IFB 30-26036DSOHF - Emergency Power Supply System Maintenance And Repair Services – Eastern Region

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Mar 12, 2026
Due Date:	Mar 30, 2026
Solicitation No:	Doc2004955026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	Doc2004955026
Project Title:	IFB 30-26036DSOHF - Emergency Power Supply System Maintenance And Repair Services – Eastern Region
Description:	Emergency Power Supply System Maintenance and Repair Services for three (3) DSOHF facilities located in the State of North Carolina. Vendor shall perform all maintenance and repair services for generators in full compliance with NFPA 110 standards and the manufacturer's specific recommendations for each Emergency Power Supply System (EPSS). Facilities include Caswell Developmental Center, Longleaf Neuro-Medical Treatment Center and the O'Berry Neuro-Medical Treatment Center.
Opening Date:	3/30/2026 1:00 PM
Posted Date:	3/13/2026
Status:	Open
Department:	DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS


Solicitation Number * Doc2004955026	Department DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS	Status Reason Open
Opening Date 2026-03-30T13:00:00.0000000	Posted Date * 2026-03-13T00:56:01.0000000Z	Primary Commodity Code Electrical system services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Rita Sutton
Description Emergency Power Supply System Maintenance and Repair Services for three (3) DSOHF facilities located in the State of North Carolina. Vendor shall perform all maintenance and repair services for generators in full compliance with NFPA 110 standards and the manufacturer's specific recommendations for each Emergency Power Supply System (EPSS). Facilities include Caswell Developmental Center, Longleaf Neuro-Medical Treatment Center and the O'Berry Neuro-Medical Treatment Center.

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STATE OF NORTH CAROLINA

DHHS – DIVISION OF STATE OPERATED HEALTHCARE FACILITIES

Invitation for Bid #: 30-26036DSOHF

EMERGENCY POWER SUPPLY SYSTEM MAINTENANCE AND REPAIR SERVICES

– EASTERN REGION

Date of Issue: March 12, 2026

Bid Opening Date: March 30, 2026

At 1:00 PM ET

Direct all inquiries concerning this IFB to:

Rita Sutton

Facility Type Manager

Email: rita.sutton@dhhs.nc.gov

Phone: 919-221-8880

STATE OF NORTH CAROLINA

Invitation for Bid #

30-26036DSOHF

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Ver: 11/2025

Bid Number: IFB 30-26036DSOHF

Vendor: __________________________________________

STATE OF NORTH CAROLINA

DHHS - Division of State Operated Healthcare Facilities

Refer ALL Inquiries regarding this IFB to the procurement Invitation for Bid No.: 30-26036DSOHF

lead through the Message Board in the Sourcing Tool. See Bids will be opened virtually: March 30, 2026 @ 1:00 PM

section 2.6 for details:

Rita Sutton

Using Agency: Longleaf Neuro-Medical Treatment Center; Commodity No. and Description: 721515 – Electrical system

O’Berry Neuro-Medical Treatment Center; Caswell

services – Generator maintenance services

Developmental Center

Requisition No.: TBD

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its Sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of

this response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware

that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

Bid Number: IFB 30-26036DSOHF

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

the attached certification, by _____________________________________________________________________________.

(Authorized Representative of DHHS – Division of State Operated Healthcare Facilities)

Ver: 11/2025

Bid Number: IFB 30-26036DSOHF

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................. 5

1.1 CONTRACT TERM ....................................................................................................................................... 5

2.0 GENERAL INFORMATION ...................................................................................................... 5

2.1 INVITATION FOR BID DOCUMENT ............................................................................................................. 5

2.2 E-PROCUREMENT FEE ................................................................................................................................ 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................................ 6

2.4 IFB SCHEDULE ............................................................................................................................................ 6

2.5 SITE VISIT.................................................................................................................................................... 7

2.6 BID QUESTIONS.......................................................................................................................................... 7

2.7 BID SUBMITTAL .......................................................................................................................................... 8

2.8 BID CONTENTS ........................................................................................................................................... 8

2.9 ALTERNATE BIDS ........................................................................................................................................ 9

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................... 9

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ........................................................ 10

3.1 METHOD OF AWARD ............................................................................................................................... 10

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .................................. 10

3.3 BID EVALUATION PROCESS ...................................................................................................................... 11

3.4 PERFORMANCE OUTSIDE THE UNITED STATES........................................................................................ 12

3.5 INTERPRETATION OF TERMS AND PHRASES............................................................................................ 12

4.0 REQUIREMENTS ................................................................................................................. 12

4.1 PRICING .................................................................................................................................................... 12

4.2 FINANCIAL STABILITY ............................................................................................................................... 13

4.3 HUB PARTICIPATION ................................................................................................................................ 13

4.4 VENDOR EXPERIENCE AND INFORMATION ............................................................................................. 13

4.5 REFERENCES............................................................................................................................................. 13

4.6 BACKGROUND CHECKS ............................................................................................................................ 13

4.7 PERSONNEL .............................................................................................................................................. 13

4.8 VENDOR’S REPRESENTATIONS................................................................................................................. 14

4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION ........................................................................... 14

4.10 VACCINATION AND INFECTION CONTROL MEASURES ............................................................................ 14

4.11 SUBCONTRACTORS .................................................................................................................................. 15

4.12 AUTHORIZED SERVICE PROVIDER ............................................................................................................ 15

4.13 SECRETARY OF STATE REGISTRATION...................................................................................................... 15

Ver: 11/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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IFB 30-26036DSOHF - Emergency Power Supply System Maintenance And Repair Services – Eastern Region

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