IFB #26-41-CROWN COMMERCIAL WASHERS

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	333318 - Other Commercial and Service Industry Machinery Manufacturing
Posted Date:	Apr 16, 2026
Due Date:	Apr 27, 2026
Solicitation No:	600IFB #26-41-CROWN
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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ENGINEERING

INVITATION FOR BID #26-41-CROWN

COMMERCIAL WASHERS

Date of Issue: April 16, 2026

Questions Due Date: Monday, April 20, 2026 at 2:00 PM

Bid Due Date: Monday, April 27, 2026 at 2:00 PM

Direct all inquiries concerning this IFB to:

Donna Rice

Engineering Project Manager

Email: drice@cumberlandcountync.gov

Phone: (910) 678-7661

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND .......................................................................................................... 3

2.0 BID INSTRUCTIONS & REQUIREMENTS ........................................................................................ 3

2.1 INVITATION FOR BID DOCUMENT................................................................................................. 3

2.2 BID SUBMITTAL ................................................................................................................................... 3

2.3 BID QUESTIONS .................................................................................................................................... 4

2.4 IFB TERMS & CONDITIONS............................................................................................................... 4

3.0 NOTICES TO VENDOR .......................................................................................................................... 4

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ................................................. 4

3.2 BID COMPLIANCE................................................................................................................................ 5

3.3 BID EVALUATION PROCESS ............................................................................................................. 5

3.4 METHOD OF AWARD .......................................................................................................................... 5

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS .......................................... 6

4.1 SCOPE OF WORK ................................................................................................................................. 6

4.2 VENDOR’S BID REQUIREMENTS..................................................................................................... 6

A. SPECIFICATIONS.......................................................................................................................................... 6

B. RESPONSE REQUIREMENTS..................................................................................................................... 6

C. COST................................................................................................................................................................. 6

D. REFERENCES................................................................................................................................................. 7

5.0 CONTRACT TERMS AND CONDITIONS........................................................................................... 7

5.1 IRAN DIVESTMENT ACT .................................................................................................................... 7

5.2 E-VERIFY ................................................................................................................................................ 7

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ................................................. 7

5.4 CONTRACT CHANGES ........................................................................................................................ 7

5.5 CONTRACT TERM................................................................................................................................ 7

5.6 PRICING .................................................................................................................................................. 7

5.7 ADDITIONAL QUANTITIES ............................................................................................................... 8

5.8 INVOICES................................................................................................................................................ 8

5.8 PAYMENT TERMS ................................................................................................................................ 8

5.9 APPROPRIATION OF FUNDS ............................................................................................................. 8

5.10 FINANCIAL STABILITY ...................................................................................................................... 8

5.11 INSURANCE: .......................................................................................................................................... 8

5.12 GENERAL INDEMNITY ....................................................................................................................... 8

Page 1 of 15

Bid Number: IFB #26-41-CROWN Commercial Washers

5.13 ENTIRE CONTRACT ............................................................................................................................ 9

5.14 CONTRACT CANCELLATION ........................................................................................................... 9

5.15 LAWS AND ORDINANCES .................................................................................................................. 9

5.16 COMPLIANCE WITH LAWS............................................................................................................... 9

5.17 CONTRACTOR REPRESENTATIONS .............................................................................................. 9

ATTACHMENT A: INSTRUCTIONS TO VENDORS .................................................................................. 11

ATTACHMENT B: EXECUTION OF BID .................................................................................................... 13

ATTACHMENT C: BID COST........................................................................................................................ 14

ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION..................................................... 15

Page 2 of 15

Bid Number: IFB #26-41-CROWN Commercial Washers

1.0 PURPOSE AND BACKGROUND

Cumberland County needs to replace two (2) commercial washers for athletics and catering at the Crown Coliseum.

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All

attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.

By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,

requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or

believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned

to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an

authorized signature where requested. Failure to include required documents and/or signatures, where requested, will

result in rejection of submitted bids.

2.2 BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the

address indicated in the table below.

Mailing address for delivery of bid

via US Postal Service

BID TITLE:

IFB #26-41-CROWN Commercial Washers

Office address of delivery by any other method (special

delivery, overnight, or any other carrier)

BID TITLE:

IFB #26-41-CROWN Commercial Washers

Cumberland County Engineering Department

Attn: Donna Rice

130 Gillespie Street, Room 214

Fayetteville, NC 28301

Cumberland County Engineering Department

Attn: Donna Rice

130 Gillespie Street, Room 214

Fayetteville, NC 28301

Email address for delivery of bid electronically

SUBJECT LINE: IFB #26-41-CROWN Commercial Washers

drice@cumberlandcountync.gov

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above or if submitting

electronically received by the email address listed above on or before 2:00 PM as per the clock in the Engineering

Department on Monday, April 27, 2026, regardless of the method of delivery. All risk of late arrival due to unanticipated

delay—whether delivered by email, hand, U.S. Postal Service, courier or other delivery service is entirely on the vendor.

It is the sole responsibility of the vendor to have the bid to the County department specified by the specified time and

date of opening. If submitting by e-mail, it is recommended that vendors obtain confirmation that e-mail was received.

Any bid received after the bid submission deadline will be rejected.

a) Submit one (1) signed, original executed bid response.

b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the package(s)

for delivery as shown in the table above. Bids will be subject to rejection unless submitted with the information

above included on the outside of the bid package.

Page 3 of 15

Bid Number: IFB #26-41-CROWN Commercial Washers

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site

https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to

drice@cumberlandcountync.gov will receive addendums by email.

2.3 BID QUESTIONS

Written questions shall be emailed to drice@cumberlandcountync.gov by 2:00 PM on Monday, April 20, 2026.

Vendors should enter “IFB #26-41-CROWN Commercial Washers: Questions” as the subject for the email. Questions

will not be answered by phone. Question submittals should include a reference to the applicable IFB section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,

https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors

who submit an intent to bid will receive addendums by e-mail. Vendors shall rely only on written material contained

in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above,

during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce

information required in order for all vendors to submit a responsible bid, may be answered at the County’s discretion

after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered

and if the questions qualify as “minute in nature” shall be determined at the sole discretion of the County.

2.4 IFB TERMS & CONDITIONS

It shall be the vendor’s responsibility to read the instructions, the County’s terms and conditions, all relevant exhibits

and attachments, and any other components made a part of this IFB, and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued

in connection with this IFB.

Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted

as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Vendor’s bid shall constitute a firm

offer.

If a vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during

the question period, in accordance with the instructions in this IFB, about whether specific language proposed as a

modification is acceptable to or will be considered by the County. It is the County’s sole discretion to accept or reject

requested modifications and/or exceptions.

3.0 NOTICES TO VENDOR

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY

PROHIBITED COMMUNICATION: Each vendor submitting a bid, including its representatives, subcontractors, and

suppliers, is prohibited from having any communication with any employees or members of the board of commissioners

of the County except those employees of the County’s Finance Department as designated in this IFB. A vendor who

does not comply with this provision may be disqualified from award of a contract.

!IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The bid must not contain any information

marked as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information protected by

the Trade Secrets Protection Act ( the “Act”) as set out in Article 24 of Chapter 66 of the North Carolina General Statutes,

unless the vendor has noticed the County Department of its intent to designate any information in the bid as such

and received permission from the County Department to do so in writing. Vendor’s notice to the County Department

must be in writing and must describe the information for which confidentiality is requested and explain how the

Page 4 of 15

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Solicitation Number:	600IFB #26-41-CROWN
Project Title:	IFB #26-41-CROWN COMMERCIAL WASHERS
Description:	IFB #26-41-CROWN COMMERCIAL WASHERS
Opening Date:	4/27/2026 2:00 PM
Posted Date:	4/17/2026
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600IFB #26-41-CROWN	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2026-04-27T14:00:00.0000000	Posted Date * 2026-04-16T19:03:46.0000000Z	Primary Commodity Code Washing and drying equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jessica Hullender
Description IFB #26-41-CROWN COMMERCIAL WASHERS
Description IFB #26-41-CROWN COMMERCIAL WASHERS

IFB #26-41-CROWN COMMERCIAL WASHERS

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