26500017 IFB College Street, Drainage Improvements Phase II

Town of Christiansburg
Christiansburg, Virginia
College Street Drainage Improvements - Phase 2
IFB 26500017
ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of College Street Drainage Improvements - Phase 2 will be received by
THE TOWN OF CHRISTIANSBURG at the office of the PROCUREMENT OFFICER, until 3:00 PM local time
on July 9, 2026, at which time the Bids received will be publicly opened and read. Bids will be received for
a single prime Contract. Bids shall be on a unit price basis. Bid security shall be furnished in accordance
with the Instructions to Bidders. The project consists of a grading, tree removal, stormwater detention
pond, stormwater pipe and drop inlets, curb inlets, sidewalk, curb and gutter, a large stormwater junction
box, domestic sanitary sewer pump station removal and new lateral, retaining wall, pavement repair,
permanent stabilization, and associated appurtenances.
Bids will be received for a single prime Contract. Bids shall be on a unit price basis. The DBE Goal for this
procurement is set at 0%.
Bidding Documents, including the project plans, are available at https://eva.virginia.gov/ as well as
https://www.christiansburg.org/bids.aspx.
Sealed Bids must be received via in-person delivery, mail, or electronic submission through eVA, on or
before July 9, 2026, at 3:00 PM, EST. If hand delivered or mailed, the time of receipt shall be determined
by the time clock stamp in the Purchasing Office. If submitted via eVA, time of receipt shall be
determined by the eVA submittal system time clock.
1. Responses should be signed and must be submitted with the provided attachments.
2. The Bidder must provide all exceptions to this Invitation for Bid in writing, to be included with
the Bid.
3. Bids received after the deadline will not be accepted.
To submit an online bid through eVA, refer to the online bidding instructions available at the following
link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online bid through eVA
the Bidder should be a registered vendor in eVA. The Town is not responsible for establishing vendors in
eVA. Bidders are advised that the process of becoming an established vendor in eVA may take several
days. If the Bidder encounters any issues submitting an online bid through eVA, the Bidder should
contact eVA Customer Care for assistance.
**Note: The eVA submittal system cannot accept file sizes larger than 60MB**
An optional pre-bid conference for this project will be held on June 15th, 2026 @ 3:00 pm. The meeting
will be held in the Admin Conference Room (3rd floor) located in Town Hall, 100 E. Main St. Christiansburg
VA. Any questions pertaining to the project or requests to join the pre-bid conference via Teams meeting
should be submitted to jmiddleton@christiansburg.org. Questions must be received by June 22, 2026.
Questions submitted on or before this deadline will be answered via addendum by June 26, 2026.
++END OF ADVERTISEMENT FOR BIDS++
EJCDC(R) C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.

SUGGESTED INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
ARTICLE 1 - Defined Terms ........................................................................................................................... 1
ARTICLE 2 - Copies of Bidding Documents ................................................................................................... 1
ARTICLE 3 - Qualifications of Bidders ........................................................................................................... 1
ARTICLE 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 2
ARTICLE 5 - Bidder's Representations .......................................................................................................... 3
ARTICLE 6 - Pre-Bid Conference ................................................................................................................... 4
ARTICLE 7 - Interpretations and Addenda .................................................................................................... 4
ARTICLE 8 - Bid Security ............................................................................................................................... 5
ARTICLE 9 - Contract Times .......................................................................................................................... 5
ARTICLE 10 - Liquidated Damages ................................................................................................................ 5
ARTICLE 11 - Substitute and "Or-Equal" Items............................................................................................. 5
ARTICLE 12 - Subcontractors, Suppliers, and Others ................................................................................... 6
ARTICLE 13 - Preparation of Bid ................................................................................................................... 6
ARTICLE 14 - Basis of Bid .............................................................................................................................. 7
ARTICLE 15 - Submittal of Bid ....................................................................................................................... 7
ARTICLE 16 - Modification and Withdrawal of Bid ....................................................................................... 7
ARTICLE 17 - Opening of Bids ....................................................................................................................... 8
ARTICLE 18 - Bids to Remain Subject to Acceptance ................................................................................... 8
ARTICLE 19 - Evaluation of Bids and Award of Contract .............................................................................. 8
ARTICLE 20 - Bonds and Insurance ............................................................................................................... 8
ARTICLE 21 - Signing of Agreement .............................................................................................................. 9
ARTICLE 22 - Retainage ................................................................................................................................ 9
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued.
B. Bidder-An individual or entity that submits a Bid to Owner.
C. Successful Bidder-The Bidder whose Bid the Owner accepts, and to which the Owner
makes an award of contract, subject to stated conditions.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 Owner will perform a preliminary evaluation of the bids for responsiveness and errors and
determine the apparent low bidder prior to submittal to VDOT for bid review and final
authorization. There is no requirement on a minimum number of bidders in order to award. Any
determination that a bid is non-responsive must be documented and kept in the project file for
a minimum of three years after the financial close-out of the project. The following lists some,
but not all, reasons a bid may be deemed unresponsive:
(1) Failure to sign the bid or the bid is signed by an unauthorized individual;
(2) Failure to furnish or sign a required bid bond;
(3) Failure to submit a price for each bid item;
(4) Failure to commit to DBE goals or demonstrate a good faith effort to do so, if required in the
IFB;
(5) Failure to be prequalified, if required in the IFB;
(6) The apparent low-bid is excessively over/under the engineer's estimate.
(7) Any other requirements set forth in the Invitation to Bid, including special qualifications of
potential contractors, life-cycle costing, value analysis, and any other criteria such as inspection,
testing, quality, workmanship, delivery, suitability for a particular purpose, outstanding or
unresolved claims, litigation, and failure to pay subcontractors, which are helpful in determining
acceptability. (See Va. Code 2.2-4302.1).
Owner must consult with the VDOT Project Coordinator and obtain concurrence from VDOT
when making a determination that an apparent low-bidder is non-responsive.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

3.02 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.03 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
storage of materials and equipment, and any access needed for such additional lands, are
to be obtained and paid for by Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to rely use, as provided in the General Conditions, has been identified and
established in the Supplementary Conditions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition
of Technical Data set forth in Article 1 of the General Conditions will apply.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or adjacent to the Site are set forth in the
Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05
of the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

the Site, if any, and possible changes in the Contract Documents due to any Hazardous
Environmental Condition uncovered or revealed at the Site which was not shown or
indicated in the Drawings or Specifications or identified in the Contract Documents to be
within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder shall may conduct the required Site visit during normal working hours, and shall not
disturb any ongoing operations at the Site. Bidder shall be responsible for ascertaining
pertinent local conditions such as location, accessibility, general character of the site, and
the character and extent of existing work within or adjacent to the site. Claims, as a result
of failure to do so, will not be considered by the Town.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of
Site conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting,
the Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints
on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at
the Site by Owner or others (such as utilities and other prime contractors) and relates to
the Work contemplated by these Bidding Documents. If Owner is party to a written
contract for such other work, then on request, Owner will provide to each Bidder access to
examine such contracts (other than portions thereof related to price and other confidential
matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 3

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas,
and become familiar with and satisfy itself as to the general, local, and Site conditions that
may affect cost, progress, and performance of the Work;
C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports and
drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of
the Work; (2) the means, methods, techniques, sequences, and procedures of construction
to be employed by Bidder; and (3) Bidder's safety precautions and programs;
E. agree, based on the information and observations referred to in the preceding paragraph,
that at the time of submitting its Bid no further examinations, investigations, explorations,
tests, studies, or data are necessary for the determination of its Bid for performance of the
Work at the price bid and within the times required, and in accordance with the other
terms and conditions of the Bidding Documents;
F. become aware of the general nature of the work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Bidding Documents;
G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
H. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the Work;
and
I. agree that the submission of a Bid will constitute an incontrovertible representation by
Bidder that Bidder has complied with every requirement of this Article, that without
exception the Bid and all prices in the Bid are premised upon performing and furnishing the
Work required by the Bidding Documents.
ARTICLE 6 - PRE-BID CONFERENCE
6.01 A pre-Bid conference will be held at the time and location stated in the invitation or
advertisement to bid. Representatives of Owner and Engineer will be present to discuss the
Project. Bidders are encouraged to attend and participate in the conference. Engineer will
transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in
response to questions arising at the conference. Oral statements may not be relied upon and
will not be binding or legally effective.
ARTICLE 7 - INTERPRETATIONS AND ADDENDA
7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to
Engineer in writing. Interpretations or clarifications considered necessary by Engineer in
response to such questions will be issued by Addenda delivered to all parties recorded as having
received the Bidding Documents. Questions received less than seven ten (10) days prior to the
date for opening of Bids may not be answered. Only questions answered by Addenda will be
binding. Oral and other interpretations or clarifications will be without legal effect.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 4

7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.
ARTICLE 8 - BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five (5)
percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates)
and in the form of a certified check, bank money order, or a Bid bond (on the form included in
the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and
6.02 of the General Conditions.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the
required contract security, and met the other conditions of the Notice of Award, whereupon the
Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract
Documents and furnish the required contract security within 15 days after the Notice of Award,
Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of
that Bidder will be forfeited. Such forfeiture shall be Owner's exclusive remedy if Bidder
defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of
the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders
will be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the Bid opening.
ARTICLE 9 - CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be substantially
completed, and completed and ready for final payment, are set forth in the Agreement.
ARTICLE 10 - LIQUIDATED DAMAGES
10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS
11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment
specified or described in the Bidding Documents without consideration during the bidding and
Contract award process of possible substitute or "or-equal" items. In cases in which the Contract
allows the Contractor to request that Engineer authorize the use of a substitute or "or-equal"
item of material or equipment, application for such acceptance may not be made to and will not
be considered by Engineer until after the Effective Date of the Contract.
11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor
will furnish the materials and equipment specified or described in the Bidding Documents, as
supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of
"or-equal" or substitution requests are made at Bidder's sole risk.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 5

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS
12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or
entities for the performance of the Work if required by the Bidding Documents (most commonly
in the Specifications) to do so. If a prospective Bidder objects to retaining any such
Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an
Addendum, then the prospective Bidder should refrain from submitting a Bid.
12.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or
Contractor to retain any Subcontractor, Supplier, or other individual or entity against which
Contractor has reasonable objection.
ARTICLE 13 - PREPARATION OF BID
13.01 The Bid Form is included with the Bidding Documents.
A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.
Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid
price shall be indicated for each section, Bid item, alternate, adjustment unit price item,
and unit price item listed therein.
13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose
title must appear under the signature), accompanied by evidence of authority to sign. The
corporate address and state of incorporation shall be shown.
13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner
(whose title must appear under the signature), accompanied by evidence of authority to sign.
The partnership's address for receiving notices shall be shown.
13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or
other authorized person and accompanied by evidence of authority to sign. The state of
formation of the firm and the firm's address for receiving notices shall be shown.
13.05 A Bid by an individual shall show the Bidder's name and address for receiving notices.
13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer
in the manner indicated on the Bid Form. The joint venture's address for receiving notices shall
be shown.
13.07 All names shall be printed in ink below the signatures.
13.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall
be filled in on the Bid Form.
13.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall
be shown.
13.10 The Bid shall contain evidence of Bidder's authority and qualification to do business in the state
where the Project is located, or Bidder shall covenant in writing to obtain such authority and
qualification prior to award of the Contract and attach such covenant to the Bid. Bidder's state
contractor license number, if any, shall also be shown on the Bid Form. Bidders and
Subcontractors shall be on the VDOT approved list and shall be VDOT pre-qualified contractors.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 6