IFB-2027.01 - FMIS Serving Lines - Amendment 2

IFB-2027.01
Lexington School Solicitation Number:
Date Issued: 8/6/2026
District Four
Bid Contact:
Justin Newton
E-Mail Address:
justinnewton@lexington4.net
INVITATION FOR BIDS Procurement Contact:
Shelley Allen
E-Mail Address:
sallen@lexington4.net
DESCRIPTION: FMIS Serving Lines
The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening
Date must appear on package exterior. See "Submitting Your Offer" provision.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS BELOW:
PHYSICAL/MAILING ADDRESS:
Lexington School District Four
607 E 5th Street, Swansea, SC 29160
Emailed Responses/Offers will NOT be accepted.
# of Copies to be Submitted 1 Digital Copy and 2 Hard Copies
Pre-Bid/Proposal Conference, if applicable N/A
Mandatory Site Visit August 14, 2026 at 2:00 pm
Last Date for Submission of Questions August 17, 2026 at 11:30 am
Offer Due August 24, 2026 at 11:30 am
Anticipated Intent to Award Date (subject to change)
The timing & sequence of events resulting from this IFB/RFP may vary and will ultimately be determined by Lexington School District Four.
The award, notice of this solicitation, any amendments, and any related notices will be posted at the following web address:
https://www.lex4.org/page/purchasing
NAME OF OFFEROR (Vendor Name):(full legal name of business submitting offer) NAME & TITLE OF PERSON AUTHORIZING OFFER:
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
INSTRUCTIONS REGARDING OFFEROR'S NAME: Any award issued will be issued to, and the contract will be formed with, the entity
identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION TAXPAYER IDENTIFICATION NO.
(If you are a corporation, identify the state of incorporation.)
HOME OFFICE ADDRESS (Address for offeror's home office / principal NOTICE ADDRESS (Address to which all procurement and contract related
place of business) notices should be sent.) (See "Notice" clause)
Area Code: Number: Extension: Other:
E-Mail Address:

PAYMENT ADDRESS (Address to which payments will be sent.) (See ORDER ADDRESS (Address to which purchase orders will be sent) (See
"Payment" clause) "Purchase Orders and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Date
Date Date Date
I certify that this offer is made without prior understanding, agreement, or connections with any corporation, firm or person
submitting an offer for the same services, materials, supplies, or equipment, and is in all respects fair and without collusion
or fraud.
I hereby agree to all terms and conditions outlined in this document, confirm that my offer will remain valid for 90 days, and
certify that I have the authority to sign on behalf of the offeror.
Authorized Signature:
Name (typed or printed):
Title:
Email:
OFFEROR MUST SUBMIT A COMPLETED & SIGNED COPY OF THIS 2 PAGE FORM WITH OFFER
PACKAGE.

LEXINGTON SCHOOL DISTRICT FOUR
INVITATION FOR BID
FMIS Serving Lines
1. INTRODUCTION
1.1 Summary
Lexington School District Four is accepting competitive proposals from offerors for new LTI/Specline
Food Serving Counters for the Frances Mack Intermediate School Serving Area. Serving lines to be
delivered and installed by the awarded kitchen equipment contractor (KEC). Items shall also include hot,
cold, counter and a cashier stand, on behalf of Lexington School District Four. The Lexington School
District Four reserves the right to reject any and all proposals. The details of the work are located within
the Scope of Services. The contractor selected shall be qualified to perform the work within the schedule
given.
Specifications have been prepared by Debra Hoffman, Lexington School District Four Food Services
Director, in consultation with Tom Johnson, Southern Food Equipment Representative. Serving line
specifications and requirements are attached. As outlined in the attached specifications, the awarded
contractor will be responsible for the delivery, uncrating, removal, installation of the new serving
counters and disposal of the existing serving lines. The awarded contractor will ensure all equipment is
working correctly to include a free and thorough demonstration to the staff once installed.
Lexington School District Four expects to have the new serving lines installed and project completion on
or before, November 24, 2026, preferably outside of school hours of operation.
The LTI/Specline food serving counters will be located at Frances Mack Intermediate School, 161 Gaston
St, Gaston, SC 29053.
1.2 Contact Information
Site Visit Information Solicitation Information
Justin Newton Shelley Allen
Chief Operations Officer Chief Financial Officer
Email: justinnewton@lexington4.net Email: sallen@lexington4.net
Phone: (803) 490-7000 Phone: (803) 490-7000
1.3 Timeline
Date Issued: August 6, 2026
Mandatory Site Visit: August 14, 2026, 2:00 pm
Question Submission Deadline: August 17, 2026, 11:30 am
Submit Offer By: August 24, 2026, 11:30 am
2. INSTRUCTIONS TO OFFERORS
2.1 Addendum(s) to Solicitation
The solicitation may be amended at any time prior to opening. Addenda notifications will be posted to the
district website. All actual and prospective offerors should monitor the district website, as failure of any offeror

to receive any such addenda or interpretation shall not relieve such offeror from any obligation under their offer
as submitted. Acknowledgement of Amendments should be completed on page 2 of the required submission
cover page.
2.2 Award Notification
Notice regarding any award, cancellation of award, or extension of award will be posted to the district website
and electronically distributed to all offerors who submitted.
2.3 Drug-Free Work Place Certification
By submitting an Offer, Offeror certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as
amended.
2.4 Elaboration and Clarification
If you do not ask questions or clarify any assumptions, the District will assume that you agree with and
understand the requirements in the solicitation. If, after examination of the various terms and conditions and
requirements of this document, the Offeror believes there are any terms and conditions or requirements which
remain unclear or which restrict competition, the Offeror must request, in writing, that the District clarify the
terms(s) and condition(s) and requirement(s) specified by the Respondent. The Offeror must provide applicable
Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements
questioned, in writing, on or before August 17, 2026 by 11:30 am. All requests for interpretation of the bid
documents shall be submitted in writing to Shelley Allen at sallen@lexington4.net. Email is the required
method for submitting questions with "Questions: IFB-2027.01 FMIS Serving Lines" as the subject of the
email. All questions and answers will be posted anonymously on the District's procurement website as an
addendum at the close of the Q&A period.
The District may ask any or all respondents to elaborate or clarify specific points or portions of their response.
Clarification may take the form of written responses to questions or meetings to discuss the solicitation and/or
the participant's response.
No questions may be directed to or contacts made with members of the School Board, Superintendent, or
any District staff not identified in this solicitation as points of contacts during the period of time that this
solicitation is made public until the final selection is made. Violation of this prohibition will be subject to
disqualification of the Respondent from further consideration.
2.5 Experience and Reference Check
The District reserves the right to consider historic information and facts, whether gained from the Respondent's
bid/proposal, question and answer conferences, references, or any other source, in the review of a response.
Offeror acknowledges: (1) that the District will contact various persons who are familiar with the offeror's prior
work and related matters, whether such persons are voluntarily disclosed to the District in this bid/proposal or
not; (2) that truthful and complete information is necessary for the District to make an adequate review of
bid/proposal; and (3) that offeror will not take any action against any person who responds truthfully and in
good faith to a bonafide inquiry by the District for purposes of reviewing the offers received by the District
under this solicitation.

2.6 Maximum Contract Period
Any resulting contract from this solicitation will begin on the date specified in the Statement of Award or Intent
to Award and end no later than (1) year from the award date.
2.7 Offer Submission
Lexington School District Four will accept sealed bids/proposals. All bid/proposals shall be received no later
than August 24, 2026 at 11:30 am. Late bid/proposals will not be considered for evaluation.
All bid/proposals must be submitted in ink or typewritten. Bids/Proposals may be withdrawn without penalty
prior to the date and time of the opening. All offers shall be valid for a period of no less than ninety (90) days
after the date of opening.
2.8 Pre-Bid/Proposal Conference
No pre-bid/proposal conference is scheduled at this time; however, all potential offerors must visit the sites
prior to offer submission date. Mandatory site visit date is scheduled for August 14th at 2:00pm. Site visits
will begin at Frances Mack Intermediate located at 161 Gaston Street, Gaston, SC 29053 promptly at
noon. Site visits allow the offerors to take such steps as may be necessary to ascertain the nature and location
of the work and the general location conditions which can affect the work and/or cost thereof. Failure to inspect
sites will result in automatic offer rejection.
2.9 Bid/Proposal as Offer to Contract
By submitting your bid/proposal, you are offering to enter into a contract with Lexington School District Four.
Without further action by either party, a binding contract shall result upon final award of this solicitation. Any
award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror in the
submitted solicitation. Joint Bids/Proposals are not allowed - an offer may be submitted by only one legal
entity. A Purchase Order shall be issued to the identified offeror by the District and shall give Offeror the right
to proceed with fulfilling this contract.
2.10 Bid/Proposal Acceptance Period
Bids/Proposals may be withdrawn through offer closing date. After withdrawing a previously submitted
bid/proposal, the responding firm may submit another bid/proposal at any time up to the deadline for
submissions. In order to withdraw your offer after the minimum period specified in this solicitation, you must
notify the Chief Financial Officer in writing.
2.11 Pricing
All prices and notifications submitted may not be altered or amended after the specified time for opening
bids/proposals.
2.12 Procurement Process
This solicitation is an Invitation for Bid (IFB). In the event the District elects to negotiate a contract with the
successful Respondent, any contract shall contain, at a minimum, the terms and conditions (or substantially the
same terms and conditions) as hereinafter stated. The District reserves the right, in its sole discretion, to reject
all submissions, reissue a subsequent IFB, terminate, restructure or amend this procurement process at any time.
The final selection and contract negotiation rests solely with the District. All bids/proposals will be publicly

opened at the noted date and time. The name of each bidder and the total dollar amount of each bid will be
recorded at the opening. Other than the information disclosed at the bid opening, contents of competing
bids/proposals shall not be disclosed during the process of opening or negotiation.
2.13 Proprietary Information
For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must
separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that Offeror contends
contains information that is exempt from public disclosure because it is either (a) a trade secret as defined in
Section 30-4-40(a)(1), or (b) privileged and confidential, as that phrase is used in Section 11-35-410. For every
document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately
mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade
secret as that term is defined by Section 39-8-20 of the Trade Secrets Act. For every document Offeror submits
in response to or with regard to this solicitation or request, Offeror must separately mark with the word
"PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810. All
markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously
distinguish the mark from the other text. Do not mark your entire response (bid, proposal, quote, etc.) as
confidential, trade secret, or protected. If your response, or any part thereof, is improperly marked as
confidential or trade secret or protected, the District may, in its sole discretion, determine it nonresponsive. If
only portions of a page are subject to some protection, do not mark the entire page. By submitting a response to
this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document
regarding this solicitation or request that was submitted at any time prior to entering into a contract (including,
but not limited to, documents contained in a response, documents submitted to clarify a response, and
documents submitted during negotiations), unless the page is conspicuously marked "TRADE SECRET" or
"CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by these
bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees
that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial
figures used to determine the award, as well as the final contract amount, are subject to public disclosure. In
determining whether to release documents, the District will detrimentally rely on Offeror's marking of
documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or
"PROTECTED". By submitting a response, Offeror agrees to defend, indemnify and hold harmless the District,
its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including
attorney's fees, arising out of or resulting from the District withholding information that Offeror marked as
"confidential" or "trade secret" or "PROTECTED". (All references to S.C. Code of Laws.)
2.14 Right to Protest
Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or
award of a contract may protest. The protest shall be submitted in writing to the superintendent, setting forth
the grounds and facts applicable thereto for the protest, and the relief requested, within 15 days of the date of
the solicitation is posted in accordance with this policy, or within 10 days of when the notification of the award
is posted in accordance with this policy. The filing of a protest shall not stay solicitation or award of a contract
unless fraudulent. A matter that could have been raised as a protest of the solicitation may not be raised as a
protest of an award or intended award of a contract. A protest must set forth both the grounds of the protest and
the relief requested with enough particularity to give notice of the issues to be decided.
All protests must be submitted in writing to the Superintendent, Dr. Justin Nutter, 607 E 5th Street, Swansea, SC
29160 or emailed to jnutter@lexington4.net. The protest must be filed in accordance to section 6-201 of the

District's Procurement Code. The rights and remedies granted for protests are not available for contracts with
an actual or potential value of less than $50,000.
2.15 Respondent's Ability
Respondents must, upon request of the District, furnish satisfactory evidence of their ability to furnish products
or services in accordance with the terms and conditions of these specifications. Officials of the District may
make such investigations as deemed necessary to determine the ability of the Respondent to perform such work.
The District reserves the right to make the final determination as to the Respondent's ability to provide the
products or services requested herein and to reject any Respondent if evidence fails to indicate that the
Respondent is qualified to carry out the requirements of the solicitation document.
2.16 Solicitation Condition
Each Respondent shall fully acquaint himself with conditions relating to the scope and restrictions attending the
execution of the work under the conditions of this solicitation. It is expected that this will sometimes require on-
site observation. The failure or omission of a Respondent to acquaint himself with existing conditions shall in
no way relieve the Respondent of any obligation with respect to this solicitation or to the contract.
3. SUBMISSION INFORMATION FOR OFFERORS
3.1 Late Bid/Proposals
Bids/Proposals, amendments, or a withdrawal request received after the time advertised for the solicitation
opening/closing will be not be accepted.
3.2 District Closure
If an emergency or unanticipated event interrupts normal District processes so that offers cannot be received at
the District office designated for receipt of bids by the exact time specified in the solicitation, the time specified
for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the
first work day on which normal government processes resume. In lieu of an automatic extension, an
Amendment may be issued to reschedule bid opening. If District offices are closed at the time a pre-bid or pre-
proposal conference is scheduled, an Amendment will be issued to reschedule the conference.
3.3 Qualification of Offeror
To be eligible for award of a contract, a prospective offeror must be responsible. In evaluating an offeror's
responsibility, the District's standards of responsibility and information from any other source may be
considered. An Offeror must, upon request of the District, furnish satisfactory evidence of its ability to meet all
contractual requirements. Unreasonable failure to supply information promptly in connection with a
responsibility inquiry may be grounds for determining that the Offeror is not eligible to receive an award.
District Standards of Responsibility:
Factors to be considered in determining whether the District standards of responsibility have been met include
whether a prospective contractor has:
(1) the appropriate financial, material, equipment, facilities, personnel resources, and expertise
available, or the ability to attain them, necessary to indicate its capability to meet all contractual
requirements;

(2) a satisfactory record of past performance;
(3) a satisfactory record of integrity;
(4) qualified legally to contract with the school district; and
(5) supplied all necessary information in connection with an inquiry concerning responsibility. A
copy of the written determination of non-responsibility shall be sent promptly to the non-
responsible bidder or offeror. The final determination shall be made a part of the procurement
file.
Special Standards of Responsibility:
(a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING
MANDATORY MINIMUM QUALIFICATION(S), DO NOT SUBMIT AN OFFER:
1. Offeror must have a clear understanding of service requirements and be able to meet required timelines.
2. Offeror must have adequate staff, expertise, experience, organization, and support personnel to perform
the work required under this contract.
3. Offeror must carry the required workers' compensation and general liability insurance. Certificate of
insurance will be required.
4. Offeror should have a satisfactory record of performance from at least three (3) references that are
similar in size and type. Offeror should submit with the three (3) references, including a contact person
and a telephone number where similar work has been performed. References should be for work
completed within the last two (2) years and should be on the same scope as described within this
solicitation (submit on the attached Reference Form).
(b) Provide a detailed, narrative statement with adequate information to establish that you meet all the
requirements stated in subparagraph (a) above and that you have a clear understanding of the service
requirements of this solicitation. Include all appropriate supporting documentation.
3.4 Prices Offered
Prices offered must be based upon payment in the thirty (30) days after delivery and acceptance. Discount for
payment in less than thirty (30) days will not be considered in making award. Payment in connection with any
discount offered will be computed from the time of acceptance.
3.5 Representative Samples
The District reserves the right to call for representative samples from responsive offerors. Samples, when
required, must be submitted in accordance with the conditions and instructions cited in the body of the
solicitation notice.
3.6 Resulting Contract
Every resulting contract is subject to all terms of the District Procurement Code, including limitations as to
duration, rights of the District to terminate and means of dispute resolution. No resulting contract is renewable
except to the extent provided in the solicitation. No terms take precedence over the solicitation and District
Procurement Code.

3.7 Subcontracting
The Offeror shall not subcontract or sublet any portion of the work without the prior written consent of the
Chief Operations Officer.
3.8 Taxes
All taxes, other than South Carolina sales tax, on any item that the District may be required to pay must be
shown separately and not included in the offer prices.
4. TERMS AND CONDITIONS
4.1 Applicable Laws
All applicable laws, regulations, ordinances, etc. shall be deemed to be part of these specifications, and the
specifications shall be read and enforced as though they were included.
4.2 Assignment
No contract may be assigned, sublet, or transferred without the written consent of the school district.
4.3 Background Checks
The vendor and all representatives of the vendor who will be onsite during the contract period, must have an
acceptable background check to enter school property. At a minimum, the Offeror shall obtain a complete South
Carolina statewide criminal background investigation and a National Sex Offender Registry check for all
individuals and employees performing work or services for Offeror or any other entities such as subcontractors,
sub-sub-contractors, and consultants who will perform work or a service on this project. Any individual that is
registered as a sex offender will not be permitted on school property. All costs associated with these criminal
background checks are the responsibility of the offeror. The District reserves the right to request a copy of
SLED checks on any representatives of the Vendor who will be on District property. The District reserves the
right to deny access to any employee, contractor or person caused to be present on District property by the
vendor/contractor. Removal of employees on this basis shall not disrupt the project schedule or cost.
4.4 Compliance
Upon award of a contract under this solicitation, the person, partnership, association, or corporation to whom
the award is made must comply with the laws of South Carolina which require such person or entity to be
authorized and/or licensed to do business in the State of South Carolina. Notwithstanding the fact that
applicable statutes may exempt or exclude the successful Offeror from requirements that the Offeror is
authorized and/or licensed to do business in this state, by submission of this signed offer, the Offeror agrees to
subject itself to the jurisdiction and process of the courts of South Carolina as to all matters, and disputes arising
or to arise under the contract and the performance thereof, including any questions as to the liability for taxes,
licenses, or fees levied by the State. The contract shall be construed in accordance with the laws of the State of
South Carolina. The District may seek attorney's fees and Offeror agrees to pay such fees as awarded by the
Court or other body. No attorney's fees may be sought by, nor will be paid to, the Offeror.
4.5 Default
In case of default of the Offeror, the District reserves the right to purchase any or all items or services in default
in the open market, charging the Offeror with any excessive cost. Should such charge be assessed, no
subsequent bids of the defaulting Offeror will be considered until the assessed charge has been satisfied.

4.6 District Rights
The District reserves the right to reject offers that contain prices for items or services that are inconsistent or
unrealistic when compared to other prices in the same or other offers if such action would be in the best interest
of the district. Ambiguous offers which are uncertain as to terms, delivery, quantity, or compliance with
specifications may be rejected or disregarded. The right is reserved to reject any offer in which the delivery time
indicated is considered sufficient to delay the operation for which the project/service is intended.
The District reserves the right to waive any instruction, condition, or minor specification when considered to be
in the best interest of the school district.
4.7 Examination of Records
The District has the right to audit the books and records of the vendors that pertain to this purchase order, both
independent of, and pursuant to, the District Procurement Code. Such books and records shall be maintained for
three (3) years from the date of final payment under the purchase order. The District may conduct, or have
conducted, performance audits of the vendor. The District may conduct, or have conducted, audits of specific
requirements of this bid as determined necessary by the District.
Pertaining to all audits, vendor shall make available to the District access to its computer files containing the
history of purchase order performance and all other documents related to the audit. Additionally, any software
used by the vendor shall be made available for auditing purposes at no cost to the District.
4.8 Federal/State Requirements
The successful Offeror will comply with all Federal and State requirements concerning fair employment and
employment of the disabled, and concerning the treatment of all employees, without regard or discrimination by
reason of race, color, religion, sex, national origin or disability.
4.9 Site Access
At each facility, the Contractor shall notify the main office of their presence on site and wear identification
showing technicians pictures, as well, as company name and logo. The technician will also verbally notify the
front office staff that the work is completed.
4.10 Force Majeure
Neither the District nor the Contractor shall be liable for any excess costs if failure to perform the contract
arises out of causes beyond the control and without the fault or negligence of either party. Such causes may
include, but not restricted to acts of God or of the public enemy, acts of government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargos, and unusually
severe weather conditions; but in every case, the failure to perform is caused beyond the control of both the
District and the Contractor, and without the fault or negligence of either of them.
4.11 Indemnification
The successful Offeror shall indemnify and hold harmless the District and all its agents and employees, from all
suits or claims of any character brought by reason of infringing on any patent, trademark, or copyright. Any
term or condition is void to the extent it requires the District to indemnify, defend, or pay attorney's fees to
anyone for any reason.