IFB for Garden Estates Kitchen Cabinets and Counter Top Replacement

INVITATION FOR BIDS (IFB) NO. DCH-C307895-26
GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP
REMOVAL & REPLACEMENT PROJECT
Housing Authority of the County of DeKalb
Issued May 12, 2026

INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
Table of Contents
Invitation For Bid ........................ .................................................. 03
1.0 Housing Authority Reservation Rights................................................ 04
2.0 Project Overview .......................................................................... 06
3.0 Bid Format ................................................................................. 08
3.0.1 Bid Tab Submittal ............... ................................................ 08
3.18 Required Tabs & Forms Table ............................................... 16
4.0 Bid Evaluation ............................................................................. 16
5.0 Contract Award ........................................................................... 18
6.0 Prompt Action by Successful Bidders ............................................... 20
7.0 Additional Considerations............................................................... 23
8.0 Recap of Attachments ................................................................... 24
Bid Form Attachment A
Scope of Work Attachment B
Bid Bond Form Attachment C
Section 3 Requirement Optional Attachment D
Profile of Firm Form Attachment E
Non-Collusive Affidavit Form Attachment F
Hold Harmless Form Attachment G
Non-Segregated Facilities Form Attachment H
Equal Employment Opportunity Certificate Form Attachment I
Davis Bacon Wage Rate Determination Attachment J
5369 & 5369A Forms Attachment K
5370EZ Form Attachment L
50071 Attachment M
Certificate of Payments to Influence Federal Transactions
Drawing (Lowes Design Layout) Attachment N
Sample Contract Document Attachment O
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
HACD CONTACT PERSON: Randy Bourdages
rbourdages@dekcohousing.com
815-758-2692 ext. 122 ............(Office)
815-739-0010 ........................(Cell)
HOW TO OBTAIN THE IFB DOCUMENTS: 1. Access http://www.dekcohouisng.com
2. Select the "Vendors/Contractors" Page
3. Scroll down and download IFB NO. DCH-
C307895-26 GARDEN ESTATE KITCHEN
CABINETS COUNTERTOP REMOVAL &
REPLACEMENT PROJECT
4. Download and save the IFB to your computer.
IFB RELEASE DATE: Tuesday, May 12, 2026
PRE-BID CONFERENCE: (JOB WALK) By Appointment Only. Call Randy Bourdages at 815-
758-2692 ext. 122.
NOTE: JOB WALK ATTENDANCE IS NOT
MANDATORY BUT HIGHLY ENCOURAGED.
PLANS WILL NOT BE PROVIDED FOR THIS
PROJECT, EACH POTENTINAL BIDDER MUST
TAKE THEIR OWN MEASUREMENTS.
Prospective bidders should attend the pre-bid
conference (job walk). The purpose is to consider
prospective bidders' questions and concerns on
the proposed project(s).
DEADLINE FOR SUBMITTING QUESTIONS / Thursday, June 11, 2026
REQUEST FOR INTERPRETATIONS: (RFI's)
BID SUBMITTAL DEADLINE - BID OPENING: Wednesday, June 17, 2026 @ @2:30 pm
310 N 6th Street
DeKalb IL 60115
Bids shall be submitted to the Housing Authority of
DeKalb County. (HACD), HACD Central Office is
located at 310 N 6th Street, DeKalb, IL 60115;
Attention: Randy Bourdages. Bids shall be promptly
opened in public at said address.
NOTE: HACD reserves the right to deviate Notices of any such decisions or modifications
from this timeline and/or modify the Scope of will be located at: http://www.dekcohouisng.com
Work at any time!
**This is a Davis-Bacon Wages Job** Wage Determination: IL20260065 1/30/2026 MOD 0
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
INVITATION FOR BIDS (IFB) NO. DCH-C30289-25
HOUSING AUTHORITY RESERVATION OF RIGHTS:
1.0 Right to Reject, Waive, or Terminate the IFB. HACD reserves the right to reject any or all
bids, to waive any informality in the IFB process, or to terminate the IFB process at any
time, in its sole and absolute discretion, if deemed by HACD to be in its best interests.
1.1 Right to Not Award. HACD reserves the right not to award a contract pursuant to this IFB.
1.2 Right to Terminate. HACD reserves the right to terminate a contract awarded pursuant to
this IFB, at any time for its convenience upon five (5) calendar day's written notice to the
successful bidder(s).
1.3 Right to Determine Time and Location. HACD reserves the right to determine the days,
hours, and locations that the successful bidder(s) shall provide the services called for in
this IFB.
1.4 Right to Determine Financial Responsibility and Viability. HACD reserves the right to
require of bidder information regarding financial responsibility and viability or such other
information as HACD determines is necessary to ascertain whether a bid is in fact the
lowest responsive and responsible bid submitted.
1.5 Right to Retain Bids. HACD reserves the right to retain all written bids submitted to HACD
in response to this IFB, and not permit withdrawal of same for a period of 60 calendar days
subsequent to the deadline for receiving said bids. HACD may permit the withdrawal of
bids when requested in writing by the bidder and such request is approved in writing by
HACD Contracting Officer (CO) in his/her sole and absolute discretion.
1.6 Right to Reject Any Bid. HACD reserves the right to reject and not consider any bid that
does not meet the requirements of this IFB, including but not necessarily limited to
incomplete bids and/or bids offering alternate or non-requested services.
1.7 No Obligation to Compensate. HACD shall have no obligation to compensate any bidder
for any costs incurred in responding to this IFB.
1.8 Right to Amend Prior to Award. HACD reserves the right to, prior to award, revise, change,
alter or amend any of the instructions, terms, conditions, and/or specifications identified
within the IFB documents issued, within any attachment or drawing, or within any addenda
issued. All addenda will be posted on the Housing Authority of the County of DeKalb 's
website at www.dekcohouisng.com Such changes that are issued before the bid
submission deadline shall be binding upon all prospective bidders. HACD reserves the
right to amend the contract any time prior to contract execution.
1.9 Right to Issue New Bids. In the event HACD rejects all bids submitted, HACD reserves the
right to re-advertise this IFB for new bids, to modify this IFB and re-advertise for new bids or
to proceed to have the work completed otherwise.
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
1.10 Right to Cancel Award. HACD reserves the right to, without any liability; cancel the award
of any bid(s) at any time before the execution of the contract documents by all parties.
1.11 Right to Revise Quantities. HACD reserves the right to reduce or increase estimated or
actual quantities in whatever amount necessary without prejudice or liability to HACD
under the following conditions:
1.11.1 Funding is not available.
1.11.2 Legal restrictions are placed upon the expenditure of monies for this category of
service or supplies; or,
1.11.3 HACD's requirements in good faith change after the award of the contract.
1.11.4 Right to Require Additional Information. HACD reserves the right to require
additional information from all prospective bidders to determine level of
responsibility. Such information shall be submitted in the form and time frame
required by HACD.
1.12 Right to Require Accurate Timesheets. HACD reserves the right to require the successful
bidder to keep accurate timesheets for all employees assigned to perform any project,
task, or assignment resulting from this IFB and any resulting contract.
1.13 Right to Contact. HACD reserves the right to contact any individuals, entities, or
organizations that have had a business relationship with the bidder regardless of their
inclusion in the reference section of the bid submittal.
1.14 Right to Seek Restitution. In the event any contract resulting from this IFB is prematurely
terminated due to nonperformance and/or withdrawal by the successful bidder, HACD
reserves the right to seek monetary restitution (to include but not limited to withholding of
monies owed) from the successful bidder to cover costs for interim services and/or cover
the difference of a higher cost (difference between the terminated successful bidder's rate
and new company's rate) beginning the date of successful bidder's termination through
the contract expiration date.
1.15 Right to Amend Prior to Contract Execution. HACD reserves the right to amend the
contract any time prior to contract execution.
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
2.0 PROJECT OVERVIEW: The Housing Authority of the County of DeKalb (HACD) is soliciting bids
from qualified, licensed, and bonded contractors to provide construction services for the Kitchen
Cabinets and Countertop Removal and Replacement project, which involves sixteen (16) units
located at 234 W Garden, 506 Leonard, 207 W Garden, and 427 Haish Blvd DeKalb, IL 60115. The
cabinets, countertop, sink, faucet, drainpipe, water lines, paint, and ductless range hood will be
provided by the owner. The Scope of Work and specifications can be found under Attachment B
on page 26. This property will have 4 different layouts.
2.1 Construction Planning: The units will be occupied by tenants during the demolition and
construction process. Construction planning and scheduling MUST take this into account.
HACD requires the successful bidder to have a complete construction plan schedule in place
before commencing work and to have that plan approved by the project manager or their
contracting officer at least ten (10) working days before the projected start date. The project
can start on or after Monday, August 24, 2025.
2.2 GENERAL SPECIFICATIONS OF THE PROJECT:
2.2.1 The work under this IFB shall be performed at Garden Estates, located at 234 W
Garden, 506 Leonard, 207 W Garden, and 427 Haish Blvd DeKalb, IL 60115, which
is located within the County of DeKalb, State of Illinois and shall include furnishing
all labor, equipment, tools, supplies, services, and incidentals, and performing all
work necessary for the
Kitchen Cabinets and Countertop Removal and Replacement Project in strict
conformance with this IFB, the Scope of Work, and all contract documents.
2.2.2 Refer to the complete Scope of Work and specifications sheet listed under Exhibit
B, attached hereto, and incorporated herein by this reference.
2.2.3 Measurements: The Prospective bidder will be provided with drawings that will
include measurements for this project.
2.2.4 Waste: The Successful bidder is to ensure proper dumping of all waste and
components from the site in an approved, legal landfill. The successful bidder
shall provide a cleared site free of all debris, contractor equipment, etc., off-site
daily. HACD refuse containers may be used for disposal of any waste material
from the new cabinets.
2.2.5 Barriers: Provide as required to prevent public entry to construction areas and to
protect existing facilities and adjacent properties from damage from construction
operations.
2.2.6 Noise Control: Conform to requirements of CAL-OSHA. Confine construction
activities which utilize equipment and power tools, or which produce similar levels
of noise, between 7:00 AM to 5:00 PM, Monday through Friday.
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
2.2.7 Dust Control: Provide positive methods and apply dust control materials to
minimize raising dust from construction operations and provide positive means to
prevent airborne dust from dispersing into the atmosphere.
2.3 Field Verification: Successful bidder is responsible to field verify existing conditions and
promptly notify the HACD if discrepancies in and omissions from the plans, specifications or
other contract documents are found in the field, including unforeseen conditions that may
affect the successful completion of the project and/or work. Contractors will have access to
the job site during the scheduled job walk.
2.4 Explanations and Interpretations to Prospective Bidders: Any prospective bidder desiring
an explanation or interpretation of the solicitation, specifications, drawings, etc., must
request it at least ten (10) calendar days before the scheduled time for bid opening.
Requests may be oral or written. Oral requests must be confirmed in writing. The only oral
clarifications that will be provided will be those clearly related to solicitation procedures, i.e.,
not substantive technical information. No other oral explanation or interpretation will be
provided. Any information given a prospective bidder concerning this solicitation will be
furnished promptly to all other prospective bidders as a written amendment to the
solicitation, if that information is necessary in submitting bids, or if the lack of it would be
prejudicial to other prospective bidders. Any information obtained by, or provided to, a bidder
other than by formal amendment to the solicitation shall not constitute a change to the
solicitation.
2.5 Interpretation of the Documents: Discrepancies in and omissions from the plans,
specifications or other contract documents, or questions as to their meaning shall, at once,
be brought to the attention of HACD. Any interpretation of the documents will be made only by
amendment duly issued and a copy of such amendment will be mailed or delivered to each
person or firm receiving a set of such documents. HACD will not be responsible for any other
explanations or interpretations. Should anything in the scope of the work or any of the
sections of the specifications be of such nature as to be apt to cause disputes between the
various trades involved, such information shall be promptly called to the attention of HACD.
2.6 Amendments to the IFB: If this solicitation is amended, then all terms and conditions which
are not modified remain unchanged. Bidders shall acknowledge receipt of any amendment to
this solicitation by signing and returning the amendment, or by letter, telegram, or facsimile, if
those methods are authorized in the solicitation. HACD must receive acknowledgement by
the time and at the place specified for receipt of bids. Bids which fail to acknowledge the
bidder's receipt of any amendment may result in the rejection of the bid if the amendment(s)
contained information which substantively changed HACD' requirements. Amendments will
be on file in the offices of the HACD at least 7 calendar days before bid opening.
2.7 Caution to Bidders: Prospective bidders are cautioned not to merely examine the plans and
specifications in making their bid, since requirements are imposed upon the bidder by various
other portions of this IFB and the Contract Documents.
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
2.8 Federal Funding: This project is being financed with Community Development Block Grant
funds from the U.S. Department of Housing and Urban Development (24 CFR Part 570) and
subject to certain requirements including: compliance with Section 3 (24 CFR Part 75)
Economic Opportunities requirements; payment of Federal Davis-Bacon prevailing wages;
Federal Labor Standards Provisions (HUD 4010); Executive Order #11246; and others.
Information pertaining to the Federal requirements is on file with the County of DeKalb
Department of Housing and Workforce Solutions.
BID FORMAT:
3.0 Two-Step Bid Submittal Process: All bidders will initially submit the documentation/
information detailed within the following listed Step #1. Then, HACD will notify which bidders
are to submit, within five (5) days after being notified to do so, the information detailed within
the following detailed Step #2 (the bidder(s) that are directed to submit information for Step
#2 will generally be the apparent low bidders that HACD intends to award the project).
3.0.1 Tabbed Bid Submittal. As may be further described herein, HACD intends to
retain a Contractor pursuant to a "Low Bid" basis, also taking into consideration
responsiveness and responsibility. Therefore, so that HACD can properly evaluate
the offers received, all bids submitted in response to this IFB must be formatted in
accordance with the sequence noted within the table below. Each category must
be separated by numbered index dividers (which number extends so that each tab
can be located without opening the bid) and labeled with the corresponding tab
reference also noted below. None of the proposed services may conflict with any
requirement HACD has published herein or has issued by addendum.
SEE NEXT PAGE FOR BINDER TABS
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
BINDER TABS
TAB NO. Description
Form of Bid: This Form is attached to this IFB document as Attachment A. Insert the bid
1 amount, complete all other information and execute where provided and submit under this
tab.
Scope of Work - Base Price: This Form is attached to this IFB document as Attachment B.
2 Complete form with pricing for each item. This form must be fully completed and submitted
under this tab.
Form of Bid Bond: This Form is attached to this IFB document as Attachment C. Certificate
as to Corporate Principal - this portion must be completed by the Secretary of the
3 NOT REQURIED FOR THIS PROJECT
Corporation and the corporate seal affixed. Complete form and notarize. This 2-page
Form must be fully completed, executed where provided and submitted under this tab.
Forms Non-Collusive Affidavit, Hold Harmless & Non-Segregated Facilities: These Forms
are attached to this IFB document as Attachment F, G,
& H. Must check box indicating whether bidder is an individual, a corporation or partnership.
4
Complete form and notarize. This 1-page Form must be fully completed, executed where
provided and submitted under this tab. provided pursuant to this IFB and any resulting
contract.
Profile Firm Form: This Form is attached to this IFB document as Attachment E. This 2-page
Form must be fully completed executed and submitted under this tab. NOTE: Bidders must
5 also provide HACD with the name, contact information to include address, phone number,
email address, core area of business, and years of expertise for each subcontractor and the
minority status of each. This requested information is detailed in the Profile of Firm Form.
Equal Employment Opportunity Certification (Form HUD- 92010): This Form is
6 attached to this IFB document as Attachment I. The 2-page Form must be completed,
signed, and submitted under this tab as a part of the bid submittal.
HUD Forms 5369A, 50071: Complete and execute HUD Forms 50071 and 5369-A attached
7
hereto as Attachment K and M, respectively, and submit under this tab.
Section 3 Business Preference Documentation: For any bidder claiming a Section 3
Business Preference, place under this tab the fully completed and executed Section 3
Business Preference Certification Form attached hereto as Attachment D and any
8
documentation required by that form. Note: If you qualify as a Section 3 Business
Preference, your bid will receive a preference over other bids as specified in
Attachment D.
Other Information (Optional): The bidder may include any other general information they
believe is appropriate to assist HACD in its evaluation under this tab. If no information is to
9 be placed under any of the above noted tabs (especially the "Optional" tab), please place
there a statement such as, "This Tab Left Intentionally Blank." DO NOT eliminate any
of the tabs.
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INVITATION FOR BID (IFB) NO. DCH-C307895-26 GARDEN ESTATES
KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT
Step #2: Documentation/information to be submitted, within seven (7) days, only by the
apparent low bidder and only when directed to do so by HACD.
1 Managerial Capacity: IF REQUESTED, the bidder must submit under this tab a concise
description of its capacity to deliver the proposed services, including brief professional
resumes for the persons identified within areas (5) and (6) of the Contractor Designation
Form (Attachment F). Such information shall include the bidder's qualifications to
provide the services; a brief
description of the background and current organization of the firm.
2 Payment and Performance Bonds. The apparent low bidder will be provided with forms
for their surety to complete. (NOT REQUIRED FOR THIS PROJECT)
3 Insurance Certificates. The apparent successful bidder will also direct its insurance
broker or carrier to deliver directly to the HACD all insurance certificates requested.
NOTE: The apparent successful bidder will NOT deliver these certificates-the
insurance broker or carrier will do so.
3.1 Bidder's Security: Bids in excess of twenty-five thousand dollars ($25,000) shall
be accompanied by a bid guarantee of not less than ten percent (10%) of the amount of the
bid, including the aggregate of all separate bid items and schedules covered by the bid, which
may be: bid bond, money order, certified check or bank draft, U.S. Government Bonds at par
value, or a bid bond secured by a surety company acceptable to the U.S. Government and
authorized to do business in the state where the work is to be performed. The Form of Bid
Bond (Attachment C) must be fully completed, executed, and notarized where provided
thereon and submitted under tab 3 (above) as a part of the bid submittal. Said check or
bond shall be made payable to HACD and shall be given as a guarantee that the Bidder, if
awarded the Work, will enter into an Agreement with HACD and will furnish the
necessary insurance certificates, Payment Bond, and Performance Bond. Each of said
bonds and insurance certificates shall be in the amounts of stated in the Standard
Specifications or Special Provisions. In case of refusal or failure of the successful Bidder to
enter into said Agreement, the check or Bid Bond, as the case may be, shall be forfeited to
HACD. If the Bidder elects to furnish a Bid Bond as its security, the Bidder shall use the Bid
Bond from bound herein, or one conforming substantially to it in form.
3.2 Davis-Bacon Act Wage Determination: For all construction contracts awarded by in excess
of $2,000, when required by Federal Grant Program legislation, Contractor hereby agrees to
comply with the Davis-Bacon Act (40 U.S.C., 276a to 276a-7) as supplemented in.
Department of Labor Regulations (29 CFR Part 5). Therefore, by submitting a bid, each bidder
is thereby agreeing to and verifying that he/she will not pay his/her employees less than the
wage rate listed in the following table. Therefore, it shall be mandatory upon the contractor to
whom the contract is awarded, and upon each subcontractor under him, to pay all laborers
and workmen employed in the execution of the contract not less than the applicable wage
rates for each craft or type of laborer or workman so employed.
3.3
1 0