IFB-47-CNPMC-0926 CNP Used Milk Coolers Bid

IDEA Public Schools
Invitation for Bid
For
CNP Used Milk Coolers
47-CNPMC-0926

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
IDEA Headquarters: 2115 W. Pike Blvd. Weslaco, TX 78596 Main: (956) 377-8000
COMPANY NAME: __________________________________________________________
TEXAS VENDOR ID OR FEI #: __________________________________________________________
PHYSICAL ADDRESS
STREET: __________________________________________________________
CITY, STATE, ZIP: __________________________________________________________
PHONE NUMBER: __________________________________________________________
E-MAIL ADDRESS: __________________________________________________________
TYPED NAME & TITLE
OF AUTHORIZED AGENT: __________________________________________________________
AUTHORIZED AGENT'S
SIGNATURE: __________________________________________________________
DATE SIGNED: __________________________________________________________
VENDOR CERTIFICATION/ACCEPTANCE
By signing, respondent hereby certifies that respondent has read, understands, and agrees that respondent's bid
constitutes an offer to provide the goods and/or services at the price established on respondent's bid and that
acceptance by IDEA Public Schools of respondent's bid by issuance of a notice of contract award and purchase order
will create a binding legal contract without the need for a separate written agreement or contract. Further respondent
agrees to fully comply with documentary forms herewith made a part of this specific procurement.
SPECIAL NOTES:
* Bid price must be guaranteed for one hundred and twenty (120) days.
* Total amount of bid must include Used Milk Coolers price, freight, and delivery.
* Respondent must provide a complete submission and delivery milestones based on the schedule as noted in this
document.
TOTAL AMOUNT OF BID: $ _________________________________________________________
PAYMENT TERMS
Payment will be issued upon review and approval of invoice within 30 days (Net 30). Invoices shall be fully documented
as to labor, materials and /or equipment provided. Orders will be placed by the IDEA Public Schools and must be given
a Purchase Order Number to be valid. No payments shall be made on invoices not listing a Purchase Order Number.
Invoices should be submitted to IDEA Public Schools ATTN: Child Nutrition Program Accounts Payable via email at;
cnpaccountspayable@ideapublicschools.org or by mail at 2115 W. Pike Blvd., Weslaco, Texas 78596 Attn: CNP
Department.
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
Respondent agrees to comply with all conditions shown on this form. FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID.
1.BACKGROUND INFORMATION
IDEA Public Schools ("IDEA") is a Texas nonprofit corporation and a tax-exempt organization pursuant to the
Section 501(c)(3) of the Internal Revenue Code. Pursuant to Chapter 12, Subchapter D of the Texas Education
Code and its Contract for Charter with the Texas State Board of Education, as renewed by the Commissioner of
Education, IDEA is an open-enrollment charter holder, governmental entity and public school system. IDEA
prepares Texas students from underserved communities for success in college and citizenship. IDEA is a growing
network of high-performing charter schools serving students located throughout Texas in the Austin, El Paso,
Houston, Permian Basin, Rio Grande Valley, San Antonio, and Tarrant County regions. Although IDEA's growth is
rapid, it is also carefully planned. Schools begin with select grade levels and eventually reach full scale as a
K-12 campus as grade levels are added to accommodate the students' advancement.
IDEA's mission is College for All. IDEA serves primarily low-income students in underserved areas of both rural and
urban communities. Over 80% of IDEA students are considered low-income and one of every three students is the
first in their family to go to college. Since the first graduating class in 2007, 100% of seniors have been accepted
and matriculated to a college or university every year for fourteen consecutive years. Thanks to a rigorous path to
college that begins in Kindergarten, IDEA students attend selective universities throughout the country, win national
awards and scholarships, and complete college at a rate six times the national average for low-income students.
Note: While IDEA's affiliates serve students in other states, this Invitation for Bid and any subsequent contract is
only for goods or services provided to IDEA's Texas based charter school and campuses.
2.GENERAL INTENT
Through this Invitation for Bids (IFB), IDEA is soliciting bids for the purchase and delivery of Used Milk Coolers for
all campuses identified herein on Attachment M. Used milk Coolers requested through this IFB shall be purchased
and delivered as ordered.
Each vendor shall furnish the information required in the bid package. The vendor shall sign the IFB Bid Response
Cover Page and all addenda(s) (if issued). The person signing the Bid Response Cover Page must initial at the
bottom of every page, erasures, and/or other changes. Bids signed by an agent must be accompanied by evidence
of the agent's authority unless such evidence has been previously furnished to IDEA.
a. Deliveries shall be Freight on board (FOB) Destination to IDEA destination sites. Freight prepaid and
assumed by the vendor. IDEA reserves the right to pick up items in lieu of delivery from local vendors.
b. IDEA does not pay Federal Excise Taxes. Tax exemption certificates will be provided upon request.
c. The vendor may offer an "equal" product or product exceeding specifications as an alternative. Final
determination of whether an item is an "approved equal" remains with IDEA.
d. Bids submitted on forms other than the IDEA forms or with different terms or provisions may be considered
as non-responsive bids.
e. All bids shall remain firm for a term of 120 days after IFB solicitation period is closed.
f. The vendor shall certify that no federal or state suspension or debarment is in place, which would preclude
receiving a state or federally funded award.
g. IDEA may award this IFB to multiple Vendors/Contractors based upon the responsive and responsible
bidder(s) by region. Breakdown of locations in each region in Attachment "M".
h. The vendor shall submit at minimum of 100% of all bid items listed on Attachment L. Vendors who submit
a bid of less than 100% of bid items listed shall be considered non-responsive.
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
3.RESERVATIONS
IDEA expressly reserves the right to:
a. Waive minor deviations from the specifications when it is determined that the total cost to IDEA of the
deviation is lower than the lowest conforming bid which meets all aspects of the specifications, and the
overall function of the goods or services, or both, specified in the deviating bid is equal to or greater than
that of the conforming bid.
b. Waive any defect, irregularity, or formality in any IFB procedure.
c. Reject any or all bids.
d. Amend the IFB prior to bid opening date to extend or make changes to a specification(s).
e. Procure any item by other means.
f. Increase or decrease the quantity specified in the bid unless the respondent specifies otherwise.
4.SCHEDULE OF EVENTS
Date Solicitation Opens: Monday, June 15, 2026 @ 9:00 AM CST
Pre-Bid Meeting Date and Time: Tuesday, June 23, 2026 @ 1:00 PM CST
Deadline for Written Questions Friday, June 26, 2026 @ 5:00 PM CST
Responses from IDEA Public Schools: Friday, July 10, 2026 @ 5:00 PM CST
IFB Due Date and Time: Tuesday, July 21, 2026 @ 2:00 PM CST
IFB packet will be available at 9:00 AM CST on Monday, June 15, 2026, at the Headquarters Office located at
2115 W. Pike, Weslaco TX 78596 and on our website at the following link https://ideapublicschools.org/our-
story/finance-budget/. The vendor is responsible for obtaining any updates or amendments to the IFB from the
website.
The Pre-bid meeting will be held via web on Teams (Meeting ID: 233 261 827 928 902 Passcode: kM2BM2rc) on
Tuesday, June 23, 2026 @ 1:00 PM CST. Any information given to one prospective vendor will be furnished to all
prospective vendors as an Addendum if such information is necessary to vendors in submitting their bids or if the
lack of such information would be prejudicial to an uninformed vendor.
The bid opening will be held via web on Teams (Meeting ID: 276 807 106 663 859 Passcode: 5jK2o5Nr) on
Tuesday, July 21, 2026 @ 2:00 PM CST. Only names of respondents and total bid amounts (if available) will be
read out loud.
If you have any questions regarding this IFB process, please contact the Child Nutrition Program Procurement staff,
Rebecca Romo at cnpprocurement@ideapublicschools.org. Bids must be delivered to and received prior to this
deadline to the address noted above. There will be no exceptions. Bids received after the deadline will not be
considered for this procurement. No facsimiles or e-mails will be accepted.
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
5.NOTICE TO ALL VENDORS
a. Vendor shall keep IDEA advised of any changes in order(s) status.
b. All submittals are to be for CNP Used Milk Coolers as indicated in the bid item list located on Attachment
L of this IFB. Pricing should include freight/shipping costs and any other fees that apply as indicated by
IDEA.
c. IDEA encourages HUB vendor participation, if vendor is a state certified HUB vendor (Historically
Underutilized Business) and/ or certified MWBD vendor (Minority and Women-owned Business),
certification must be included in submittal.
d. All pricing and any award under this IFB shall be available for all IDEA Child Nutrition Program campuses
identified herein this IFB package.
e. The selected respondent(s) will follow practices, processes, and protocols established by local, state, and
federal agencies with respect to their field of service and goods.
f. All bids will be screened for inclusion of all required information prior to release to the evaluation team.
IDEA staff may exclude from further consideration for contract award any non-responsive bid or portion of
a bid.
6.SCOPE OF WORK/REQUESTED PRODUCT(S)
IDEA expectations with respect to the performance by each vendor in connection with the purchases are set out in
the "Contract Documents" which consist of the Invitation for Bids ("IFB"), Instructions to Vendors, Standard Terms
and Conditions, and Bid Sheet. Vendors who fail to examine the Contract Documents do so at their own risk.
A. The bid item list and specifications that follow are specific requirements. Any deviation or comparable
product must be properly identified and be accepted by IDEA Public Schools through individual submittals
of Attachment "K" included in this IFB packet, one for each deviation. Any deviation to specifications must
be listed and clearly defined.
B. Description of items and price will be captured and listed on Attachment "L". For this reason, vendors are
discouraged from describing any deviations simply as "equal" or "exceeds" the defined requirements:
Instead, vendors are strongly encouraged to explain all deviations in the template provided. Failure to do
so may result in the rejection of the bid and or product for non-compliance.
C. IDEA intends to obtain Milk Coolers for all locations listed in this IFB. The actual locations of bid items may
vary according to the needs and funding. Vendor will be responsible for delivery to the locations listed in
Attachment "M".
D. Vendor is responsible for the Used Milk Coolers purchased from transport through delivery.
E. The specifications include:
Mobile milk cooler, forced-air
8-crate capacity
12-crate capacity
16-crate capacity
Stainless steel drop front, hold-open flip-up lid with lock
Temperature: 33-38 F
Digital thermometer
Commercial-grade stainless steel exterior; aluminum interior with stainless floor
4" casters (lockable)
Self-contained refrigeration
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
Required Capacities
Vendors must provide pricing for both SINGLE-SIDED and DOUBLE-SIDED units:
34"- holds 8 crates
49"- holds 12 crates
58"- holds 16 crates
7.WHO IS ELIGIBLE TO RESPOND
Respondents who are eligible to meet the technical specifications for quality and other terms of this bid package,
and who are not debarred and/or suspended from conducting business with district, federal and state funded
agencies and are recognized by the Texas Comptroller of Public Accounts as having an "Active" right to transact
business in Texas are invited to respond. A prospective respondent must affirmatively demonstrate respondent's
responsibility. A prospective respondent, by submitting a bid, represents to IDEA that it meets the following
requirements:
a. Possesses or can obtain adequate financial resources as required to perform under this IFB.
b. Respondent shall comply with the requirements proposed in this IFB.
c. Have a satisfactory record of integrity and ethics.
d. Respondent shall be in good standing with all applicable national or state associations.
8.RESPONSIVE/RESPONSIBLE RESPONDENTS
IDEA staff reviews the bids received to determine if they are responsive. For bids to be considered responsive and
to be evaluated for selection, the following requirements must be met:
1. The bids must have been submitted by the due date and time.
2. The bids must be completed with the original signatures in blue ink.
3. The bids must be for the specific items requested and described in the IFB Packet.
4. The bids must be submitted in the format described in the IFB Packet.
5. One original (in blue ink and marked original) and one copies must be submitted.
6. Submit an electronic copy in a USB flash drive and an original version of your submittal. The electronic
version shall replicate your original bid including required signatures.
7. Attachment L shall be completed and submitted as a separate document with your bid response.
9.PROCUREMENT CONDITIONS/ GENERAL TERMS
Procurement of the items under this IFB shall be in accordance with the IDEA Public Schools Purchasing Policy1
and the terms and conditions set forth in this section and shall form a part of the contract documents and purchase
order for goods and/or services included in this IFB:
1. IDEA is utilizing the Invitation for Bid (IFB) method of procurement in accordance with the Code of Federal
Regulations, 2 CFR 200.320(b)(1).
2. The listed bid items are commonly acquired items and prices will be used to determine best value, with the
selection of the successful bidder made principally based on price, as set forth at 2 CFR
200.320(b)(1)(i)(C).
3. In accordance with 2 CFR 200.320(b)(1)(ii)(D), a firm fixed price contract will be awarded to the lowest
responsive and responsible bidder(s).
1 https://ideapublicschools.org/wp-content/uploads/2021/07/05.-Purchasing-Policy-Proposed-Amendment-July-
2021_final.pdf
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
4. Warranty and all other pertinent documentation shall be included for each vehicle, if this IFB is for the
purchase of a vehicle(s).
5. All bids must include a detailed statement of exceptions taken to any part of the request. Any deviations
from this procurement solicitation must be noted on the deviations and exceptions form. See Attachment
"K". Deviations or exceptions stipulated in a Vendor's response may result in disqualification. Any language
to the effect that the Vendor does not consider this IFB to be part of a contractual obligation may result in
the Vendor's bid being disqualified. In the absence of any deviation(s) identified and described in
accordance with above, Vendor must fully comply with the Terms and Conditions, Bid Specifications, and
all other requirements associated with this bid solicitation. Every deviation from the bid items requested
must have its own individual Exception or Deviation template located in Attachment "K".
6. IDEA assumes no financial responsibility for any costs incurred by prospective vendors in developing and
submitting a bid or any amendments or addenda, participating in pre-bid conferences, interviews,
participating in any negotiation sessions or discussions, or any other costs incurred by vendors prior to
award of a Contract/Agreement pursuant to this IFB.
7. Deliveries under this Agreement shall be freight prepaid, Freight on Board (FOB) destination, Full Freight
Allowed, Inside Delivery and shall be included in all pricing in Vendor's bid unless otherwise clearly stated
in writing in Vendor's bid. IDEA assumes no liability for goods delivered in damaged or unacceptable
condition. The successful bidder will handle all claims with carriers, and in case of damaged goods, will
ship replacement goods immediately upon notification by IDEA of damage. Bid prices will include all freight
and delivery charges.
8. Deliveries shall be made between 6:30 AM and 2:00 PM, at the designated IDEA campus, unless prior
approval for after-hours delivery has been obtained form IDEA. Inspection will be done by IDEA staff at the
moment of delivery of item(s). Key drop deliveries are not allowed without the full approval of IDEA and
such request must be identified in the Deviations and Exceptions Form "Attachment K".
9. Vendor and/or sales agents acting on the Vendors behalf, shall give 72-hour prior notice to IDEA of any
anticipated disruption of services or delivery of products.
10. All prices in Vendor's bid should remain firm for the Term of the Agreement. Any price changes shall be
presented to IDEA, for acceptance or rejection by IDEA, in its sole discretion, using the same format as
was accepted in Vendor's original bid; all price changes for goods and/or services provided under this
Agreement, must be approved, in writing, by IDEA prior to taking effect. The following documentation shall
be provided to support a request for price change: justification for change/increase using a known market
index/market condition, terms and conditions, and/or manufacturers/distributors' impact (if any).
11. If a material change occurs to a contract entered between IDEA and Vendor, the contract will be cancelled
and/or will not be renewed upon the conclusion of its term. Material change means a modification that
substantially exceeds and/or alters the terms of the original contract between IDEA and Vendor, and/or the
total contract value by more than 10%.
12. Invoices shall be directed to IDEA and submitted to IDEA Headquarters Business Office
(payable@ideapublicschools.org & cnpaccountspayable@ideapublicschools.org) net 30 days after delivery
and inspection has been approved. Vendor shall submit invoices in a timely manner during IDEA's fiscal
year in which the good(s) and/or service(s) are purchased, and:
a. Submit invoice(s), in duplicate, on each purchase order at the time or shortly after each delivery.
b. Invoices shall indicate the purchase order number.
c. All invoice(s) shall be itemized to include a description of each good(s) and/or service(s)
rendered.
d. Items should be shown in numerical order and must correspond with the item numbers shown
on the purchase order.
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
e. Quantity, unit, and price of each item must be shown. All prices should be extended on the
invoice.
f. Total all extensions on the invoice.
g. Discount, if applicable, must be stated, extended and deducted to arrive at a Net Total for invoice.
h. A copy of the bill of lading, and the freight weight bill when applicable, should be attached to the
invoice.
i. Shipment date of merchandise must be shown.
j. Date of purchase order must be shown.
k. Payment shall not be due until the above instruments are submitted after delivery.
l. Vendors should keep IDEA advised of any changes to remittance addresses.
m. IDEA's obligation is payable only and solely from funds available for the purpose of the
purchase. Lack of funds shall render this contract null and void to the extent funds are not
available and any delivered but unpaid for goods will be returned to Vendor by IDEA.
n. Do not include Federal Excise, State or City Sales Tax. IDEA shall furnish exemption
certificate, if required.
o. If a credit is due, the next/subsequent invoice must show the credit owed and applied.
p. If IDEA denies or rejects a product deemed unacceptable, IDEA staff will make a notation
directly on the invoice, initial and date it, along with the initials of the delivery driver.
13. Vendor is required to provide IDEA with copies of certificates of insurance, name and address of Vendor,
the limits of liability, the effective dates of each policy, and policy number shall be delivered to IDEA prior
to the commencement of any work under this Agreement. All policies of insurance shall waive all rights of
subrogation against IDEA and list IDEA as an additional name insured. The insurance company ensuring
the vendor shall be licensed in the State of Texas and shall be acceptable to IDEA. Vendor shall give IDEA
a minimum of thirty (30) days notice prior to any modifications or cancellation of said Agreement to maintain
coverage as specified below. Proof of insurance coverage must be submitted with the bid.
a) Workman's Compensation/Employer's Liability:
Statutory Limits
i) $500,000 Each Accident
ii) $500,000 Policy Limit
iii) $500,000 Each Employee
b) General Liability, Bodily Injury & Property Damage:
i) $500,000 Combined Single Limits
ii) $1,000,000 Aggregate
c) Automotive Liability: $250,000 Each Person
d) Bodily Injury: $500,000 Each Accident
e) Property Damage: $250,000
14. IDEA may during term of award add additional campuses/delivery locations to be included as part of the
agreement resulting from this IFB solicitation.
15. All goods and/or services provided by the Vendor under this Agreement must be warranted to be free from
defects in material, workmanship, and free from such defects in design for a period of one (1) year upon
the later of IDEA's acceptance of the product and/or service or payment of the applicable invoice. If the
Vendor's/manufacturer's warranty is less than the required period, the Vendor shall warrant the goods
and/or services to the full extent as provided by the Vendor/manufacturer. IDEA will endeavor to give the
contractor written notice of the breach of warranty within thirty (30) days of the discovery of the breach of
warranty, but failure to give timely notice shall not impair IDEA's rights under this section. Vendor warrants
that any services rendered by the Vendor in relation to warranty of items will be fully and timely performed
in a professional and workmanlike manner in accordance with generally accepted industry standards and
practices, the terms, conditions, and covenants of the Agreement, and all applicable Federal, State, and
local laws, rules, and regulations. Vendor warrants that all goods and/or services furnished under this
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
Agreement shall conform in all respects to the terms of this Agreement, including, without limitation, those
detailed in the procurement solicitation issued by IDEA. In addition, Vendor warrants that goods and/or
services are suitable for and will perform in accordance with the purchases for which they are intended.
Vendor shall assume all liabilities incurred within the scope of the consequential damages and incidental
expenses, as set forth in the vendor or manufacturer's warranty, which result from either delivery or use of
product, which does not meet the specifications within this Agreement, the procurement solicitation, or
Purchase Order.
16. IDEA reserves the right to accept or reject any or all bids received or to cancel or extend in part or its
entirety, this Invitation of Bids, or make multiple or partial awards.
17. Award of purchase agreement or contract shall be made only to the lowest responsive and responsible
respondent(s), i.e., a respondent who offered the lowest price and has demonstrated competence to deliver
the specified goods/services, a proven record of business integrity and ethics, and the ability to meet the
requirements of this IFB
18. When submitting bids, it is required that the respondent have the necessary professional experience, prior
training, and applicable professional judgment to perform the activities or deliver the goods stated in this
IFB.
19. Bids may be withdrawn only by delivery of a written request to IDEA at (use generic email address) prior to
the specified deadline time/date stated in the IFB. The authorized signatory must sign such requests.
20. Bids received will become a part of the IDEA's official files without further obligation to the respondents.
21. The contents of a successful Bid may become a contractual obligation if selected. Failure of the Respondent
to accept these obligations can result in cancellation of an award or purchase agreement. IDEA reserves
the right to withdraw or reduce the amount of an award or to cancel any contract resulting from this
procurement if there is misrepresentation or errors in the specifications, pricing, terms, or Respondent's
ability to meet the terms and conditions of this IFB or if adequate funding is not received.
22. A bid submitted in response to this IFB does not commit IDEA to award a purchase agreement or a contract.
IDEA does not commit to a reimbursement of any costs incurred in the preparation of a response nor commit
to pay for any costs incurred prior to the execution of a formal purchase agreement or contract unless such
costs are specifically authorized in writing by IDEA.
23. IDEA reserves the right to contact any individual, agency, or employers listed in the IFB, to contact others
who may have experience and/or knowledge of the respondent's goods/supplies, relevant performance,
qualifications, etc., and to request additional information from any and all respondents.
24. No employee, officer or member of IDEA shall participate in the selection, development of a response to
this IFB, award or administration of a contract supported by the IFB if a conflict of interest, real or apparent,
would be involved.
25. Respondents shall not engage in any activity that will restrict or eliminate competition. This does not
preclude joint ventures or subcontracts. Violation of this provision may cause a respondent's response to
be rejected.
26. Prior to award of any purchase agreement or contract, a Respondent must sign a Certification Regarding
Conflict of Interest stating adherence to IDEA's policy regarding free and open competition and conflicts of
interest.
27. IDEA is exempt from federal excise tax, state, and local tax. Do not include tax in cost figure. If it is
determined that tax was included in the cost figures, it will not be included in the tabulation of any awards.
28. UNDUE INFLUENCE: In order to ensure the integrity of the selection process, vendor's officers, employees,
agents or other representatives shall not lobby or attempt to influence a vote or recommendation related to
the vendor's response, directly or indirectly, through any contact with school board members or other school
officials from the date this solicitation is released until the award of a contract by IDEA's Board of Directors.
Rev. 01/03/2022
Initials here

Invitation for Bid: 47-CNPMC-0926 CNP Used Milk Coolers
Bid Posting: Monday, June 15, 2026
Bid Due Date: Tuesday, July 21, 2026 @ 2:00PM CST
Contact: cnpprocurement@ideapublicschools.org
29. PAYMENT TERMS: Unless a prompt payment discount with a payment term of at least 10 days is offered
and accepted by IDEA, payment terms shall be Net 30 days from date of acceptance or receipt of a properly
prepared and submitted invoice, whichever is later.
30. INDEPENDENT CONTRACTOR RELATIONSHIP: Nothing herein shall be construed as creating the
relationship of employer or employee between IDEA and the Contractor or between IDEA and the
Contractor's employees. IDEA shall not be subject to any obligation or liabilities of the Contractor or the
Contractor's employees incurred in the performance of the contract unless otherwise herein authorized.
Neither the Contractor nor its employees shall be entitled to any of the benefits established for IDEA
employees, nor be covered by IDEA's Workers' Compensation Program.
31. LIMITATIONS AND NO WAIVER OF GOVERNMENTAL IMMUNITY: THE PARTIES ARE AWARE THAT
THERE ARE CONSTITUTIONAL AND STATUTORY LIMITATIONS ON THE AUTHORITY OF IDEA (A
PUBLIC SCHOOL) TO ENTER INTO CERTAIN TYPES OF CONTRACTS, INCLUDING, BUT NOT
LIMITED TO, ANY TERMS AND CONDITIONS RELATING TO LIENS ON IDEA'S PROPERTY;
DISCLAIMERS AND LIMITATIONS OF WARRANTIES; DISCLAIMERS AND LIMITATIONS OF LIABILITY
FOR DAMAGES; WAIVERS, DISCLAIMERS AND LIMITATIONS OF LEGAL RIGHTS, REMEDIES,
REQUIREMENTS AND PROCESSES; LIMITATIONS OF PERIODS TO BRING LEGAL ACTION;
GRANTING CONTROL OF LITIGATION OR SETTLEMENT TO ANOTHER PARTY; LIABILITY FOR ACTS
OR OMISSIONS OF THIRD PARTIES; PAYMENT OF ATTORNEYS' FEES; DISPUTE RESOLUTION;
INDEMNITIES; AND CONFIDENTIALITY (COLLECTIVELY, THE "LIMITATIONS"), AND TERMS AND
CONDITIONS RELATED TO THE LIMITATIONS WILL NOT BE BINDING ON IDEA EXCEPT TO THE
EXTENT AUTHORIZED BY THE LAWS AND CONSTITUTION OF THE STATE OF TEXAS. THE
CONTRACTOR FURTHER ACKNOWLEDGES, STIPULATES, AND AGREES THAT NOTHING IN THIS
RFQ AND/OR IN ANY RESULTING CONTRACT WITH IDEA SHALL BE CONSTRUED AS A WAIVER OF
ANY GOVERNMENTAL, STATUTORY, OR SOVEREIGN IMMUNITY FROM SUIT AND LIABILITY
AVAILABLE TO IDEA UNDER APPLICABLE LAW.
32. INDEMNIFICATION: THE CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS IDEA
PUBLIC SCHOOLS AND ITS BOARD OF DIRECTORS, OFFICERS, AGENTS, AND EMPLOYEES
(COLLECTIVELY THE "IDEA INDEMNITEES") IN THEIR OFFICIAL AND INDIVIDUAL CAPACITIES
FROM AND AGAINST ALL DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, SUITS, JUDGMENTS,
EXPENSES, AND OTHER CLAIMS OF ANY NATURE, KIND, OR DESCRIPTION, INCLUDING
ATTORNEYS' FEES INCURRED IN INVESTIGATING, DEFENDING, OR SETTLING ANY OF THE
FOREGOING BY ANY PERSON OR ENTITY, ARISING OUT OF, CAUSED BY, OR RESULTING FROM
THE CONTRACTOR'S PERFORMANCE UNDER OR BREACH OF THIS AGREEMENT AND THAT ARE
CAUSED IN WHOLE OR IN PART BY ANY ACT OR OMISSION, INCLUDING ANY NEGLIGENT ACT,
NEGLIGENT OMISSION, OR WILLFUL MISCONDUCT OF THE CONTRACTOR, ANYONE DIRECTLY
EMPLOYED BY THE CONTRACTOR, OR ANYONE FOR WHOSE ACTS THE CONTRACTOR MAY BE
LIABLE. THE PROVISIONS OF THIS SECTION WILL NOT BE CONSTRUED TO ELIMINATE OR
REDUCE ANY OTHER INDEMNIFICATION OR RIGHT WHICH ANY IDEA INDEMNITEE HAS BY LAW
OR EQUITY. ALL PARTIES WILL BE ENTITLED TO BE REPRESENTED BY COUNSEL AT THEIR OWN
EXPENSE. THE CONTRACTOR'S OBLIGATIONS CONTAINED IN THIS SECTION SURVIVE
TERMINATION OR EXPIRATION OF THIS AGREEMENT AND CONTINUE ON INDEFINITELY AND
CANNOT BE WAIVED OR VARIED.
33. GRATUITIES: IDEA may, by written notice to the Contractor, cancel any agreement without liability to IDEA
if it is determined by IDEA that gratuities, in the form of entertainment, gifts, or otherwise, were offered or
given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of
IDEA with a view toward securing a contract or securing favorable treatment with respect to the awarding
or amending, or the making of any determination with respect to the performing of such a contract. In the
event this contract is cancelled by IDEA pursuant to this provision, IDEA shall be entitled, in addition to any
other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in
providing such gratuities.
Rev. 01/03/2022
Initials here