4 Bid Bond---------------------------------------------------------------------------------------------------------------------------27
1.5.7 Permanent Main Office Address of Company ---------------------------------------------------------------------------34
1.5.8 Authorization for Verification of Information----------------------------------------------------------------------------34
1.5.9 Certificate of Contractors Registration------------------------------------------------------------------------------------36
2.0 AWARD PHASE----------------------------------------------------------------------------------- 37
2.1 Award Forms ------------------------------------------------------------------------------------------------------------------------37
2.1.1 Notice of Award -----------------------------------------------------------------------------------------------------------------37
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IFB24-57 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Receipt of Notice of Award ---------------------------------------------------------------------------------------------------39
Performance Bond--------------------------------------------------------------------------------------------------------------40
Payment (Labor and Materials) Bond --------------------------------------------------------------------------------------42
Insurance Requirement--------------------------------------------------------------------------------------------------------44
Contract ---------------------------------------------------------------------------------------------------------------------------47
3.0 CONSTRUCTION PHASE------------------------------------------------------------------------ 54
3.1 Construction Phase Related Forms--------------------------------------------------------------------------------------------54
3.1.1 Contractor Personnel Information------------------------------------------------------------------------------------------54
3.1.2 Notice to Proceed---------------------------------------------------------------------------------------------------------------56
3.1.3 Acceptance of Notice to Proceed -------------------------------------------------------------------------------------------57
3.1.4 Application and Certification for Payment Part 1 -----------------------------------------------------------------------58
3.1.5 Application and Certification for Payment Part 2 -----------------------------------------------------------------------59
3.1.6 Affidavit of Payment and Release of Liens--------------------------------------------------------------------------------60
3.1.7 Field Order------------------------------------------------------------------------------------------------------------------------62
3.1.8 Change Order --------------------------------------------------------------------------------------------------------------------63
3.2 Conditions of the Contract - General Conditions --------------------------------------------------------------------------68
3.2.1 Definitions ------------------------------------------------------------------------------------------------------------------------68
3.2.2 Additional Instructions --------------------------------------------------------------------------------------------------------71
3.2.3 Schedules, Reports and Records --------------------------------------------------------------------------------------------73
3.2.4 Shop Drawings and Submittals ----------------------------------------------------------------------------------------------75
3.2.5 Start of Various Types of Work and Management Planning----------------------------------------------------------76
3.2.6 Materials, Services and Facilities --------------------------------------------------------------------------------------------78
3.2.7 Substitutes or “Brand Name” or Equal ------------------------------------------------------------------------------------79
3.2.8 Inspection and Testing---------------------------------------------------------------------------------------------------------80
3.2.9 Correction of Work -------------------------------------------------------------------------------------------------------------81
3.2.10 Patents-----------------------------------------------------------------------------------------------------------------------------83
3.2.11 Surveys, Permits, and Regulations ------------------------------------------------------------------------------------------83
3.2.12 Subsurface and Physical Conditions ----------------------------------------------------------------------------------------85
3.2.13 Protection of Work, Property and Persons -------------------------------------------------------------------------------87
3.2.14 Changes in the Work -----------------------------------------------------------------------------------------------------------88
3.2.15 Suspension, Delay or Termination of Work-------------------------------------------------------------------------------92
3.2.16 Subcontracting-------------------------------------------------------------------------------------------------------------------93
3.2.17 Duties of the Contractor ------------------------------------------------------------------------------------------------------94
3.2.18 Job Site Administration --------------------------------------------------------------------------------------------------------95
3.2.19 Engineer’s Authority -----------------------------------------------------------------------------------------------------------98
3.2.20 Duties, Responsibilities and Limitations -----------------------------------------------------------------------------------99
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests----------------------------------------- 100
3.2.22 Limitations of Authority ----------------------------------------------------------------------------------------------------- 100
3.2.23 Land and Right-of-Way ------------------------------------------------------------------------------------------------------ 101
3.2.24 Warranty/Guaranty ---------------------------------------------------------------------------------------------------------- 101
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IFB24-57 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
3.2.25 Miscellaneous------------------------------------------------------------------------------------------------------------------ 102
3.2.26 Dispute Resolution, Applicable Law, and Venue ---------------------------------------------------------------------- 103
3.2.27 Examination of Records Provisions --------------------------------------------------------------------------------------- 103
3.2.28 American with Disabilities Act Compliance ----------------------------------------------------------------------------- 103
3.2.29 A. Bids and Proposals are public Records ------------------------------------------------------------------------------ 103
3.2.30 Wage Rate Determination -------------------------------------------------------------------------------------------------- 104
3.3 ATTACHMENTS -------------------------------------------------------------------------------- 105
3.3.1 License Agreement for Staging Area ------------------------------------------------------------------------------------- 106
3.3.2 Wage Rate Information------------------------------------------------------------------------------------------------------ 110
3.3.3 Federal Award SLFRF0126 Information---------------------------------------------------------------------------------- 120
3.4 TECHNICAL SPECIFICATIONS ----------------------------------------------------------------- 144
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