IFB 26-026 Installation of SporTran Generator

City of Shreveport
Solicitation Form for Construction
INVITATION FOR BID (IFB) #26-026
INSTALLATION OF SPORTRAN GENERATOR
INDEX OF BID FORMS Page Numbers
Bid Invitations (Do not return with bid) 2
Bid Form (COS BID FORM #1) 3
Corporate Resolution or Written Evidence (see Page 22 for example of Corporate Resolution) -------
NOTE: ALL OF THE REQUIRED COS BID FORMS LISTED ABOVE MUST BE RETURNED WITH BID. IF ANY OF THE
REQUIRED INFORMATION IS NOT PROVIDED, THEN YOUR BID WILL NOT BE CONSIDERED OR ACCEPTED.
INDEX OF REFERENCE ITEMS INCLUDED HEREIN
All information listed below should not be returned with your bid. It shall remain part of the bid by reference only.
Special Instructions/Provisions 4-13
Standard Contract 14-23
Contractor Agent Forms 24-28
Fair Share Requirements 29-40
Insurance & Bond Requirements 41-44
Adjudicated Property Affidavit 45
Felony Conviction/E-Verify Affidavit 46
Format for the Return Envelope 47
Scope 48
EXHIBITS
Plans 7 Pages
Specifications 72 Pages
Federal Contract Provisions 13 Pages
INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE
SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH
THOSE LISTED HEREIN. THE MORE STRINGENT WILL APPLY.
1.0 Standard Specifications for Infrastructure Improvements 2021 Edition & Standard Plans for Infrastructure Improvements 2021
Edition. These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 &
www.shreveportla.gov/DocumentCenter/View/5567.
2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will
no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City)
book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at
www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public
use computers that are available at the Shreve Memorial Library or at most library branches.
3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed
contract is picked up by the prime contractor.
4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.
Revised 06/20/25
Page 1 of 48

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID
April 22, 2026
DATES ADVERTISED: April 29, 2026 DATE POSTED: April 22, 2026
May 5, 2026
DO NOT RETURN THIS PAGE- FAXED OR EMAILED BIDS NOT ACCEPTED
INVITATION FOR BID (IFB)
BIDS MUST BE DELIVERED TO:
City of Shreveport
City of Shreveport
OR GO TO
Office of the Purchasing Agent
Renee Anderson, Purchasing Agent Government Plaza-Suite 610 BIDNETDIRECT.COM TO
MBA, CPPO, CPPB, NIGP-CPP 505 Travis Street SEND ELECTRONIC
Shreveport, LA 71101-3042 BID
BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: May 19, 2026 THEN PUBLICLY OPENED
THIS IS NOT AN ORDER Bid Number IFB 26-026
BID TITLE: INSTALLATION OF SPORTRAN GENERATOR
PREBID CONFERENCE: NON-MANDATORY Pre-Bid Conference and Site Visit
Wednesday, April 29, 2026 at 3:00 p.m.
SporTran Main Office
1115 Jack Wells Blvd.
Shreveport, LA 71107
EMAIL
kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to: 318-673-5408
QUESTIONS TO:
BID BOND IS NOT REQUIRED. Designers Estimate: $200,000.00
Bids received after the time specified for opening cannot be considered for an award.
Louisiana State Licensing Board for Contractors Project Classification:
Building Construction or Electrical Work
Only Required when Total Bid is $50,000 or more.
Number of signs to be provided and installed by the contractor: N/A Number of Days: 60 Working Days
CONSTRUCTION BID REQUIREMENTS
For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your
bid must be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of
the page. If you have any questions, please call Renee Anderson at 318-673-5450.
ELECTRONIC BIDS/BID NOTICES
The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information
and receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors have the
option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source for bid documents.
To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with
training or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic
bid is submitted, provide your state contractor's license number when the bid with alternates amounts to $50,000 or
more. To request copies of bids by e-mail, send your request to kimberly.floyd@shreveportla.gov.
Important- If you consider the specifications as restrictive or have a problem with this document, please
contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450
Page 2 of 48

LOUISIANA UNIFORM PUBLIC WORK BID FORM - COS Form #1
TO: City of Shreveport BID FOR: IFB 26-026
Office of the Purchasing Agent Installation of SporTran Generator
Government Plaza, Suite 610 ___________________________________________________
Shreveport, LA 71101-3042 Deposit/Fee for Plans/Specs (Paper): N/A
(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)
The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools,
appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and
completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:
EMA Engineering and dated: 10/16/2025
(Owner to provide name of entity preparing bidding documents.)
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the
Designer has assigned to each of the addenda that the Bidder is acknowledging) .
TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base
Bid" * but not alternates) the sum of:
Dollars ($ )
ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices
designated as alternates in the unit price description.
Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Dollars ($ )
Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Dollars ($ )
Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:
Dollars ($ )
NAME OF BIDDER:
ADDRESS OF BIDDER:
LOUISIANA CONTRACTOR'S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:
DATE:
THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC
WORK BID FORM:
* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be
included with the form. The number of unit prices that may be included is not limited and additional sheets may be
included if needed.
** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the
public work as prescribed by LA R.S. 38:2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to
and made a part of this bid. (Current as of 10/16/19)
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION
1.0 STATE CONTRACTORS LICENSE
1.1 On any public works bid submitted in the amount of $50,000 or more, the Contractor shall certify that he or she is
licensed under Louisiana Revised Statute 37:2150, et seq. and show is or her license number on the outside
of the bid envelope and on the bid schedule. In the case of an electronic bid, a contractor must submit an
authentic digital signature on the electronic bid accompanied by the contractor's license number, when required.
1.2 The licensee shall not be permitted to bid or perform any type or types of work not included in the classification
under which his license was issued.
1.3 Any construction bid that does not require the contractor to hold an active license shall state EXEMPTION on the
bid envelope.
1.4 WHEN BIDDING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ
CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.
2.0 PERMITS, TAXES AND FEES
2.1 All Bids submitted must include the price of any business and professional licenses, permits, taxes and fees as
required by Federal, State or Local Government Agencies.
3.0 CLARIFICATION/SUBSTITUTION REQUESTS
3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as listed
on page two.
3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms
that have received the original Invitation for Bid.
3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be
given consideration.
3.4 Every interpretation made to a Bidder will be in a form of written Addendum to the contract document and when
issued will be on file in the Purchasing Agents office.
3.4.1 Addenda must be delivered to all prime bidders who have requested bid documents within twenty-four hours of
issuance either by fax, email, or other electronic means. If the addendum cannot be transmitted by fax, email, or
electronic means, the bid opening shall be postponed by at least seven (7) working days. La R.S. 38:2212 (C)(2)(a).
3.4.2 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such addenda.
3.4.3 The City shall not be legally bound by an addendum or interpretation that is not in writing.
3.4.4 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour period
(exclusive of holidays, Saturdays, and Sundays) before the scheduled bid opening then the opening of bids shall
be extended a minimum of at least seven but not more than twenty-one working days. (LA R.S. 38:2212 (C)(2).
3.5 It shall be the Bidders responsibility to make inquiry as to the Addenda issued.
4.0 CHANGE ORDERS
4.1 All Public Works contracts shall contain provisions authorizing the issuance of Change Orders within the scope of
the project and any such Change Orders shall be in writing.
5.0 EXISTING CONDITIONS
5.1 Bidders are cautioned not to submit their bids until said plans specifications, and profiles have been carefully
examined by them.
5.2 Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution
of the work under the conditions of this bid.
5.3 The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve him of any
obligation with respect to this bid or to the contract.
6.0 BID BOND-Not Required unless $250,000.00 or more.
6.1 An acceptable Bid Bond, Cashier's Check, or Certified Check payable to the City of Shreveport, in an amount not
less than five (5%) percent of the total bid including all additive alternates must accompany the bid.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
6.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days
after the opening of the bids.
6.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.
6.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after the
award of Bid.
7.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND
7.1 An acceptable Performance/Payment/Maintenance Bond will be required of the successful bidder as follows:
7.1.1 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.
7.1.2 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.
7.1.3 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be
required.
8.0 BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS
8.1 The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding
requirements of nonresident contractors.
8.2 Beginning January 1, 1987, the Departments registration and bonding requirements must be met before the
nonresident contractor can obtain any building permit, license, or certificate necessary to lawfully commence any
construction project.
8.3 Any person failing to register any contract or execute the bond required by the statutes may be denied the right to
perform such contracts.
8.4 A temporary injunction may be issued to prevent any activities in the performance of such contracts until the
contractor complies with the necessary requirements.
8.5 The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction
contract, whichever is greater.
8.6 Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the
following conditions are considered resident contractors for purposes of taxation by the Department.
8.7 Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to bidding on work.
8.8 Corporations which have operated permanent business facilities in Louisiana for at least one year prior to bidding
on work.
8.9 Corporations with at least 50% of outstanding and issued common stock owned by individuals who have maintained
their domiciles in Louisiana for at least one year prior to bidding on work.
8.10 Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a 50%
ownership interest shall be considered resident contractors.
8.11 A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject to
the contract registration and bonding requirements of the Department.
8.12 For questions or additional information, call the Sales Tax Section at 225-219-7656 Option 1.
8.13 Employers Required to File Form L-3.
8.14 Every employer must file an Employers Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on or
before January 31st of the current calendar year, accompanied by copies of the employees W-2 forms and Wage
and Tax Statement forms (Form L-2).
8.15 Preaddressed forms are included in the Employers Withholding Tax Returns and Reconciliation coupon booklets.
8.16 Any employer who fails to receive a preaddressed form should notify the Withholding Tax Unit of the Department.
9.0 AWARD CRITERIA
9.1 Award will be made to the lowest responsible and responsive bidder according to the criteria designated in the
Invitation for Bid.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
9.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):
9.2.1 The quality of performance/workmanship of previous contracts or references which attest to the specific experiences
of others.
9.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.
9.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract.
9.2.4 The City reserves the right to conduct on-site inspections of any bidders' facilities prior to award and the results of
said inspection will be considered by the City in determining bidders' capabilities of successfully administering to
this contract.
9.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.
9.2.6 The cost of maintenance and operational costs.
9.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.
9.2.8 The timely completion of a project as stated in the bid.
9.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.
9.2.10 Product or parts inventory capability as it relates to a particular bid.
9.2.11 Results of product/equipment resting.
9.2.12 The warranty - Terms and Conditions.
9.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory manner.
9.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of
fulfilling proper liaison service with mechanical trades.
9.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.
9.2.16 A record of amicable relations with labor.
9.2.17 An adequate supply of construction equipment in good operating condition.
10.0 ALTERNATES
10.1 If alternates are listed on the Bid Schedule it is the intent of the City, if the City accepts any Alternates, to accept
them in the order in which they are listed in the bid form.
10.2 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted.
11.0 AWARD
11.1 The Purchasing Division will make award to one bidder for the total job.
12.0 REJECTION
12.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the
preparation of a bid, or to procure or contract for the articles of goods or service.
12.2 The City reserves the right to accept or reject any or all bids for just cause, as permitted by La R.S. 38:2214
(B), received as a result of this request.
12.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion time
indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance of the
BID SPECIFICATION.
13.0 REJECTION OF LOWEST BID
13.1 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the lowest
bidder, if in the best interest of the City of Shreveport.
14.0 DISQUALIFICATION REVIEW BOARD (La R.S. 38:2212 J-1 & 2/ City of Shreveport Code of Ordinances Sec. 26-
265).
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
14.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. Eq., and/or
debarment based upon Sec. 26-265, the contractor may submit a written appeal to the Purchasing Agent for review
by the City's Disqualification Review Board.
14.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request
either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.
14.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.
14.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City engineer, Purchasing Agent,
and the Director of Using Department.
14.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent information
has been considered.
14.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment
of liquidated damages.
15.0 NOTICE TO PROCEED
15.1 The work is to commence within then (10) days from the date of Notice to Proceed.
16.0 MUTCD
16.1 Successful bidder will be in compliance with the Manual on Traffic Control Devices (MUTCD).
17.0 CIVIL RIGHTS ACT
17.1 During the performance of the contract, the Contractor will comply with Title VI and Title VII of the Civil Rights Act
of 1964 (as applicable) in regard to nondiscrimination and equal employment opportunity.
17.2 The major emphasis of this Act is as follows and is in accordance with Appendix "A" of the Specifications.
18.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS
18.1 Successful bidder will be furnished with the original and one copy of the signed contract, with the original to be
forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the clerk of
Court. Each change order to a contract which adds an amount of ten percent or more of the original contract
amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to
an amount of twenty percent or more of the original contract amount and which additional amount is at
least $10,000 must be recorded at the Parish Court House.
19.0 ACCEPTANCE
19.1 The work shall not be finally accepted by the City until the entire project has been completed to the satisfaction of
the Project Manager.
20.0 PUBLIC CONTRACT AFFIDAVIT
20.1 Successful bidder shall file an affidavit attesting that the public contract was not secured through employment or
payment of a solicitor as required by La RS Statutes 38:2244, in accordance with Appendix B of the enclosed
contract.
21.0 PARTIAL PAYMENTS
21.1 Payments will be made to the successful bidder as follows:
21.1.1 On or before the 30th of each month an invoice listing in detail the amount of each item of construction complete in
place and the amount of work performed will be furnished to the Project Manager.
21.1.2 The Project Manager will make written estimate of the items complete in place and the amount of work performed
in accordance with the contract during the current period of time between estimates.
21.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent of the
whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent of the whole on
projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the City until after the completion
of the entire contract in an acceptable manner, and the balance of the sum equivalent to ninety (90%) percent/ninety-
five (95%) percent of the whole, shall be certified by the Project Manager for payment. Estimates will be made
monthly. La RS 38:2248 (A).
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
21.1.4 All public works contracts shall contain a clause stating that any punch list generated during a construction project
shall include the cost estimates for the particular items of work the design professional has developed based on the
mobilization, labor, material, and equipment costs of correcting each punch list item. The design professional shall
retain his working papers used to determine the punch list items cost estimates should the matter be disputed later.
The contracting agency shall not withhold from payment more than the value of the punch list. Punch list items
completed shall be paid upon the expiration of the forty-five-day lien period. The provisions of this Section shall not
be subject to waiver, nor shall these provisions apply to the Department of Transportation and Development La RS
38:2248 (B).
21.1.5 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).
21.2 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to
correction in the estimate rendered following discovery of an error in any previous estimates.
22.0 FINAL PAYMENT will be made as follows:
22.1 At the completion of the project, the Contractor shall notify the Project Manager that all work required by the terms
of his contract for this project has been completed.
22.2 The Project Manager shall then make a thorough examination of the work. If the work is found to comply with
requirements of all contract documents, the Project Manager shall issue a certificate stating the work has been
completed.
22.3 Then upon completion of the statutory 45-day lien period the Contractor shall furnish a certificate from the Parish
Clerk of Court stating that no liens have been filed against this project.
22.4 The City will then pay the Contractor the total sum remaining due, including all retainage, based on quantities as
verified by the Project Manager.
22.5 Should any defective work or material be discovered, or should a reasonable doubt arise as to the integrity of any
part of the work completed prior to the final acceptance and final payment, there will be deducted from the first
estimate rendered after the discovery of such work an amount equal in value to the defective or questioned work,
and this work will not be included in a subsequent estimate until the defects have been remedied or the causes for
doubt removed.
23.0 PAYMENT WITHHELD
23.1 The City may withhold or, on account of subsequently discovered evidence, nullify the whole or part of any estimate
for payment to such an extent as may be necessary to protect the City from loss on account of:
23.1.1 Failure of the contractor to remedy defective work.
23.1.2 Claim filed or reasonable evidence indicating probable filing of claims.
23.1.3 Failure of the contractor to make payments properly to subcontractors or for equipment, material, or labor.
23.1.4 When the above grounds are removed, payment shall be made for amounts withheld because of them.
24.0 Overtime
24.1 In addition to the contractor's responsibility to pay all construction inspectors overtime on weekends and holidays
worked, any contractor who begins work on a City project after twelve noon (12:00 p.m.) on a regular weekday, and
then continues to work after 5:00 p.m. on said regular weekday, may be charged overtime for all hours and half-
hours after 5:00 p.m. in which the City furnished a construction inspector to said contractor.
25.0 Monthly Meeting
25.1 The contractor shall meet at least once a month with the City's Project Manager and various City representatives.
25.2 The main purpose of these meetings is to effect coordination, cooperation, and assistance in every practical way to
the end of maintaining progress of the project on schedule and completing the project within the contract time.
25.3 At these monthly meetings, the following items, among other are discussed: general progress of the work causes
of any delays and methods of correcting them, contractors' monthly estimates, problems which have arisen,
potential problems, actual or anticipated change orders and deviations from contract documents.
25.4 Regular meeting dates and times may be established for these monthly meetings, when the contractor has more
than one City contract, subject to the joint agreement between the City and the contractor.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
25.5 Contracts during the two-year maintenance period which follows final acceptance may be included at the discretion
of the City.
25.6 The City's Project Manager shall notify the contractor at least two (2) working days in advance of any change to the
regular meeting date and time.
25.7 A telephone notification is sufficient.
25.8 A general summary of the items which were discussed and reviewed shall be prepared by the City's Project
Manager, who shall mail a copy of said summary to the contractor within seven (7) calendar days after the meeting
date.
26.0 SAFETY
26.1 Successful bidder will be in compliance with the Safety and Health Regulations for Construction as set forth in the
United States Department of Labor, Bureau of Standards.
26.2 The contractor agrees that the prevention of accidents to workmen engaged in the work under this agreement and
to members of the public is a responsibility of the contractor.
26.3 The contractor agrees to comply with the Occupational Safety and Health Act of 1970 and all other laws, regulations,
and codes concerning safety, as shall be applicable to the work established by the City of Shreveport during the
progress of the work.
26.4 When so ordered by a City representative, the contractor agrees to stop any part of the work which the City
representative deems unsafe until corrective measures are taken, and the contractor further agrees to make no
claim for damages growing out of such stoppages.
26.5 Should the contractor neglect to adopt such corrective measures, the City may perform them and deduct the cost
thereof from any payment due, or to become due, to the contractor.
26.6 Failure on the part of the City representative to stop unsafe practices shall in no way relieve the contractor of his/her
responsibilities for the safety of employees or the public.
26.7 The City of Shreveport Loss Prevention Office shall conduct No-Notice safety inspections as deemed necessary.
26.8 The contractor is responsible for protecting his/her employees from all hazardous chemicals known to be present,
including those brought on site by the contractors.
26.9 Contractors who bring hazardous chemicals on site shall provide the Loss Prevention Office with a list of these
chemicals, to include a copy of the material safety data sheet.
27.0 LICENSES, PERMITS, INSURANCE, AND TAXES
27.1 All costs for required licenses, permits, insurance, and taxes shall be borne by the bidder.
28.0 EXAMINATION OF DRAWINGS AND SPECIFICATIONS
28.1 Each bidder shall carefully examine drawings and specifications, or other revisions thereto and thoroughly
familiarize himself with the detailed requirements and job site thereof, prior to submitting a bid.
28.2 If any bidder is in doubt as to the true meaning of any part of the drawings, specifications, or other documents; or if
any error, discrepancy, conflict, or omission is noted, the bidder should immediately contact the City's Project
Manager and request clarification.
29.0 INTERFERENCE
29.1 The Construction work must be carried on in such a manner, consistent with the practical conditions involved in the
erection of the new work, as to cause the least amount of interference and inconvenience to the occupants of nearby
or adjoining buildings or property.
29.2 When the Scope of Work includes work on or near any roads, the Contractor shall be responsible for maintaining
these roads in a manner that will allow passage of the resident owners to and from their homes and/or places of
business, especially during rainy weather.
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CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS FOR CONSTRUCTION CONTINUED
30.0 LIQUIDATED DAMAGES
30.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time
specified for the completion of the work required by the contract, the sum specified below will be deducted from any
money due the Contractor not as a penalty but as liquidated damages.
30.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the
provisions.
30.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will in
no way operate as a waiver on the part of the City of any of its rights under the contract.
30.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for safe
and convenient use by the traveling public.
30.5 Based on the amount of the original contract, the following charges per contract day will be made for each such day
after expiration of the contract time or extended contract time.
30.6 When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar days
shall be used. When the contract time is on a working day basis, the schedule for working days shall be used.
ORIGNAL CONTRACT AMOUNT DAILY CHARGE
From More Than To and Including Calendar or Fixed Day or Working Day
$0 $25,000 $80 $195
25,000 50,000 210 345
50,000 100,000 240 400
100,000 500,000 270 510
500,000 1,000,000 330 595
1,000,000 2,000,000 400 695
2,000,000 ---------------- 600 825
30.7 The amount of liquidated damages will be deducted from any money due the Contractor under this contract, and
the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the Contractor.
31.0 WORKMANSHIP
31.1 Workmanship shall be first quality in every respect. All measures necessary to ensure a first-class job shall be
taken.
32.0 PROTECTION OF ADJACENT WORK
32.1 Protect work and adjacent work at all times with suitable covering or by other approved methods.
32.2 All damage to work in place caused by Contractor shall be repaired and restored to original good and acceptable
condition, using same quality and kinds of materials as required matching and finishing with adjacent work.
33.0 CLEAN UP
33.1 The Contractor shall keep the construction site clean and free from an accumulation of debris or building materials
during the construction.
33.2 At the completion of the work, the entire facility and premises shall be left clean.
33.3 The Contractor shall remove from the premises all accumulations of trash and other materials which are not to be
used in the construction, on a daily basis.
34.0 ARBITRATION
34.1 Under no circumstances and with no exceptions will the Purchasing Division act as arbitrator between the General
Contractor and any subcontractor.
35.0 TIME LIMIT
35.1 It is hereby understood by the parties hereto that time is of the essence in this contract and that great energy and
diligence shall characterize all operations carried on under this agreement.
35.2 The preparation of any work away from the building shall be done at the earliest possible time, and every precaution
shall be taken in advance to avoid delays.
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