IFB24-35 El Vado Fiber Optic Line Install
| Agency: | Los Alamos County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Nov 7, 2023 |
| Due Date: | Dec 5, 2023 |
| Solicitation No: | IFB24-35 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
IFB24-35 El Vado Fiber Optic Line Install
Closing date December 05, 2023, 02:00 PM
- Reference number IFB24-35
- Status Open
- Summary The summary of work for this IFB is located in the solicitation documents.
Sealed Bids in one (1) clearly labeled unbound original and three (3) bound paper copies (if submitting in paper form), subject to the conditions set forth in the Instructions to Bidders and in the other Solicitation Documents, will be received at the Office of the Los Alamos County Purchasing Officer, 101 Camino Entrada, Bldg. 3, Los Alamos, NM 87544 until 2:00 p.m. MT, Tuesday, December 5, 2023 for this solicitation.
Bids may also be submitted electronically by email in pdf format. All other requirements stated in the Solicitation Document remain in effect. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information: RESPONSE – IFB24-35 El Vado Fiber Optic Line Install.
A Mandatory Pre-bid Conference will be held on Wednesday, November 15, 2023 at 10:00 a.m. MT at the El Vado Hydroelectric Plant, 3070 NM State Road 112, Mile 30.7, El Vado, New Mexico 87575.
Documents may be obtained from Carmela Salazar at the Office of the Purchasing Officer at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
(505) 662-8056
Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.
No Bid may be withdrawn after the scheduled closing time for receipt of proposals.
All forms of bribes, gratuities, and kickbacks are prohibited by state law.
Contact details
Related Information
Attachment Preview
DocuSign Envelope ID: 2A9C1496-E6C2-4959-9430-DE637F403D47
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
El Vado Fiber Optic Line Install
INVITATION FOR BIDS NO. IFB24-35
Advertised on November 7, 2023 in Albuquerque Journal and LA Daily Post
Prepared by:
______________________________________
Lucas Montoya, Project Manager
Reviewed by:
______________________________________
James Alarid, Deputy Utilities Manager
Authorized for release by:
________________________________
Philo S. Shelton, III P.E., Utilities Manager
THE COUNTY OF LOS ALAMOS IS AN EQUAL OPPORTUNITY EMPLOYER
IFB24-35
Incorporated County of Los Alamos
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El Vado Fiber Optic Line Install
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IFB24-35
Incorporated County of Los Alamos
El Vado Fiber Optic Line Install
1.0 BIDDING PHASE ......................................................................................................................... 6
1.1 Invitation for Bids...................................................................................................................................... 6
1.2 Summary of Work ..................................................................................................................................... 9
1.3 Requirements for Bidders ....................................................................................................................... 12
1.3.1 Bid Evaluation Criteria................................................................................................................................12
1.3.2 Required Bid Response Documents ...........................................................................................................12
1.3.3 The Bidder’s Bid Response Documents......................................................................................................12
1.3.4 Liquidated Damages for Failure to Enter into Contract .............................................................................13
1.3.5 Conditions of Work ....................................................................................................................................13
1.3.6 Addenda and Requests for Interpretation .................................................................................................13
1.3.7 Power of Attorney......................................................................................................................................14
1.3.8 Obligation of Bidder ...................................................................................................................................14
1.3.9 Safety Standards and Accident Prevention ................................................................................................14
1.3.10 Substitutes or Brand Name or Equal......................................................................................................14
1.3.11 Bids to Remain Subject to Acceptance ..................................................................................................15
1.3.12 Withdrawal of Bids ................................................................................................................................15
1.3.13 Acceptance or Rejection of Bids ............................................................................................................15
1.3.14 Award.....................................................................................................................................................15
1.3.15 Registration of Contractors and Subcontractors ...................................................................................15
1.3.16 Procurement Preferences......................................................................................................................16
1.4 Notices to Contractors............................................................................................................................. 17
1.41 Applicable Law ...........................................................................................................................................17
1.4.2 Gross Receipts Tax .....................................................................................................................................17
1.4.3 Minimum Wage Rates................................................................................................................................17
1.4.4 Work Conditions.........................................................................................................................................17
1.4.5 Public Information......................................................................................................................................17
1.5 Bid Forms ................................................................................................................................................ 19
1.5.1 Bid Form .....................................................................................................................................................21
1.5.2 Alternates and Allowances.........................................................................................................................22
1.5.3 List of Subcontractors ................................................................................................................................24
1.5.4 Bid Bond .....................................................................................................................................................25
1.5.5 Campaign Contribution Form.....................................................................................................................27
1.5.6 Certification - Debarment, Suspension, and other Responsibility Matters ...............................................29
1.5.7 Permanent Main Office Address of Company............................................................................................31
1.5.8 Authorization for Verification of Information ............................................................................................31
1.5.9 Certificate of Contractors Registration .....................................................................................................33
2.0 AWARD PHASE ......................................................................................................................... 34
2.1 Award Forms........................................................................................................................................... 34
2.1.1 Notice of Award .........................................................................................................................................34
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IFB24-35
Incorporated County of Los Alamos
El Vado Fiber Optic Line Install
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Receipt of Notice of Award ........................................................................................................................36
Performance Bond .....................................................................................................................................37
Payment (Labor and Materials) Bond ........................................................................................................39
Insurance Requirement..............................................................................................................................41
Contract ...................................................................................................................................................... 43
3.0 CONSTRUCTION PHASE ......................................................................................................... 50
3.1 Construction Phase Related Forms .......................................................................................................... 50
3.1.1 Contractor Personnel Information .............................................................................................................50
3.1.2 Notice to Proceed ......................................................................................................................................51
3.1.3 Acceptance of Notice to Proceed...............................................................................................................52
3.1.4 Application and Certification for Payment Part 1 ......................................................................................53
3.1.5 Application and Certification for Payment Part 2 ......................................................................................54
3.1.6 Affidavit of Payment and Release of Liens.................................................................................................55
3.1.7 Field Order .................................................................................................................................................57
3.1.8 Change Order .............................................................................................................................................58
3.2 Conditions of the Contract - General Conditions ..................................................................................... 63
3.2.1 Definitions ..................................................................................................................................................63
3.2.2 Additional Instructions...............................................................................................................................66
3.2.3 Schedules, Reports and Records ................................................................................................................68
3.2.4 Shop Drawings and Submittals...................................................................................................................70
3.2.5 Start of Various Types of Work and Management Planning ......................................................................71
3.2.6 Materials, Services and Facilities ...............................................................................................................72
3.2.7 Substitutes or “Brand Name” or Equal.......................................................................................................73
3.2.8 Inspection and Testing ...............................................................................................................................75
3.2.9 Correction of Work.....................................................................................................................................76
3.2.10 Patents ...................................................................................................................................................77
3.2.11 Surveys, Permits, and Regulations.........................................................................................................77
3.2.12 Subsurface and Physical Conditions ......................................................................................................79
3.2.13 Protection of Work, Property and Persons............................................................................................81
3.2.14 Changes in the Work..............................................................................................................................82
3.2.15 Suspension, Delay or Termination of Work ...........................................................................................85
3.2.16 Subcontracting.......................................................................................................................................87
3.2.17 Duties of the Contractor ........................................................................................................................87
3.2.18 Job Site Administration..........................................................................................................................88
3.2.19 Engineer’s Authority ..............................................................................................................................92
3.2.20 Duties, Responsibilities and Limitations ................................................................................................93
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests................................................93
3.2.22 Limitations of Authority.........................................................................................................................93
3.2.23 Land and Right-of-Way ..........................................................................................................................94
3.2.24 Warranty/Guaranty ...............................................................................................................................94
3.2.25 Miscellaneous ........................................................................................................................................95
3.2.26 Dispute Resolution, Applicable Law, and Venue ...................................................................................96
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IFB24-35
Incorporated County of Los Alamos
El Vado Fiber Optic Line Install
3.2.27
3.2.28
3.2.29
3.2.30
Examination of Records Provisions........................................................................................................96
American with Disabilities Act Compliance ...........................................................................................96
A. Bids and Proposals are public Records .............................................................................................96
Wage Rate Determination .....................................................................................................................97
3.3 ATTACHMENTS ........................................................................................................................ 98
3.3.1 License Agreement for Staging Area ..........................................................................................................99
3.3.2 Wage Rate Information............................................................................................................................102
3.3.3 Directions to El Vado Hydroelectric Power Plant.....................................................................................105
3.4 TECHNICAL SPECIFICATIONS ............................................................................................... 111
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