2026-012 IFB Gordon Field Turf Replacement

FORMAL BID
2026-012
KITSAP COUNTY PUBLIC WORKS DEPARTMENT,
CAPITAL FACILITIES DIVISION
FOR
GORDON FIELD SYNTHETIC TURF REPLACEMENT
RESPONSE DEADLINE:
WEDNESDAY APRIL 8 AT 2:00 P.M.

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TABLE OF CONTENTS
GENERAL
Engineer's Certification .......................................................................................................................... i
Invitation to Bid ..................................................................................................................................... 1
BID PROCEDURES AND CONDITIONS ................................................................................................. xx
Bid Proposal ........................................................................................................................................ xx
Bid Schedule ................................................................................................................................. xx
Bid Bond .............................................................................................................................................. xx
Subcontractors List .............................................................................................................................. xx
Bidder Information ............................................................................................................................... xx
Bidder Responsibility Checklist ..................................................................................................... xx
Subcontractor Responsibility Checklist ......................................................................................... xx
Project References ........................................................................................................................ xx
Non-Collusion Affidavit ........................................................................................................................ xx
Certification of Compliance with Wage Payment Statutes .................................................................. xx
Bidder's Checklist ................................................................................................................................ xx
CONTRACT REQUIREMENTS ................................................................................................................ xx
Capital Projects Contract Agreement .................................................................................................. xx
Public Works Payment Bond ............................................................................................................... xx
Performance Bond ............................................................................................................................... xx
APPENDICES
DRAWINGS/PLANS
2011 Gordon Field Synthetic Turf - Phase 1
2026 Gordon Field #1 Line Layout Sketch
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INVITATION TO BID
FORMAL BID 2026-013
KITSAP COUNTY PUBLIC WORKS CAPITAL FACILITIES DIVISION
Gordon Field Synthetic Turf Replacement
BID SUBMISSION DATE & TIME Wednesday April 8, 2026 @ 2:00 PM
SUBMISSION VIA USPS DELIVERY:
Kitsap County Purchasing Office
Attn: Glen McNeill, Purchasing Agent
614 Division Street MS-7
Port Orchard, Washington 98366
SUBMISSION VIA COURIER OR HAND DELIVERY:
Kitsap County Administration Building
Purchasing Office, 4th Floor
Attn: Glen McNeill, Purchasing Agent
619 Division Street
Port Orchard, Washington 98366
BID OPENING TIME & LOCATION Wednesday April 8, 2026 @ 2:00 PM
Kitsap County Administration Building
Commissioners Chambers, 3rd Floor
619 Division Street
Port Orchard, Washington 98366
MANDATORY SITE VISIT Wednesday March 25, 2026 @ 10 AM
SITE VISIT MEETING LOCATION:
Gordon Field #1
1400 NW Fairgrounds RD
Bremerton WA 98311
PROJECT WORK SITE:
Kitsap County
Parks Department / Eagles Nest
1195 NW Fairgrounds RD
Bremerton WA 98311
ENGINEERS' ESTIMATE: $650,000
WRITTEN QUESTIONS DUE: Wednesday April 1 @ 12 ;00 PM
Email only to Purchasing Agent below
PURCHASING AGENT: Glen McNeill, Purchasing Agent
Phone: (360) 337-4789
Email: purchasing@kitsap.gov
Website: www.kitsapgov.com/das/Pages/Online-Bids.aspx
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The Kitsap County Board of Commissioners will receive sealed bids for the Gordon Field
Synthetic Turf Replacement by the time and date indicated above. Bids received before the
deadline will be publicly opened and read aloud at the location described above. Instructions for
the delivery of bids are contained in this Invitation to Bid for the Project. Prospective Bidders are
hereby notified that they are solely responsible for ensuring timely delivery of their bid to the Kitsap
County Purchasing Office on or before the bid submission date and time indicated above.
The principal items or elements of construction include:
Remove existing synthetic turf and infill. Replace with synthetic turf that does not require
infill. Provide turf covers for storm drainage structures and soccer goal anchors. Provide
portable soccer goals and associated anchors.
INSTRUCTIONS:
SITE VISIT. A mandatory pre-bid site visit will be held at the location described above. The
purpose of this site visit is to familiarize bidders with the environment in which the services under
this solicitation will be provided. This will be the only tour of the site and facilities.
Oral statements or instructions made during the site visit will not constitute an amendment to this
solicitation. Any doubt as to the requirements of this solicitation or any apparent omission or
discrepancy must be submitted in writing via email to the Purchasing Agent.
Attendance at the site visit should be prearranged with the Purchasing Agent and is limited to a
maximum of two (2) representatives from each bid team. Personal protective equipment (PPE),
including hard hats, safety vests, and closed-toe shoes, must be worn by all attendees. Those
attending should provide their own PPE for the site visit. Attendees planning to attend shall email
the full name of attendees to the Purchasing Agent a minimum 48-hours in advance.
COMMUNICATION. All communication concerning this solicitation, including but not limited to
questions about the bid process, the contract terms and conditions, how to obtain copies of the
bid documents, and/or questions resulting from attendance at the pre-bid site visit, must be
directed via email only to Kitsap County's Purchasing Agent at purchasing@kitsap.gov. Questions
will be accepted until August 19 / 4:30 PM. All correspondence related to this solicitation should
refer to the solicitation number and page. Bidders are responsible for asking any questions they
may have; failure to do so will not relieve the Bidders of any responsibilities under this solicitation
or any subsequent contract. Bidders may only rely on written answers issued by the Purchasing
Agent. Substantive questions and answers will be posted as addenda on the Kitsap County
website. It is the responsibility of the bidder to assure that they received responses to questions
if any are issued. Oral communications are unofficial and nonbinding on the County. Questions
to or communications with other Kitsap County staff may disqualify bidders from the evaluation
process. Bid documents may be found on the Kitsap County Website
www.kitsapgov.com/das/Pages/Online-Bids.aspx.
ADDENDA. The County will issue a written addendum if it changes, revises, deletes, clarifies,
increases, or otherwise modifies the solicitation. All addenda and appendices will be published
on the Kitsap County website. It is the bidder's responsibility to check for addenda and
appendices. Bidders shall acknowledge receipt of all addenda and complete and submit all
solicitation appendices with the offer. Bidders that do not comply with this section may be rejected
as non-responsive.
SUBMISSION. Each bid proposal shall be submitted in hard copy format, completely sealed in a
separate envelope, properly addressed as stated above, with the name and address of the bidder
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and the name of the project and solicitation number plainly written on the outside of the envelope.
One (1) paper copies of the bid proposal must be provided.
All bids shall be accompanied by:
* County Bid Proposal - as published in Invitation to Bid
* Signed acknowledgment of receipt of all addenda
* Surety company Bid Bond on an approved form, certified check, or cashier's check
payable to Kitsap County in an amount not less than five percent (5%) of the Bid
Proposal
* Subcontractor's List
* Bidder Information
Bidder Responsibility Checklist
o
Subcontractor Responsibility Checklist
o
Project References
o
* Non-Collusion Affidavit
* Certification of Compliance with Wage Payment Statutes
All of the above items must be complete in all respects, including signatures (notarized where
required). Kitsap County reserves the right to award the bid in a manner and on a basis which will
best serve the County, taking into consideration the Bidder Responsibility Statement included with
the bids, the requirements of the Project Specifications herein, and the Contract Documents, and
applicable procurement law.
WAIVERS AND REJECTION. Kitsap County reserves the right to reject any and all bids and to
waive informalities or irregularities. Bids received after the time set for submission of bids will not
be considered. The County in its sole discretion also retains the absolute right without penalty to
withdraw and/or amend all or any portion of this solicitation at any time, for any reason and no
reason, up to contract execution. If there is any conflict between amendments, or between an
amendment and the solicitation documents, whichever document was issued last in time shall
control. The County may at any time reject all or part of any offer as non-responsive for any of the
following reasons: 1) late or incomplete offer; 2) noncompliance with any part of the solicitation;
3) inaccurate, misleading, exaggerated, or false information; or 4) failure to respond to every
solicitation item or to provide all information requested.
Bids are likely to be rejected if the lowest, responsible, responsive Bid received exceeds
the Engineer's estimate by an unreasonable amount.
WITHDRAWAL OF BID. Bidders may modify or withdraw a submitted bid prior to the due date
and time. A request to modify or withdraw must be in writing, signed by an authorized
representative of the bidder, and submitted to the Purchasing Agent. Faxed withdrawals will NOT
be accepted. A withdrawn bid may be resubmitted prior to the offer due date and time. Negligence
in preparing a bid confers no right of withdrawal or modification after the due date and time.
BOND FORFEIT. Should the successful bidder fail to enter into a contract with the County in
accordance with the Bid and furnish all documents and bonds required within the time frames
stated in the specifications, the bid proposal deposit or bond shall be forfeited to Kitsap County.
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MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE PARTICIPATION. Pursuant to
RCW 39.19, it is the policy of Kitsap County to foster an environment that encourages economic
growth and diversification, business development and retention, increases competition and
reduces unemployment. In support of that policy, Kitsap County reaffirms its commitment to
maximize opportunities in public contracting for all contractors including minority and women
owned business enterprises. Bidders are encouraged to utilize qualified, local businesses in
Kitsap County and Washington State where cost effectiveness is deemed competitive. In addition,
bidders are encouraged to subcontract with firms certified by the Washington State Office of
Minority and Women's Business Enterprises (MWBE).
LIABILITY FOR ERRORS. While the County has used considerable efforts to ensure the
information in the solicitation is accurate, the County does not guarantee or warrant the
information to be accurate nor is it necessarily comprehensive or exhaustive. Nothing in this
solicitation is intended to relieve the bidder from forming their own opinions and conclusions with
respect to the matters addressed in the solicitation.
PREPARATION COSTS. The County is not liable for any costs incurred by the bidder in
preparing, evaluating, submitting, developing, demonstrating, presenting, negotiating, or
providing a response, and/or samples for this solicitation. All such activities are done at the
bidder's own expense. Bids submitted for consideration should be prepared simply and
economically, providing adequate information in a straightforward and concise manner.
ACCEPTANCE IS NOT BINDING. Acceptance of an offer does not bind the County until the offer
is approved by the appropriate County level of authority and a contract is executed by both parties.
BRAND NAMES AND EQUIVALENTS. References to manufacturers, trade names, brand names
or catalog numbers in the solicitation are intended to be descriptive, not restrictive, unless
otherwise stated, and are intended to indicate the level of quality, design, or performance desired.
Any offer which proposes equal or greater quality, design or performance may be considered.
Offers based on equivalent products must clearly describe the alternate offered and indicate how
it differs from the product specified; and, include complete and sufficient descriptive literature
and/or specifications to enable a full and fair determination as to whether the proposed alternate
will be equal to or better than the product named in the solicitation. The County has the sole
authority to accept or reject any like item and may require the bidder to provide additional
information and/or samples. If the bidder does not specify otherwise, it is understood that the
referenced brand will be supplied.
SPECIFICATIONS. The apparent silence of the Specification as to any detail shall be regarded
as meaning that only the best commercial practice is to prevail and that only material and
workmanship of the finest quality are to be used. All interpretations of the specifications shall be
made based on this statement.
DESCRIPTIVE LITERATURE. All bids shall include complete manufacturer's descriptive
literature regarding the equipment, goods and/or services proposed to be furnished. Literature
shall be sufficient in detail to allow full and fair evaluation of the offer submitted. Failure to include
this information may result in the bid being rejected.
CONFLICT OF INTEREST. Bidders shall disclose whether the bidder is an immediate family
member of or engaged in any business enterprise with a County employee, or elected or
appointed official with authority to award the solicitation. Such disclosure shall be identified in
writing in the bid proposal.
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GRATUITIES AND KICKBACKS. The bidder and any employee or agent thereof is prohibited
from soliciting, accepting, offering, or giving, or agreeing to solicit, accept, offer, or give, any
gratuity, service, or reward, including an offer of employment, with the purpose of or in a manner
that would influence any decision, approval, disapproval, recommendation, or preparation of any
part of a program requirement or purchase request, to influence the content of any specification
or procurement standard, or to influence any investigation, audit, proceeding or application,
request for ruling, determination on a claim or controversy, or other matter related to or associated
with this solicitation.
NOTICE. Washington law imposes civil and criminal penalties for violation of purchasing
guidelines, bribes, gratuities, and kickbacks.
REFERENCE CHECKS. The County may conduct reference checks to verify the bidder's past
performance. Reference checks indicating poor or failed performance may be cause for rejection.
Failure to provide requested reference contact information may result in the bid being non-
responsive. The County reserves the right to obtain reference checks, other than those provided
by the bidder, relevant to the services to be provided and the prospective working relationship
between the County and the bidder.
PERSONNEL. It is essential the bidder provide adequate experienced personnel, capable of and
devoted to the successful accomplishment of the work to be performed in this solicitation. The
bidder agrees that those persons identified in their submittal shall not be removed or replaced
without a written request to and approval from the County.
PROTESTS. Protests of this solicitation must follow RCW 39.04.105.
BIDDERS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION AND
TO REVIEW AND UNDERSTAND THE CONDITIONS, REQUIREMENTS, AND
CONTRACTOR RESPONSIBILITIES OUTLINED IN THIS INVITATION TO BID.
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