IFB 26-049 Chase Garage Door Installation - REBID

Agency:	Huntsville Utilities
State:	Alabama
Type of Government:	State & Local
NAICS Category:	238290 - Other Building Equipment Contractors 238350 - Finish Carpentry Contractors
Posted Date:	May 7, 2026
Due Date:	May 22, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Invita on for Bid No.: 26-049

Project Title:

Chase Garage Door Installa on- REBID

Contract Administrator: Miranda Duke

Prebid Mee ng:

9:00 AM CST on May 14, 2026

Prebid Loca on:

1145 Jordan Rd. Huntsville, AL 35811

Ques ons Deadline: 5:00 PM CST on May 18, 2026

Bid Opening Time/Date: 9:00 AM CST on May 22, 2026

Opening Loca on:

112 Spragins Street NW Huntsville, Alabama 35801

Project Duration:

60 Days

Huntsville U li es is seeking bids for the above-men oned project located in Huntsville, Alabama. Sealed bids will

be received by the City of Huntsville, a municipal corpora on within the State of Alabama, d/b/a/ Huntsville U li es,

by mail, at P.O. Box 2048, Huntsville, AL, 35804, or personal delivery, at the loca on men oned above. Bidder

instruc ons, including pre-bid mee ng and contractor ques onnaire details, are provided in the bid documents. The

contractor shall furnish all supervision, labor, materials, supplies, tools, equipment, and transporta on necessary to

perform the work called for under this contract in a mely, safe, and professional manner.

All ques ons and requests for this bid packet must be emailed to the Contract Administrator signed below. As part

of the bidding process, a endance at the pre-bid mee ng is considered mandatory.

Bids will be accepted only from qualiﬁed General Contractors licensed prior to the bid opening by the State of

Alabama. Bids should be submi ed to the address listed above for the bid opening. Bid submi als are to be marked

with the IFB number and project, Contract Administrator’s name, Due Date and Time of Opening, and the General

Contractor’s License number on the outside of the main envelope or package. Bids should be submi ed in an opaque,

sealed envelope or package to ensure conﬁden ality.

A cashier's check or a bid bond payable to the City of Huntsville, Alabama, d/b/a/ Huntsville U li es for an amount

not less than 5% of the contractor's bid, but in no event more than $10,000.00, will be required to accompany each

contractor's bid. A performance bond, a payment bond, a maintenance bond, and insurance will be required prior

to execu on of the contract. Liquidated Damages are a part of all construc on projects. No bid may be withdrawn

a er the scheduled closing me for the receipt of bids for a period of ninety (90) days.

The right to reject any and all bids is reserved.

Your assistance in mee ng our requirements is appreciated.

Miranda Duke

Contract Administrator

Purchasing Department

256-535-1435

miranda.duke@hsvu l.org

ATTACHMENT A

SEGMENT 1

TERMS AND CONDITIONS

1. SUBMISSION OF PROPOSAL

The Bidder shall submit an original hard copy of the Bidder’s Proposal Checklist, Proposal Form,

Proposal Guarantee and any other required documents/forms that are specified in the Bid Letter,

Addendums, or Bid Packet and a USB drive of the complete proposal, including copies of all documents

required to the appropriate purchasing agent as detailed on the Bid Letter.

2. RIGHTS RESERVED

Huntsville Utilities reserves the right to consider each item separately. Huntsville Utilities reserves all

rights to make advantageous decisions for the betterment of Huntsville Utilities customers.

3. STATE BID LAW

Huntsville Utilities adheres to the provisions as set forth in Title 39 Public Works Act and Title 41 State

Government Section 16 Public Contracts of the Code of Alabama.

4. Responsibility for assuring bid arrival at bid opening place prior to bid opening rests with the bidder.

Huntsville Utilities is under no obligation to pay postage-due on bid packages.

5. All correspondence regarding the referenced invitation for bid must be submitted in writing via email

to the appropriate purchasing agent.

6. Bids written in pencil will not be accepted.

7. Errors may not be corrected by the Contractor after bid opening; however, Huntsville Utilities reserves

the right in our evaluation to verify entries that appear to be obvious arithmetic, typing, or similar

errors. When discrepancies exist between soft copy and hard copy submittals, the hard copy will

govern.

8. Unsigned bids will not be accepted.

9. Late bids will not be opened, considered for evaluation, nor returned to the bidder. Incomplete bids

will not be considered.

10. A bid may be withdrawn prior to bid opening only after written request from Bidder and upon

acknowledgement by purchasing agent.

11. The Bid must be received in the format specified. The Bidder may submit supplemental information

on USB Drive submittal.

12. PROPOSAL

Owner reserves the right to request cost breakdown information and to negotiate any price submitted

by bidders. Owner reserves the right to make award to other than the low bidder or to award a

subcontract based upon the original price proposals without negotiation, provided that the contract

is awarded to the lowest, responsible and responsive bidder. Bidders are encouraged to provide their

most favorable price when bidding. All blank spaces for bid prices must be filled in. The bidder may

present alternative proposals and we reserve the right to consider alternative proposals.

13. A copy of a valid Alabama Contractor’s license must accompany each bid, if required. Failure to comply

with this provision (if required), shall result in disqualification of bidder.

A.S1 REV.02.25

1 of 3

ATTACHMENT A

SEGMENT 1

TERMS AND CONDITIONS

14. BID SECURITY

If required per Bid Letter, each bid must be accompanied by a cashier's check drawn on an Alabama

bank or a bid bond executed by a surety company dully authorized and qualified to make such bonds

in the State of Alabama payable to the City of Huntsville, Alabama, d/b/a Huntsville Utilities for an

amount not less than five percent (5%) of the bidder's bid, but in no event more than ten thousand

and no/100 ($10,000.00).

15. The Attorney-in-Fact who executes these bonds must file a notarized and effectively dated copy of his

power of attorney. If required by State Statute, certifications of a resident agent shall also be provided.

16. All cashier's checks or bid bonds can be returned to all but the lowest bidders. The remaining cashier's

checks and bid bonds can be returned after the Owner and successful Bidder have executed the

Contract, or, if no award has been made, upon the demand of the Bidder at any time thereafter, so

long as they have not been notified of the acceptance of their bid.

17. Any successful Bidder, upon their failure or refusal to execute and deliver the Contract and the

required Performance Bond, Payment Bonds, insurance documents and any other bonds which may

be required by the Contract Documents, required within fifteen (15) days after they have received

notice of the Owner's acceptance of their bid, shall forfeit to the Owner, as liquidated damages for

such failure or refusal, the security deposited with their bid. Exceptions to this requirement will be

considered upon written request.

18. ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made

orally to a Bidder. Each request for such interpretation or clarification shall be made in writing to the

owner's representative listed for the project. All interpretations and supplemental instructions will be

issued in the form of written addenda which, if issued, will be sent via email to all prospective bidders.

Failure of any Bidder to receive such addendum or interpretation shall not relieve such Bidder from

any obligation under their bid as submitted. All addenda shall be acknowledged by the Bidder in the

Proposal, and failure to do so may be cause for the bid to be considered non-responsive.

19. BIDDER'S UNDERSTANDING

Bidder must fully understand the conditions relating to the project, and it is mandatory that each

bidder has made themselves familiar with the Contract Documents in its entirety. Failure to do so shall

not relieve a successful Bidder of their obligation to furnish all material and labor necessary to carry

out the provisions of the Contract, nor of their obligation to enter into a contract and complete the

work in strict accordance with the Contract. The bidder, in carrying out this work, shall employ such

methods or means that will not cause any interruption of or interference with the work of any other

performance for this project or another project or work performed by Huntsville Utilities. .

20. LAWS AND REGULATIONS

The Bidder's attention is directed to the fact that all applicable State laws, municipal ordinances, and

the rules and regulation of all authorities having jurisdiction over construction of the project shall

apply to the Contract throughout, and they shall be deemed to be included in the Contract Documents

the same as though herein written out in full.

21. SALES AND USE TAXES

A.S1 REV.02.25

2 of 3

ATTACHMENT A

SEGMENT 1

TERMS AND CONDITIONS

The Bidder shall be responsible for any and all local, State, and Federal taxes which may be charged

in association with the required materials and labor which the Contractor is required to furnish for

this Project. The Owner, who maintains a tax-exempt status, will pay no taxes.

22. CONTRACT DOCUMENTS

All work on this project shall be performed in accordance with the Contract Documents, which consist

of all documents pertained in the bid packet, including but not limited to Advertisement Notice, Bid

Letter, Bidding Terms and Conditions, General Conditions, Special Conditions, Scope and Statement

of Work, Proposal, Pricing Format, required forms, addenda’s, agreements, contracts, instructions or

bonds, bidders submission, etc., which are to be considered an integral part of the Contract

Documents whether or not attached hereto.

23. Should any conflicts or discrepancies be found between the parts, the order of precedence as listed

in the General Conditions shall prevail.

24. METHOD OF AWARD

The basis for award shall be the Proposal from the lowest responsible and responsive Bidder that, in

the Owner's sole and absolute judgement, will best serve the interests of the Owner. The Owner also

reserves the right to reject all bids and execute the work with his own forces or re-bid the entire

Project or any part thereof.

25. GOVERNING LAW AND LEGAL VENUE

Alabama law, without regard to its conflicts of law provisions, shall exclusively apply to the Agreement,

questions of immunity related to HU, and any disputes between the Parties. Any provisions of the

Agreement or the Addendum that may be considered a consent to suit or a waiver of immunity by HU

is hereby stricken and rendered null and void. HU does not consent to binding arbitration. Exclusive

jurisdiction and venue of any claims shall lie in the United States District Court for the Northern District

of Alabama, Northeastern Division (Huntsville), or the Circuit Court of Madison County, Alabama. All

Parties to the Agreement shall comply with all laws and regulations governing their activities pursuant

to the Agreement. Each party shall be responsible for its own attorney fees regarding enforcement of

the Agreement or in collecting any amounts due or resulting from any breach of the Agreement.

26. The Owner reserves the right to reject any Proposal not in compliance with the Contract Documents,

or to waive any irregularities or informalities at their sole discretion.

A.S1 REV.02.25

3 of 3

ATTACHMENT A

SEGMENT 2

GENERAL CONDITIONS

Contractor shall be subject to the following Huntsville Utilities clauses that are incorporated into this

document with the same force and effect as though set forth in full text. Contractor and its subcontractors

will be and are bound by any and all of said clauses insofar as they relate in any part or in any way, directly

or indirectly to the work covered by this Agreement, unless specifically omitted.

REF. NO.

TITLE

PART 1 - SCOPE AND DEFINITIONS

Scope

Definition of Terms

General Terms

Reserved

PART 2 - THE OWNER

14 - 20

Award of the Contract

Notice to Proceed

Access and Inspection

Temporary Suspension of Work

Owner's Right to Do Work

Changes in the Work

Priorities and Use of Completed Work

Right to Retain Imperfect Work

Ownership of Drawings

Reserved

PART 3 - OWNER'S REPRESENTATIVE

33 - 40

Authority of the Owner's Representative

Addenda

Interpretation of Plans and Specifications

Furnishing of Contract Documents

Detail Drawings and Instruction

Pre-construction Conference

Project Meetings

Authority to Halt Construction

Rejected Material or Defective Work

Unnoticed Defects

Preliminary Approval

Inspectors and Representatives

Reserved

A.S2 REV.06.24

1 of 45

This page summarizes the opportunity, including an overview and a preview of the attached documents.

IFB 26-049 Chase Garage Door Installation - REBID

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also