IFB 26-013 Delivered Unleaded Fuel

Agency:	City of Shreveport
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	324110 - Petroleum Refineries
Posted Date:	Feb 5, 2026
Due Date:	Feb 24, 2026
Original Source:	Please Login to View Page
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City of Shreveport

INVITATION FOR BID

Solicitation Form for Commodities

DELIVERED UNLEADED FUEL

(IFB) #26-013

INDEX OF BID FORMS

Page Numbers

Invitation for Bid (Do not return with bid)

Bid Prices/Signature Page (COS BID FORM #1)

IF ANY OF THE ABOVE COS BID FORMS ARE OMITTED, THEN YOUR BID MAY NOT BE CONSIDERED

OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your bid. It shall remain part of the bid by reference

only.

Special Instructions to Bidders

4-8

Adjudicated Property Affidavit

Felony Conviction / E-Verify Statement

Format for the Return Envelope

Specifications

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME

FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED

HEREIN, THE MORE STRINGENT WILL APPLY.

The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer

be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard

Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business,

then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve

Memorial Library or at most library branches.

The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening.

Revised 01-20-21

Page 1 of 12

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

February 5, 2026

February 12, 2026

Date Posted: February 5, 2026

DO NOT RETURN THIS PAGE-FAXED OR EMAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

City of Shreveport

Renee Anderson, Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

BIDS MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO SEND

ELECTRONIC BID

BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON:

February 24, 2026 THEN PUBLICLY OPENED

THIS IS NOT AN ORDER

Bid Number

IFB # 26-013

BID TITLE:

DELIVERED UNLEADED FUEL

PREBID CONFERENCE: N/A

EMAIL QUESTIONS TO: angela.mcnicoll@shreveportla.gov 7 working days before the opening or fax to:

318-673-5408

BID BOND IS NOT REQUIRED.

Estimated Expenditure: $33,000.

per year

Bids received after the time specified for opening cannot be considered for an award.

COMMODITY BIDS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then

your bid may be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top

right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and

receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the

option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at

www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,

provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of

bids by e-mail, send your request to angela.mcnicoll@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document please contact

the Purchasing Agent at least five days before the bid opening at (318) 673-5450

Revised 01-20-21

Page 2 of 12

BID PRICES/SIGNATURE PAGE

(RETURN ONE ORIGINAL AND ONE COPY WITH YOUR BID)

COS BID FORM #1

I agree to furnish all items for the prices as listed below in accordance with all the specifications, terms and conditions

listed herein, or with exceptions as listed on the deviation page.

IFB 26-013

ITEM #

EST. AMT.

(A)

20,000

Bid Title:

U/M

Gallons

Total Price: A x B = C

DELIVERED UNLEADED FUEL

DESCRIPTION

Delivered Unleaded Fuel

UNIT PRICE

(B)

TOTAL PRICE

(C)

GRAND TOTAL: $

Estimated delivery time is

after receipt of purchase order.

Additional units may be purchased by the City at the same prices listed above for as long as these models are available

or until:

, 20 . If date is not provided, then prices will be guaranteed for as long as

the above models are available. If mutually agreeable with successful bidder and other public agencies this bid

will be made available to them.

The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four

additional years in one-year increments with price changes limited to paragraph 7, Price Changes, in the Special

Instructions to Bidders herein.

BID ACCEPTANCE AND DELIVERY (Prices bid must be firm for a minimum of 45 days). In compliance with the

Invitation, and subject to all conditions thereof, the bidder offers and agrees, if this bid is accepted within 45 days from

date of opening, to furnish any or all items quoted on at prices as set forth after the item and to make delivery F.O.B

destination. *ON AN AS NEEDED BASIS

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person

submitting a bid for the same items/services and is in all respects fair and without collusion or fraud. Acting on behalf of

the bidder, this is to attest that the undersigned is a duly authorized representative of the above captioned firm,

corporation, or business and has read Sections 10, & 20, as referenced on the previous page.

BIDDERS NAME/ADDRESS:

NUMBER OF ADDENDA RECEIVED (If NONE-write 0 or N/A or none,

etc.):

AUTHORIZED SIGNATURE(MANUAL):

N/A OR:

AUTHORIZED SIGNATURE (TYPED OR PRINTED):

TITLE:

DATE:

PHONE NUMBER(S)

EMAIL ADDRESS:

Provide Deviations from terms, conditions, provisions, and specifications below & on extra page, if applicable:

Page 3 of 12

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES

1.0

BROCHURES

1.1

If specifications or descriptive papers are submitted with bids, enter bidders name thereon.

2.0

SAMPLES

2.1

Sample, when required, must be submitted free of expense, unless otherwise specified in accordance with

the conditions and instructions in the body of this bid notice.

3.0

CLARIFICATION/SUBSTITUTION REQUESTS

3.1

Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

3.2

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Invitation for Bid.

3.3

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will

be given consideration.

3.4

Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and

when issued will be on file in the Purchasing Agents office.

3.5

All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such

addenda.

3.6

The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.7

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays and Sundays) before the scheduled bid opening then the opening of

bids shall be extended for at least seven but not more than twenty-one working days.

3.8

It shall be the Bidder’s responsibility to make inquiry as to the addenda issued.

4.0

DELIVERY ARO

4.1

Show delivery time required after receipt of order (ARO), in appropriate space provided on page three.

5.0

DELIVERY TERMS

5.1

The commodities and/or services must be furnished as described and specified, delivered f.o.b. destination

freight prepaid.

5.2

The term f.o.b. destination shall mean delivered, removed from the crate, placed inside of building, and title

taken to after acceptance.

5.3

Most City buildings do not have loading docks.

6.0

QUANTITIES

6.1

Whenever quantities or usages are provided by the City, these are estimates only.

6.2

No guarantee or warranty is given or implied by the city as to the total amount that may or may not be

purchased from any resulting contracts.

6.3

These quantities are for information only and will be used for tabulation and presentation of the prices offered.

7.0

PRICE CHANGES

7.1

Prices will be firm for the minimum period as specified in the solicitation document.

7.2

After the first year of the contract or the guaranteed price date shown on the bid form, whichever is longer,

the Contractor may request price increases that are limited to the increase in the Contractors actual

documented cost of doing business to be approved by the soliciting department head and the Purchasing

Agent.

7.3

Written requests for price increases must be sent by Certified Mail-Return Receipt Requested.

7.4

The City reserves the right to accept or reject the price increase within fifteen days after receipt of the

request. Should the City reject the price increase, the City reserves the right to cancel the contract and

award to the next best bidder or to solicit new bids.

Page 4 of 12

CITY OF SHREVEPORT SPECIAL INSTRUCTIONS TO BIDDERS FOR COMMODITIES CONTINUED

7.5

No increase will be effective until approved in writing by the Purchasing Agent.

7.6

Any decrease in the cost of the contract items shall be forwarded to the Purchasing Office with immediate

inception into the contract.

7.7

Any decrease in pricing shall not be less than the appropriate CPI or PPI.

8.0

AWARD CRITERIA

8.1

The award will be made to the lowest responsible and responsive bidder(s) according to the criteria

designated in the Invitation for Bid.

8.2

In addition to price, the Bid Evaluation will include the following factors (as they apply):

8.2.1

The quality of performance/workmanship of previous contracts, services, equipment or products, or

references which attest to the specific experiences of others.

8.2.2

The timely completion of previous contracts or services or the timely delivery of past orders, or references

which attest to the specific experiences of others.

8.2.3

The sufficiency of financial resources and its impact on ability of the bidder to perform the contract or provide

the services.

8.2.4

The City reserves the right to conduct on-site inspections of any bidders’ facilities prior to award and the

results of said inspection will be considered by the City in determining bidders’ capabilities of successfully

administering to this contract.

8.2.5

The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.

8.2.6

The resale value, life cycle costing (which includes the cost of maintenance) and value analysis.

8.2.7

The availability and capability of local and regional vendor support as it affects the quantity, quality, and

timeliness of the work or products required.

8.2.8

Delivery of a product and timely completion of a project as stated by vendor in the bid.

8.2.9

Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.

8.2.10

Product or parts inventory capability as it relates to a particular bid.

8.2.11

Results of product/equipment testing.

8.2.12

Warranty - Terms and Conditions.

8.2.13

Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory

manner.

8.2.14

An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable

of fulfilling proper liaison service with mechanical trades.

8.2.15

An adequate and efficient field force, with extensive knowledge of all types of work involved under this

contract.

8.2.16

A record of amicable relations with labor.

8.2.17

An adequate supply of equipment in good operating condition.

9.0

Evaluation

9.1

Bids may be made for one lot only, or for as many lots as the bidder can supply.

9.2

Awards will be made by complete lots and may be made to one or more bidders.

10.0

Evaluation of Bids for Multiple Awards

10.1

In addition to other factors, bids will be evaluated on the basis of advantages to the City that might result from

making more than one award (multiple awards).

10.2

For the purpose of making this evaluation, administrative costs to the City for issuing and administering each

contract awarded under this invitation will be considered, and individual awards will be for the items and

combinations of items which result in the lowest aggregate price to the City, including such administrative

costs.

Page 5 of 12

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB 26-013 Delivered Unleaded Fuel

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