DocuSign Envelope ID: E5B2A1EF-AAA6-4F81-AE99-83BD68EDE4B6
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
Kinnikinnik Park Trail ADA Improvements Project
INVITATION FOR BIDS NO. IFB24-38
Advertised on November 14, 2023, in the Albuquerque Journal and LA Daily Post
Prepared by:
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Eric Peterson
Authorized for release by:
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Cory Styron, Community Services Director
The County of Los Alamos is an Equal Opportunity Employer
IFB24-38 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
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IFB24-38 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
1.0 BIDDING PHASE ---------------------------------------------------------------------------------- 6
1.1 Invitation for Bids----------------------------------------------------------------------------------------------------------------------6
1.2 Summary of Work ---------------------------------------------------------------------------------------------------------------------9
1.3 Requirements for Bidders --------------------------------------------------------------------------------------------------------- 16
1.3.1 Bid Evaluation Criteria ----------------------------------------------------------------------------------------------------------- 16
1.3.2 Required Bid Response Documents ----------------------------------------------------------------------------------------- 16
1.3.3 The Bidder’s Bid Response Documents ------------------------------------------------------------------------------------- 16
1.3.4 Liquidated Damages for Failure to Enter into Contract ---------------------------------------------------------------- 17
1.3.5 Conditions of Work--------------------------------------------------------------------------------------------------------------- 17
1.3.6 Addenda and Requests for Interpretation --------------------------------------------------------------------------------- 17
1.3.7 Power of Attorney ---------------------------------------------------------------------------------------------------------------- 18
1.3.8 Obligation of Bidder-------------------------------------------------------------------------------------------------------------- 18
1.3.9 Safety Standards and Accident Prevention -------------------------------------------------------------------------------- 18
1.3.10 Substitutes or Brand Name or Equal ---------------------------------------------------------------------------------------- 18
1.3.11 Bids to Remain Subject to Acceptance -------------------------------------------------------------------------------------- 19
1.3.12 Withdrawal of Bids --------------------------------------------------------------------------------------------------------------- 19
1.3.13 Acceptance or Rejection of Bids ---------------------------------------------------------------------------------------------- 19
1.3.14 Award -------------------------------------------------------------------------------------------------------------------------------- 19
1.3.15 Registration of Contractors and Subcontractors ------------------------------------------------------------------------- 19
1.3.16 Procurement Preferences ------------------------------------------------------------------------------------------------------ 20
1.4 Notices to Contractors-------------------------------------------------------------------------------------------------------------- 22
1.41 Applicable Law--------------------------------------------------------------------------------------------------------------------- 22
1.4.2 Gross Receipts Tax---------------------------------------------------------------------------------------------------------------- 22
1.4.3 Minimum Wage Rates ----------------------------------------------------------------------------------------------------------- 22
1.4.4 Work Conditions ------------------------------------------------------------------------------------------------------------------ 22
1.4.5 Public Information ---------------------------------------------------------------------------------------------------------------- 22
1.5 Bid Forms------------------------------------------------------------------------------------------------------------------------------- 24
1.5.1 Bid Form----------------------------------------------------------------------------------------------------------------------------- 26
1.5.2 Alternates and Allowances ----------------------------------------------------------------------------------------------------- 26
1.5.3 List of Subcontractors ----------------------------------------------------------------------------------------------------------- 28
1.5.4 Bid Bond----------------------------------------------------------------------------------------------------------------------------- 30
1.5.7 Permanent Main Office Address of Company----------------------------------------------------------------------------- 37
1.5.8 Authorization for Verification of Information ----------------------------------------------------------------------------- 37
1.5.9 Certificate of Contractors Registration------------------------------------------------------------------------------------- 39
2.0 AWARD PHASE --------------------------------------------------------------------------------- 40
2.1 Award Forms -------------------------------------------------------------------------------------------------------------------------- 40
2.1.1 Notice of Award ------------------------------------------------------------------------------------------------------------------- 40
2.1.2 Receipt of Notice of Award ---------------------------------------------------------------------------------------------------- 42
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IFB24-38 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
2.1.3
2.1.4
2.1.5
2.1.6
Performance Bond --------------------------------------------------------------------------------------------------------------- 43
Payment (Labor and Materials) Bond --------------------------------------------------------------------------------------- 45
Insurance Requirement --------------------------------------------------------------------------------------------------------- 47
Contract ----------------------------------------------------------------------------------------------------------------------------- 49
3.0 CONSTRUCTION PHASE ---------------------------------------------------------------------- 56
3.1 Construction Phase Related Forms --------------------------------------------------------------------------------------------- 56
3.1.1 Contractor Personnel Information ------------------------------------------------------------------------------------------- 56
3.1.2 Notice to Proceed ---------------------------------------------------------------------------------------------------------------- 57
3.1.3 Acceptance of Notice to Proceed--------------------------------------------------------------------------------------------- 58
3.1.4 Application and Certification for Payment Part 1 ------------------------------------------------------------------------ 59
3.1.5 Application and Certification for Payment Part 2 ------------------------------------------------------------------------ 60
3.1.6 Affidavit of Payment and Release of Liens --------------------------------------------------------------------------------- 61
3.1.7 Field Order-------------------------------------------------------------------------------------------------------------------------- 63
3.1.8 Change Order ---------------------------------------------------------------------------------------------------------------------- 64
3.2 Conditions of the Contract - General Conditions --------------------------------------------------------------------------- 69
3.2.1 Definitions -------------------------------------------------------------------------------------------------------------------------- 69
3.2.2 Additional Instructions ---------------------------------------------------------------------------------------------------------- 72
3.2.3 Schedules, Reports and Records---------------------------------------------------------------------------------------------- 74
3.2.4 Shop Drawings and Submittals ------------------------------------------------------------------------------------------------ 76
3.2.5 Start of Various Types of Work and Management Planning ---------------------------------------------------------- 77
3.2.6 Materials, Services and Facilities --------------------------------------------------------------------------------------------- 79
3.2.7 Substitutes or “Brand Name” or Equal-------------------------------------------------------------------------------------- 79
3.2.8 Inspection and Testing ---------------------------------------------------------------------------------------------------------- 81
3.2.9 Correction of Work --------------------------------------------------------------------------------------------------------------- 82
3.2.10 Patents------------------------------------------------------------------------------------------------------------------------------- 83
3.2.11 Surveys, Permits, and Regulations ------------------------------------------------------------------------------------------- 84
3.2.12 Subsurface and Physical Conditions ----------------------------------------------------------------------------------------- 85
3.2.13 Protection of Work, Property and Persons -------------------------------------------------------------------------------- 88
3.2.14 Changes in the Work ------------------------------------------------------------------------------------------------------------- 89
3.2.15 Suspension, Delay or Termination of Work-------------------------------------------------------------------------------- 92
3.2.16 Subcontracting -------------------------------------------------------------------------------------------------------------------- 93
3.2.17 Duties of the Contractor -------------------------------------------------------------------------------------------------------- 94
3.2.18 Job Site Administration --------------------------------------------------------------------------------------------------------- 95
3.2.19 Engineer’s Authority ------------------------------------------------------------------------------------------------------------- 98
3.2.20 Duties, Responsibilities and Limitations ------------------------------------------------------------------------------------ 99
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests ----------------------------------------- 100
3.2.22 Limitations of Authority------------------------------------------------------------------------------------------------------- 100
3.2.23 Land and Right-of-Way -------------------------------------------------------------------------------------------------------- 101
3.2.24 Warranty/Guaranty ------------------------------------------------------------------------------------------------------------ 101
3.2.25 Miscellaneous-------------------------------------------------------------------------------------------------------------------- 102
3.2.26 Dispute Resolution, Applicable Law, and Venue ----------------------------------------------------------------------- 102
3.2.27 Examination of Records Provisions ---------------------------------------------------------------------------------------- 103
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IFB24-38 Incorporated County of Los Alamos Kinnikinnik Park Trail ADA Improvements Project
3.2.28 American with Disabilities Act Compliance ------------------------------------------------------------------------------ 103
3.2.29 A. Bids and Proposals are public Records ------------------------------------------------------------------------------- 103
3.2.30 Wage Rate Determination---------------------------------------------------------------------------------------------------- 103
3.3 ATTACHMENTS --------------------------------------------------------------------------------105
3.3.1 License Agreement for Staging Area--------------------------------------------------------------------------------------- 106
3.3.2 Wage Rate Information ------------------------------------------------------------------------------------------------------- 109
3.4 TECHNICAL SPECIFICATIONS-----------------------------------------------------------------119
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