(IFB) JEA Overhead Crane and Hoist Inspection and Maintenance
| Agency: | JEA |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 22, 2026 |
| Due Date: | Jul 8, 2026 |
| Solicitation No: | 1412186878 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
1412186878 (IFB) JEA Overhead Crane and Hoist Inspection and Maintenance
The purpose of this solicitation for JEA Overhead Crane and Hoist Inspection and Maintenance (this "Solicitation") is to evaluate and select a vendor to provide labor, supervision, materials, and tools and equipment necessary to perform repair, maintenance, and certification of hoists, cranes, chainfalls and come-alongs (lever ratcheting chain hoists). The work scope shall include scheduled annual inspections and load testing with each Business Unit, as necessary.
A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this Solicitation.
USE THIS LINK TO ACCESS THE SOLICITATION VIA ZYCUS
https://dewdrops.zycus.com/zsp/guest/genericRegister/JEA074/iSource/1060942/
Optional Pre-Response Meeting: June 26, 2026
Solicitation Due Date: July 8, 2026
Attachment Preview
1) IFB
1.1) Cover Page
Solicitation
For Participation in
JEA Overhead Crane and Hoist Inspection and Maintenance
for
JEA
Jacksonville, FL
Solicitation Number 1412186878
Optional Pre-Response Meeting via Microsoft Teams or Teleconference on June 26, 2026 at 11:00am
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/239097413410417?p=T2EyuXGy35fTpdjfi2
Meeting ID: 239 097 413 410 417
Passcode: RQ6Lq7BG
Need help? | System reference
Dial in by phone
+1 321-558-7338,,484492845# United States, Orlando
Find a local number
Phone conference ID: 484 492 845#
Join on a video conferencing device
Tenant key: jea@m.webex.com
Video ID: 117 882 031 6
More info
Responses are due on July 8, 2026 by 12:00 PM EST
All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.
For more information please contact the JEA Buyer at:
Camie Evers camieevers@jea.com
1.2) Scope of Work
The purpose of this solicitation for JEA Overhead Crane and Hoist Inspection and Maintenance (this "Solicitation") is
to evaluate and select a vendor to provide labor, supervision, materials, and tools and equipment necessary to
perform repair, maintenance, and certification of hoists, cranes, chainfalls and come-alongs (lever ratcheting chain
hoists). The work scope shall include scheduled annual inspections and load testing with each Business Unit, as
necessary.
A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this
Solicitation.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally
Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is
not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the
Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log Into Zycus
A. New Users – Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,
enter your email address and click on “Forgot Password”.
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note
each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the “Buyers Attachments” icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select “Submit Response”.
8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.7) Pre-Response Meeting
There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those
planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA
Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only
sign in representing one company, unless otherwise agreed to by JEA in writing.
1.8) Opening of Responses
All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated
on the cover page of this Solicitation.
The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately
48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the
Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive
irregularities or informalities in the Responses to the extent allowable under applicable laws.
1.9) Alternate Provisions and Conditions
Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not
limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in
the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be
accepted by JEA. However, as this is an ITN, JEA reserves the right to negotiate the best terms and conditions if
determined to be in the best interests of JEA, and negotiate different terms and related price adjustments if JEA
determines that it provides the best value to JEA.
1.10) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to
confirm the Respondent meets the requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
I. Respondent must not be on the State of Florida Convicted Vendor List, State of Florida’s Suspended
Vendor List, the City of Jacksonville’s Disqualified Vendor List, have their bidding privileges actively
suspended by JEA, been debarred by JEA, or have had a contract with JEA was terminated for default
within the last two (2) years.
II. Respondent must have successfully self-performed and completed at least three (3) similar service
contracts during the last five (5) years ending before bid due date. A similar service contract is defined as
performing the inspection, maintenance, repair, and certification services on cranes, hoists, chainfalls and
come-alongs. The three (3) service contracts must EACH be valued at $100,000.00 or greater
III. Respondent must supply the address of the office where the administration of the Contract will be located.
The address must reside within the JEA Service Territory (Duval, Clay, Nassau or St Johns counties) for
the life of contract.
IV. Respondent shall comply with the technical and commercial specifications for this solicitation. JEA may
request and the Proposer shall provide within 48 hours additional information regarding the company’s
ability to provide the scope of services in this solicitation. Failure to provide additional information may
result in Bid rejection.
1.11) Number of Contracts to be Awarded
JEA intends to Award two (2) Contracts for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.12) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.13) Jacksonville Small and Emerging Business (JSEB) Participation Goal – Optional
All questions and correspondence concerning the JSEB program should be addressed to the following contact:
Bill Hickey
Manager, Supplier Diversity Programs and Procurement Services
JEA
hickwj@jea.com or jsebprogram@jea.com
1.14) Basis of Award - Lowest Bid
JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the
Minimum Qualifications set forth in this Solicitation, and the Respondent's price represents the lowest cost to JEA.
JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for
Award purposes.
1.15) Evaluation Methodology - Competitive Sealed Bidding
The Respondent shall submit its sealed Response to this Solicitation no later than the due date and time indicated on
the cover page of this Solicitation. At the public opening of the Responses, the Responses from all Respondents will
be publicly announced. After the public opening, JEA will subsequently review Responses to determine if they meet
the Minimum Qualifications as stated in this Solicitation. JEA will Award the Contract to the lowest responsive and
responsible Respondent whose price meets or exceeds the Minimum Qualifications, and whose Response Price
represents the lowest cost to JEA.
NO EXCEPTIONS ARE ALLOWED IN AN INVITATION TO BID. IF THE RESPONDENT OBJECTS IN ANY
MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION MUST
BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE DUE DATE, AND THE
OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A CLARIFICATION OR
CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS STATED WITHIN THE
RESPONSE SHALL BE REJECTED.
1.16) Safety Qualification Requirement
Respondent shall be in compliance with JEA’s Contractor Safety Management Process policy. JEA may reject the
company's Response and proceed to Award to the next responsive and responsible Respondent if not in compliance.
JEA Safety information is available online at http://www.jea.com/About/Procurement/Contractor_Safety under
Contractor Safety Management Process. It is the Respondent’s responsibility to ensure it is following the JEA Safety
policy. A list of the JEA's Safety Qualified vendors can be found on
https://www.jea.com/About/Procurement/Contractor_Safety/. For additional information, contact Jim Fisher at (904)
229-5045 or Curtis Stothers at (904) 665-7736.
Each Company once awarded a JEA Contract is required to provide regular and continuing training for their
employees. Such training shall not be charged to JEA as a separate billable fee. Company (including General / Prime
Contractors) will also monitor the training activities of Subcontractors under their direction. All training outside of
JEA specific training must meet OSHA requirements. Company employees working on JEA projects or sites shall
receive JEA Safety Orientation and JEA Site-Specific Training before beginning work.
1.17) Subcontractors Use for the Performance of the Work
The Respondent must list the names of the major Subcontractors that it intends to use for this Work, unless the Work
will be self-performed by the Respondent. The Subcontractors must be listed on the Subcontractors Form which is
available at jea.com. Failure to submit this form with the Response may result in rejection of Respondent's Response.
The Respondent shall not use Subcontractors other than those shown on the Subcontractor Form unless it shows good
cause and obtains the JEA Representative's prior written consent.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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