1412137046 (IFB) Construction Services for Ponte Vedra Wastewater Treatment Facility Improvements

Solicitation
For Participation in
Construction Services for Ponte Vedra Wastewater Treatment Facility Improvements
for
Jacksonville, FL
Solicitation Number 1412137046
Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on Wednesday, April 8, 2026 at 9:00 AM
Meeting URL: https://teams.microsoft.com/jea
Meeting ID: 281 326 878 138 51
Passcode: mr3Yc6v4
Dial In: (469) 208-1810
Phone Conference ID: 570 504 314#
Mandatory Site Visit on Thursday, April 9, 2026 at 1:00 PM
Location Details:
Ponte Vedra Wastewater Treatment Facility
200 A1A North
Ponte Vedra Beach, FL 32082
Those planning to attend the pre-response meeting and site visit should send contact information to bryapm2@jea.com
48 hours prior to each meeting to have contact information documented.
Responses are due on Tuesday April 28, 2026 by 12:00 PM ET
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.
For more information please contact the JEA Buyer at:
Ella Bedwell bryapm2@jea.com
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1) Solicitation
1.1) Scope of Work
The purpose of this solicitation for IFB Construction Services for Ponte Vedra Wastewater Treatment Facility
Improvements (this "Solicitation") is to evaluate and select a qualified vendor to provide various construction
services that include, but are not limited to, the rehabilitation, demolition, relocation, installation, and/or testing of
Wastewater Treatment Facility (WWTF) ancillary systems and components as described in this Solicitation (the
"Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and
workmanship.
A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this
Solicitation.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.2) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In
June 1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located
in Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.3) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier Network.
Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally, Respondents are
encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is not able to
submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the Section below
titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.4) Zycus Instructions
I. How to Log Into Zycus
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A. New Users - Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.5) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.6) Opening of Responses
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All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated
on the cover page of this Solicitation.
The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately
48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the
Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive
irregularities or informalities in the Responses to the extent allowable under applicable laws.
1.7) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to
confirm the Respondent meets the requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
I. The Respondent must be approved in listed Responsible Bidders List (RBL) by Bid Opening: WP2 -
Water and Sewer Plant Systems Installation, Construction, Maintenance and Repair
* Visit https://www.jea.com/About/Procurement/Become_a_Vendor/ to learn how to become
approved.
Any Respondent whose contract with JEA was terminated for default within the last two years shall have its
Response rejected.
1.8) Mandatory Pre-Response Meeting & Site Visit
There will be a mandatory Pre-Response meeting held virtually and separate mandatory Site Visit associated with this
Solicitation at the dates/times and locations indicated on the cover page of this Solicitation. All interested Respondents
must attend both meetings. Required PPE for the Site Visit are safety shoes, safety vest, and safety glasses.
Those planning to attend both meetings must email their name and contact information to the JEA Buyer on the cover
page of this Solicitation at least 24 hours prior to each meeting to facilitate roll call. A Respondent must only sign in
representing one company, unless otherwise agreed to by JEA in writing. Companies not attending both meetings may
have their Responses rejected.
DUE TO JEA SIGN IN AND/OR SECURITY PROCEDURES IT MAY TAKE UP TO FIFTEEN (15) MINUTES
TO OBTAIN ACCESS TO A JEA FACILITY. PLEASE PLAN ACCORDINGLY SO AS TO ARRIVE TO THE
SITE VISIT ON TIME.
Respondents must be on time to both meetings and must be present at the starting time of the meetings. Respondents
not arriving on time for the meetings may have their Responses rejected and returned unopened.
1.9) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.10) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
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1.11) Liquidated Damages In Contract
The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The
Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.
1.12) Jacksonville Small and Emerging Business (JSEB) Participation Goal
The specific JSEB participation requirement for the Scope of Work described in this Solicitation is: five percent (5%).
This percentage is the percentage of the Respondent's total bid price, less the Supplemental Work Authorization
(SWA), General/Special Conditions, and other allowances as listed in the Bid Workbook, and as noted in the Award
documentation, that must be awarded or subcontracted to JSEB firms. Failure to fully comply with the JSEB
requirements stated herein may disqualify the Response. Respondents are required to complete and submit with their
Response the List of Subcontractors Form, which can be found at www.jea.com. Respondents must specify on the List
of Subcontractors Form how they intend to comply with the JSEB participation requirement stated herein.
Respondents that do not meet the JSEB participation requirement and/or do not submit a List of Subcontractors Form
with their Response may have their Reponses rejected, unless they are exempted under the good faith exception
described below.
In no case shall the Respondent make changes to the JSEB firms listed in its Response, revise the JSEB Scope of
Work or Dollar Amount as stated in its Response without prior written notice to the JEA Project Manager and JEA
Manager Supplier Diversity Programs, and without subsequent receipt of written approval from JEA Project Manager
and JEA Manager Supplier Diversity Programs. JSEB firms that qualify for this Contract are those shown on the
current City of Jacksonville JSEB Directory appearing at https://jaxseb.coj.net. Certification of JSEB firms must come
from the City of Jacksonville. No other agency or organization is recognized for purposes of this Contract.
If the Response does not comply with the JSEB participation requirement established in this Solicitation, the
Respondent must submit documentation as part of its Response describing in detail its good faith efforts to comply
with the JSEB participation requirement of the Solicitation. This documentation shall include at a minimum the
following items:
1. The Respondent shall contact the JEA Manager Supplier Diversity Programs for assistance when all independent
attempts (emails, phone calls, faxes and letters) to contact qualified JSEB firms have failed and shall do so in adequate
time for JSEB firms to be identified and to allow JSEB firms adequate time in which to respond.
2. A written and signed statement describing the level of effort for each of the requirements listed below, including
dates and times, people whom the Respondent contacted and phone numbers to enable JEA to confirm good faith
efforts.
3. Emails and copies of written solicitations of participation the Respondent sent to qualified JSEB firms, showing
adequate response time was provided, defining the scope and nature of the work the JSEB firm is asked to perform,
Respondent contact information for questions and follow-up, and an offer to meet to review plans, specifications and
scope.
4. A statement of the Respondent's efforts to negotiate a suitable agreement with JSEB firms including call logs
showing participants, dates, times, topics discussed, and open issues.
5. A statement of the Respondent's efforts to help qualified firms that may require assistance in obtaining bonding,
insurance, financing, technical support, procedural information, or other items necessary to compete for and perform
the Work.
6. For each offer received from a qualified JSEB firm but rejected by Respondent, a statement explaining why such
offer was not made part of the Response.
7. For each qualified JSEB firm contacted but considered unqualified by the Respondent to perform a portion of the
Work, a statement of the reasons Respondent considered firm to be unqualified.
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Failure by the Respondent to contact the JEA Manager Supplier Diversity Programs as required herein will be
considered when determining if the Respondent has made a good faith effort. The Respondent understands and agrees
that receipt of a lower bid from a non-JSEB qualified firm, will not in and of itself, be sufficient reason to justify
failing to meet the JSEB requirements of the Solicitation. The determination as to whether the Respondent made a
good faith effort in trying to achieve the JSEB participation requirement of this Solicitation will be made solely by
JEA and prior to Award.
All questions and correspondence concerning the JSEB program should be addressed to the following contact:
Bill Hickey
Manager, Supplier Diversity Programs and Procurement Services
JEA
hickwj@jea.com or jsebprogram@jea.com
1.13) Basis of Award - Lowest Bid
JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the
Minimum Qualifications set forth in this Solicitation, and the Respondent's price represents the lowest cost to JEA.
JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for
Award purposes.
1.14) Evaluation Methodology - Competitive Sealed Bidding
The Respondent shall submit its sealed Response to this Solicitation no later than the due date and time indicated on
the cover page of this Solicitation. At the public opening of the Responses, the Responses from all Respondents will
be publicly announced. After the public opening, JEA will subsequently review Responses to determine if they meet
the Minimum Qualifications as stated in this Solicitation. JEA will Award the Contract to the lowest responsive and
responsible Respondent whose price meets or exceeds the Minimum Qualifications, and whose Response Price
represents the lowest cost to JEA.
NO EXCEPTIONS ARE ALLOWED IN AN INVITATION TO BID. IF THE RESPONDENT OBJECTS IN ANY
MANNER TO THE TERMS AND CONDITIONS OR TECHNICAL SPECIFICATIONS, THE OBJECTION MUST
BE ADDRESSED IN WRITING FIVE (5) BUSINESS DAYS PRIOR TO THE DUE DATE, AND THE
OBJECTION MAY BE ADDRESSED IN AN ADDENDUM IF JEA BELIEVES THAT A CLARIFICATION OR
CHANGE IS NECESSARY. ANY MODIFICATIONS, EXCEPTIONS OR OBJECTIONS STATED WITHIN THE
RESPONSE SHALL BE REJECTED.
1.15) Bid Bond
All Reponses shall be accompanied by a bid security in the amount stated on the Response Form. The bid security
must be furnished by the Respondent at or before the opening of the Responses. The bid security shall either be issued
by a surety company authorized to do business in the State of Florida, or Respondent shall furnish a certified check or
cashier's check in the amount of five percent of the total amount shown on the Response Form. The JEA Bid Bond
form can be found at jea.com. Failure to furnish the required bid security will disqualify the Response. If the
Respondent is awarded the Work and fails to execute the Contract within ten (10) days of postmarked date on the
Contract Documents, JEA shall retain the Bid Bond or check as liquidated damages.
1.16) Safety Qualification Requirement
Respondent shall be in compliance with JEA's Contractor Safety Management Process policy. JEA may reject the
company's Response and proceed to Award to the next responsive and responsible Respondent if not in compliance.
JEA Safety information is available online at http://www.jea.com/About/Procurement/Contractor_Safety under
Contractor Safety Management Process. It is the Respondent's responsibility to ensure it is following the JEA Safety
policy. A list of the JEA's Safety Qualified vendors can be found on:
https://www.jea.com/About/Procurement/Contractor_Safety/. For additional information, contact Jim Fisher at (904)
229-5045 or Curtis Stothers at (904) 665-7736.
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Each Company once awarded a JEA Contract is required to provide regular and continuing training for their
employees. Such training shall not be charged to JEA as a separate billable fee. Company (including General / Prime
Contractors) will also monitor the training activities of Subcontractors under their direction. All training outside of
JEA specific training must meet OSHA requirements. Company employees working on JEA projects or sites shall
receive JEA Safety Orientation and JEA Site-Specific Training before beginning work.
1.17) Payment and Performance Bond Amount and Requirements
After receipt of the Contract, the Company awarded the Work shall furnish a Payment and Performance Bond in the
amount indicated on the Response Form, made out to JEA in forms and formats approved and provided by JEA, as
security for the faithful performance of the Work of Contract. JEA will send the approved bond forms to the Company
for execution along with the Contract, however, in no case shall the date on the bond forms be prior to that of the
executed Contract. The surety must be authorized and licensed to transact business in Florida. A fully executed
Payment Bond and Performance Bond must be recorded with the Clerk of Duval County Court and delivered to JEA
before JEA will issue a Purchase Order to begin the Work. No Purchase Order shall be issued until the Payment and
Performance Bonds are recorded and delivered to the JEA Procurement Department. If the Company fails or refuses to
furnish or record the required bonds, JEA will retain the Company's Bid Bond as liquidated damages.
The Payment and Performance Bond requirements may be less than the full Contract amount. The Company should be
aware that their bond premiums may be adjusted by their bonding company, if actual Work exceeds the amount of the
bond, however, any increase in total premiums required will not be approved by JEA for any change in Contract price
as either a change order or as an adjustment through the use of a Supplemental Work Authorization. Unless otherwise
specified on the Bid Form, the Company shall be solely responsible for obtaining and maintaining the required
Payment and Performance Bonds throughout the term of the Contract. To be acceptable to JEA as Surety for
Performance and Payment Bonds, a Surety Company shall comply with the following provisions:
I. The Surety Company shall have a current and valid Certificate of Authority, issued by the State of
Florida, Department of Insurance, authorizing it to write surety bonds in the State of Florida.
II. The Surety Company shall have a current and valid Certificate of Authority issued by the United
States Department of Treasury under Sections 9304 to 9308 of Title 31 of the United States Codes.
III. The Surety Company shall be in full compliance with the provisions of the Florida Insurance Code.
IV. The Surety Company shall have at least twice the minimum surplus and capital required by the Florida
Insurance Code during the life of this agreement.
V. If the Contract Award Amount exceeds $500,000, the Surety Company shall also comply with the
following provisions:
The Surety Company shall have at least the following minimum ratings in the latest issue of A.M. Best's Key Rating
Guide.
POLICY HOLDER'S CONTRACT AMOUNT AND REQUIRED FINANCIAL RATING:
$500,000 TO 1,000,000: A-CLASS IV
$1,000,000 TO 2,500,000: A-CLASS V
$2,500,000 TO 5,000,000: A-CLASS VI
$5,000,000 TO 10,000,000: A-CLASS VII
$10,000,000 TO 25,000,000: A- CLASS VIII
$25,000,000 TO 50,000,000: A- CLASS IX
$50,000,000 TO 75,000,000: A- CLASS X
The Surety Company shall not expose itself to any loss on any one risk in an amount exceeding ten (10) percent of its
surplus to policyholders, provided: Any risk or portion of any risk being reinsured shall be deducted in determining the
limitation of the risk as prescribed in this section. These minimum requirements shall apply to the reinsuring carrier
providing authorization or approval by the State of Florida, Department of Insurance, to conduct business in this state
has been met.
In the case of the surety insurance company, in addition to the deduction for reinsurance, the amount assumed by any
co-surety, the value of any security deposited, pledged or held subject to the consent of the surety and for the
protection of the surety shall be deducted.
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1.18) Subcontractors Use for the Performance of the Work
The Respondent must list the names of the major Subcontractors that it intends to use for this Work, unless the Work
will be self-performed by the Respondent. The Subcontractors must be listed on the Subcontractors Form which is
available at jea.com. Failure to submit this form with the Response may result in rejection of Respondent's Response.
The Respondent shall not use Subcontractors other than those shown on the Subcontractor Form unless it shows good
cause and obtains the JEA Representative's prior written consent. If the Respondent plans to use Subcontractors to
perform over 50% of the Work, the Respondent shall obtain JEA's approval at least five days prior to the Response
Due Date. Failure to obtain JEA approval may result in rejection of the Respondent's Response.
1.19) Shipping, Freight, And Travel--F.O.B. Destination
The Respondent shall include the price for travel, shipment of materials and equipment in its pricing shown on its
Response unless otherwise stated herein. The shipment of all materials shall be F.O.B. Destination.
If the Solicitation allows for travel expenses to be billed separately, then all the Respondent's travel expenses will be
reimbursed in accordance with JEA's Contractor Travel Policy.
1.20) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can
obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by
downloading them from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation
II. Response Form- This can be found in Appendix B of this Solicitation
III. Response Workbook - This can be found in Appendix B of this Solicitation
IV. List of JSEB Certified Firms (if any)
V. Subcontractor Form (if any). However, if the following Subcontractors are utilized to perform this
Work, they shall be listed on the referenced Subcontractor Form: a. Electrical, b. Plumbing, c. HVAC,
d. Instrument and controls (I&C), e. Equipment Suppliers (i.e., pumps, fans, etc..), f. Material
Suppliers, g. Roofing, h. Fuel, I. Mechanical Engineer, j. Fire Protection, h. etc.
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.
I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications
1.21) Addenda Issuance
JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The
Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must
acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda
when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of
each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge
receipt of Addenda may be grounds for rejection of a Response.
1.22) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
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receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,
when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it
is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.23) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:
private communications concerning the details of the Solicitation in which a company becomes privy to information
not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to
an absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.24) Conflict of Interest
This conflict of interest policy applies to all JEA construction projects ("Project"). Any company bidding the
construction phase of a Project cannot at the time of Response/bid submittal, be affiliated with or have any direct or
indirect ownership interest in the architect/engineer ("Designer") of record. The company will also be prohibited from
bidding if the Designer has any direct or indirect ownership interest in the Contractor. Should JEA erroneously award
a contract in violation of this policy, JEA may terminate the contract at any time with no liability to company, and
company shall be liable to JEA for all damages, including but not limited to the costs to rebid the Project. The purpose
of this policy is to encourage bidding and eliminate any actual or perceived advantage that one Respondent may have
over another.
1.25) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:
A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.
B. That every aspect of the Response and the detailed schedule for the execution of the Work, are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA
assumes no responsibility for any understanding or representation made by any of its representatives during or prior to
execution of the Contract unless such understandings or representations are expressly stated in the Contract and the
Contract expressly provides that JEA assumes the responsibility.
C. That, if successful, the Respondent will be registered to conduct business in the State of Florida and in active status
with the Florida Division of Corporations at the time of execution of a Contract.
D. That the Respondent maintains in active status any and all licenses, permits, certifications, insurance, bonds and
other credentials including, but not limited to, all licenses necessary to perform the Work. The Respondent also
certifies that, upon the prospect of any change in the status of applicable licenses, permits, certifications, insurances,
bonds or other credentials, the Respondent shall immediately notify JEA of status change.
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1.26) Ethics
By submitting a Response, the Respondent certifies that its Response is made without any previous understanding,
agreement or connection with any other person, firm, or corporation submitting a Response for the same Work other
than as a Subcontractor or supplier, and that the Response is made without outside control, collusion, fraud, or other
illegal or unethical actions. The Respondent shall comply with all JEA and City of Jacksonville ordinances, policies
and procedures regarding ethics.
The Respondent shall submit only one Response to this Solicitation. If JEA has reasonable cause to believe the
Respondent has submitted more than one Response for the same Work, other than as a Subcontractor or sub-supplier,
JEA shall disqualify the Response and may pursue debarment actions.
The Respondent shall disclose the name(s) of any public officials who have any financial position, directly or
indirectly, in Respondent or its Response by completing and submitting the Conflict of Interest Certificate Form
available at jea.com. Failure to fully complete and submit the Conflict of Interest Certificate will disqualify the
Response. If JEA has reason to believe that collusion exists among the Respondents, JEA shall reject any and all
Responses from such Respondents and will proceed to debar the Respondents from future JEA Awards in accordance
with the JEA Procurement Code.
JEA is prohibited by its Charter from awarding contracts to JEA board members, officers or employees, and is
prohibited from awarding contracts in which a JEA officer or employee has a financial interest. JEA shall reject all
Responses from JEA board members, officers or employees, as well as, all Responses in which a JEA officer or
employee has a financial interest.
In accordance with Florida Statutes Sec. 287.133, JEA shall reject Responses from any persons or affiliates convicted
of a public entity crime as listed on the Convicted Vendor list maintained by the Florida Department of Management
Services. JEA shall not make an Award to any officer, director, executive, partner, shareholder, employee, member, or
agent active in management of the Respondent listed on the Convicted Vendor list for any transaction exceeding
$35,000 for a period of 36 months from the date of being placed on the Convicted Vendor list.
JEA shall also reject any Responses from any persons or affiliates that are listed on State of Florida's Suspended
Vendor List, the City of Jacksonville's Disqualified Vendor List, JEA's Suspended Vendors list, or have had a
contract with JEA terminated for default within the last two (2) years.
1.27) JEA Publications
Applicable JEA publications are available at jea.com.
1.28) Mathematical Errors
In the event of a mathematical error in calculation of the prices entered on the Response, the Unit Prices will prevail.
The corrected price utilizing the Unit Prices quoted by Respondent will be used to determine if the Company is
awarded a Contract for the Work and the corrected pricing will be used throughout the Term.
1.29) Modification or Withdrawal of Responses
The Respondent may modify or withdraw its Response at any time prior to the Response Due Date and Time by
giving written notice to JEA's Chief Procurement Officer by submitting an updated Response. JEA will not accept
modifications submitted by telephone, telegraph, email, or facsimile, or those submitted after the Response Due Date
and Time. The Respondent may not modify or withdraw its Response for a period of 90 days following the opening of
Responses.
1.30) Notice of Prohibition Against Considering Social, Political, or Ideological Interests
Pursuant to Section 287.0501, Florida Statutes, JEA may not:
(i) Request documentation of or consider a vendor's social, political, or ideological interests when determining
whether a vendor is a responsible vendor; or
(ii) Give preference to a vendor based on the vendor's social, political, or ideological interests.
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