(IFB) Class 412 Equipment Trailers Addendum 1

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	336212 - Truck Trailer Manufacturing
Posted Date:	Nov 26, 2025
Due Date:	Dec 5, 2025
Solicitation No:	1412077246
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

1412077246 (IFB) Class 412 Equipment Trailers

The purpose of this solicitation for Class 412
Equipment Trailers (this "Solicitation") is to evaluate and select a
vendor to provide four (4) 40,000 lb. Equipment Trailers and one (1) 16,000 lb.
Tilt Equipment Trailer as described in this Solicitation (the "Work")
and to determine the best method for JEA to procure the Work with regards to
pricing, quality, design, and workmanship. Units must be tested and delivered
to JEA Fleet Facility (5717 New Kings Road Jacksonville, Florida 32209) in
complete operational condition, with all required equipment, certifications,
registrations and documentation by the date specified per awarded contract.

USE THIS LINK TO ACCESS THIS SOLICITATIONS VIA ZYCUS

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1006110/

Optional Pre-Response Meeting: November 25, 2025

Solicitation Due Date: December 5, 2025

1412077246 - Solicitation

1412077246 Addendum 1

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Solicitation

For Participation in

Class 412 Equipment Trailers

for

JEA

Jacksonville, FL

Solicitation Number 1412077246

Optional Pre-Response Meeting via Microsoft Teams on Tuesday November 25, 2025, at 9:30 AM ET

Meeting URL: Join the meeting now

Meeting ID: 271 823 494 102 02

Meeting Passcode: ai9bc95i

Dial In: +1 321-558-7338

Phone conference ID: 911 126 127#

Those planning to attend via Microsoft Teams should send contact information to: Eugene Brown at browe2@jea.com

, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on Tuesday December 9, 2025, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

For more information, please contact the JEA Buyer at:

(Eugene Brown browe2@jea.com)

1.2) Scope of Work

The purpose of this solicitation for Class 412 Equipment Trailers (this "Solicitation") is to evaluate and select a vendor

to provide four (4) 40,000 lb. Equipment Trailers and one (1) 16,000 lb. Tilt Equipment Trailer as described in this

Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing,

quality, design, and workmanship. Units must be tested and delivered to JEA Fleet Facility (5717 New Kings Road

Jacksonville, Florida 32209) in complete operational condition, with all required equipment, certifications,

registrations and documentation by the date specified per awarded contract.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Tuesday December 9, 2025, by 12:00 PM EST)

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the

opening date. Questions received within five business days prior to the opening date may not be answered.

1.7) Pre-Response Meeting

There will be an Optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft teams meeting may email their name and contact information to the JEA Buyer

Eugene Brown at browe2@jea.com listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll

call. A Respondent must only sign in representing one company, unless otherwise agreed to by JEA in writing.

1.8) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an ITN, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a

reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated above.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

The Respondent must have successfully completed two (2) similar type builds in the United States in the last

three (3) years, with an aggregate one (1) year contract total of $200,000 or greater, ending October 31, 2025.

If a supplier has successfully performed work with JEA, this is an acceptable reference for one (1) of the two

(2) references and highly encouraged. A similar contract is defined as Class 412 Equipment Trailer with

similar complexity as the ones in this solicitation.

II. The Respondent must be the manufacturer, authorized distributor, or franchise motor vehicle dealer as defined

in Florida Statute of the items they are proposing in Appendix B - Response Workbook.

III. The Respondent must be able to meet all the specifications listed in Appendix A – Technical Specifications of

this solicitation. Respondent will annotate any proposed changes to the Technical Specifications and must

have those changes approved by JEA before submitting bid.

IV. Any Respondent whose contract with JEA was terminated for default within the last two years shall have its

Response rejected.

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based

on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.13) Basis of Award - Lowest Bid

JEA will Award a Contract to the responsive and responsible Respondent whose Response meets or exceeds the

Minimum Qualifications set forth in this Solicitation, and the Respondent's price represents the lowest cost to JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for

Award purposes.

1.14) Tie

In the event of a tie score, the tie shall be resolved in accordance with JEA's Procurement Code and Operational

Procedures.

1.15) Required Forms to be Submitted

The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can

obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by

downloading them from JEA.com.

A. The following forms are required to be submitted with the Response:

I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation

II. Response Form- This can be found in Appendix B of this Solicitation

III. Response Workbook - This can be found in Appendix B of this Solicitation

IV. Conflict of Interests Form – This can be found in Appendix B of this Solicitation

V. List of Subcontractors Form – This can be found in Appendix B of this Solicitation

If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA shall reject

the Response.

B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be

rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these

documents prior to Contract execution could result in Response rejection.

I. Conflict of Interest Certificate Form - This form can be found at JEA.com

II. Insurance certificate

III. W-9

IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)

V. Any technical submittals as requires by the Technical Specifications

1.16) Addenda Issuance

JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The

Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must

acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda

when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of

each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge

receipt of Addenda may be grounds for rejection of a Response.

1.17) Contract Execution and Start of Work

Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless

expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after

receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,

JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.

Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds

(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the

Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.

For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with

administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such

authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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(IFB) Class 412 Equipment Trailers Addendum 1

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