IFB/GS/DPR/2605-1260215/Urban Tree Infrastructure and Planting

INVITATION FOR BIDS
(Multi-Step Competitive Sealed Bidding)
IFB/GS/DPR/2605-1260215/Urban Tree
Infrastructure and Planting
Doug Voss
Interim Commissioner
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Department of Parks and Recreation
Chandra Houston
Chief Procurement Officer
Department of Procurement
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Table of Contents
1Requirements................................................................................................................................................................4
1.0.1Section1.SolicitationRequirements.................................................................................................................4
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1 Requirements
*Response is required
0.1Section 1. Solicitation Requirements
1.
Pursuant to Section 2-1188((I) and other relevant sections of the Procurement and Real Estate Code of the City of
Atlanta Code of Ordinances ("City Code"), the City of Atlanta ("City") issues this Multi-Step Competitive Sealed Bid
seeking qualified and experienced Offerors (as defined below) to construct modular suspended pavement
systems for the purpose of expanding canopy cover in adverse growing sites such as the downtown Atlanta
area. on behalf of the Department of Parks and Recreation ("DPR").
About this Solicitation
This solicitation process involves two phases:
* Phase I - Statement of Qualifications (SOQ): focuses on qualifications and technical capability.
* Phase II - Invitation for Bid (IFB): focuses on pricing and responsiveness.
Multiple Award(s) may be made in the discretion of the City.
Standard Definitions
Please note that the following key terms are used in this solicitation:
* Award: An award is made when legislation authorizing the award of the contract has been adopted by
the council and approved by the Mayor, provided, however, that the contract will not become binding
upon the City and the City will incur no liability under it until it has been duly executed by the contractor,
returned to the City with all required submittals, including insurance and bonding, if applicable, executed
by the Mayor, attested to by the municipal clerk, approved by the City attorney as to form and delivered
to the contractor.
* Bid Security: A Bid Security shall be a bond provided by a surety company authorized to do business
in the state by the Georgia Insurance Commissioner or the equivalent in cash, cashier's check or certified
check.
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* Contract: A Contract means all types of city agreements, including purchase orders, regardless of
what they may be called, for the procurement or disposal of supplies, services, construction, professional
or consultant services and for the transfer of interests in real property.
* Contractor: Any person having a contract with the City.
* Discussions: An exchange of information or other means of negotiation during which the offeror and
the city may alter or otherwise change the conditions, terms and price of the proposed contract.
Discussions may be conducted in connection with competitive sealed proposals, sole source and
emergency procurement. Discussions are not permissible in competitive sealed bidding, except to the
extent permissible in the first phase of multi-step sealed bidding, when all competitive bids exceed
available funds but the responsive bid does not exceed such funds by more than five percent; or as
otherwise permitted by applicable law.
* Offeror: Any firm that has submitted a bid or proposal in response to the particular solicitation in
question.
Phase I - Statement of Qualifications
Phase I of this solicitation evaluates Offerors' qualifications, experience, and responsiveness without
considering pricing. Offerors must submit comprehensive documentation, including qualification narratives,
financial capability attestations, references, and compliance acknowledgments. Successful Offerors are
shortlisted for the next phase based on their technical expertise, capacity, and qualifications.
Phase II - Invitation for Bid(s)
In Phase II, shortlisted Offerors are required to submit pricing and meet all IFB requirements. This phase also
includes compliance with the Office of Contract Compliance (OCC) goals. Evaluation is based on
responsiveness and pricing, and only Offerors meeting all requirements are eligible for Award consideration.
*2.
Project Information
Project Background
The City of Atlanta ("the City"), on behalf of the Department of Parks & Recreation ("DPR"), is soliciting bids
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from qualified firms to construct modular suspended pavement systems for the purpose of expanding canopy cover
in adverse growing sites such as the downtown Atlanta area. Winning bidder ("Service Provider") is responsible
for planning, constructing and planting new trees in the modular suspended pavement systems, as well as
maintaining them in accordance with all standards outlined below for a period of 2 years after project completion.
Project Scope
PLEASE SEE ATTACHED STATEMENT OF WORK AND PSC VIDEO
Attachments:
File Name or URL Type Description
PSC Video File PSC Video
Scope of Work File Scope of Work
Select one of the following:
a. I have reviewed the attached Project Information
*3.
Project Contract
i. Pro Forma of City's Contract. If the City makes an Award under this
solicitation, it will prepare and forward a Contract for execution. The Contract will include terms
and conditions substantially in the form attached as Contract Terms in Oracle Cloud Application.
ii. Exceptions to the City's Terms and Conditions. Execution of the City's
Contract within five (5) business days after notification of Eligibility for Award is required. The
City does not intend to modify its standard terms, which are mandated by law and align with
City practices. Any proposed revisions must be submitted in writing with the Offeror's response
and clearly labeled "PROPOSED EXCEPTIONS TO CITY'S TERMS AND CONDITIONS." If
no exceptions are submitted, the Offeror will be deemed to accept all terms. Significant
exceptions may render the Offeror ineligible for Award.
iii. Additions to the City's Terms and Conditions. If the Project Scope
involves technology services, the City may accept reasonable product-specific terms (e.g.,
EULA) that do not conflict with City terms. Offerors must submit these terms with their
response, clearly labeled "POTENTIAL ADDITIONAL TECHNOLOGY PRODUCT-
SPECIFIC TERMS AND CONDITIONS FOR USE."
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If, in the City's sole discretion, Discussions are necessary to determine responsiveness, the
Department of Law will initiate them. Discussions will be limited to the product-specific terms
and will not alter the City's standard Contract language. The Discussion period will not exceed
five (5) business days from initial contact. Failure to reach agreement within this timeframe may
render the Offeror ineligible for Award.
iv. Expansion and Extension of Rights. The City of Atlanta reserves the
right, at its sole discretion and without the need for a formal amendment to this Scope
of Work, to increase or modify the size, scale, volume, type, or quantity of goods or
services required under this solicitation. This includes but is not limited to the extension
of existing goods or services to additional City departments or using agencies. Any
such increase or expansion shall be made with the expectation that the City will receive
improved pricing or other favorable terms as a result of increased volume or
consolidated procurement.
PLEASE SEE ATTACHED PROJECT CONTRACT
Attachments:
File Name or URL Type Description
Template Contract - File Template Contract - 1260215
1260215
Select one of the following:
a. I have reviewed the attached Project Contract
*4.
Standards for Prequalification in Phase I
i. Statement of Qualifications.Offerors must submit a comprehensive Statement of Qualifications that
clearly demonstrates their technical expertise, organizational capacity, relevant experience, and ability to
meet all requirements outlined in this solicitation. Submissions must include all requested documentation,
narrative responses, certifications, and supporting materials necessary for the City to assess the Offerors
qualifications as outlined below:
Firm Experience and Technical Capability
* Minimum Qualification Requirement -
* * Demonstrated experience managing installation
* of new tree planting infrastructure in dense
urban environments
* Minimum of 5 years of experience managing
new ball & burlap tree planting
Possession of a valid General
*
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Contractor license
* Minimum of 5 years of experience managing
maintenance of newly planted trees, including
watering, mulching, staking and pruning
* Demonstrated experience with installation of
modular suspended pavement systems
* Demonstrated experience with demolition and
excavation services
* Demonstrated experience obtaining permits
and performing work within rights-of-way
Response attachments are required.
*5.
Ability to Meet Schedule and Deliver Services on Time
* Minimum Qualification Requirement -
* * Proven history of meeting reporting deadlines (weekly,
monthly, etc.)
Response attachments are required.
*6.
Company Background and Management Capacity
* Minimum Qualification Requirement -
* * Qualified project manager with 3 or more years of
experience on relevant projects
* Organizational structure supporting operations relevant to
the project
* Staffing plan demonstrating ability to meet project
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requirements
* Ability to manage subcontractors to achieve project goals
Hint: Please provide details in narrative space and upload evidence that demonstrate providing services or supplies
similar in scope and complexity.
Response attachments are required.
*7.
Past Performance on Similar Contracts
* Minimum Qualification Requirement -
* * At least 3 similar projects within past 5 years,
demonstrating that new tree planting infrastructure was
installed, new trees were planted in that infrastructure, the
infrastructure functioned properly according to product
and/or design specifications, and that the trees were
successfully maintained and kept in good health
* No significant contract failures or terminations for cause
Hint: Please provide details in narrative space and upload evidence that demonstrate satisfactory performance on
prior projects of similar scope and complexity.
Response attachments are required.
*8.
References from Prior Projects
* Each Offeror is required to provide the information below for at least three (3)
* references from prior projects of similar scope and complexity to this project.
Offerors that qualify as a Newly Established Business and do not have prior
project references must submit a formal statement on company letterhead
confirming this.
Please provide references by using the below criteria.
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* Project (Name and brief description):
* Project Budget:
* Contact Person for Reference:
* Contact Person Title:
* Contact Phone/Ext:
* Contact Email:
* Was your firm performance satisfactory (Yes/No)
* Did your firm's stay within budget? (Yes/No)
* Did your firm follow the scope and bid requirements (Yes/No)
* Were deliverables provided as agreed? (Yes/No)
* Additional Details:
Select all that apply:
a. Newly Established Business - please attach formal statement on company letterhead. (Response attachments are
required)
b. Established Business - please attach all three (3) references. (Response attachments are required)
*9.
ii. Indication of Insurability. Offerors are not required to submit certificates of insurance in Phase I.
Instead, Offerors must upload a signed and dated letter from their insurance broker confirming the
qualification for, and the financial capacity to obtain the required insurance coverages provided.
APPENDIX B
INSURANCE REQUIREMENTS
Urban Tree Infrastructure & Planting
A.Preamble
The following requirements apply to all work under the agreement. Compliance is
required by all Contractors/Consultants. To the extent permitted by applicable law, the
City of Atlanta ("City") reserves the right to adjust or waive any insurance or
bonding requirements contained in this Appendix B and applicable to the
agreement.
1.Evidence of Insurance Required Before Work Begins
No work under the agreement may be commenced until all insurance and
bonding requirements contained in this Appendix B, or required by
applicable law, have been complied with and evidence of such compliance
satisfactory to City as to form and content has been filed with City.
Contractor/Consultant must provide City with a Certificate of Insurance that
clearly and unconditionally indicates that Contractor/Consultant has complied
with all insurance and bonding requirements set forth in this Appendix B and
applicable to the agreement. If the Contractor/Consultant is a joint venture, the
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