IFB B50836 ¿ Procurement of Janitorial Services for the MARTA Headquarters Complex

METROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY
INVITATION FOR BIDS
FOR
B50836
PROCUREMENT OF JANITORIAL SERVICES FOR THE MARTA
HEADQUARTERS COMPLEX

INVITATION FOR BIDS
B50836: PROCUREMENT OF JANITORIAL SERVICES FOR THE MARTA HEADQUARTERS
COMPLEX
PART 1: INFORMATION AND INSTRUCTIONS TO BIDDERS
1. General and Background Information
2. Equipment, Supplies and/or Services Being Procured
3. Definitions
4. Minimum Qualifications
5. No Offer by MARTA; Firm Offer by Bidder
6. Pre-Bid Conference
7. Additional Documentation
8. Procurement Questions; Prohibited Contacts
9. Bid Deadline
10. Ownership of Bids
11. Required Submittals
12. Bid Evaluation; Award and Multiple Award; Trade names and Alternatives
13. Submission of Bids
14. Rejection of Bids; Cancellation of IFB; Waiver of Technicalities
15. Georgia Open Records Act
16. Representation
17. Conflict of Interest
18. Protests
19. Equal Employment Opportunity and Disadvantaged Business Utilization
20. Environmental Purchasing
21. Electronic Solicitation Documents
22. Award of Contract; Execution
PART 2: SUPPLEMENTARY INSTRUCTIONS TO BIDDERS
PART 3: SUBMITTAL FORMS
1. Illegal Immigration Reform and Enforcement Act Affidavit(s) (Form 1: Form 1a, Form
1b, Form 1c)
2. Acknowledgement of Addenda (Form 2)
3. Bid Form (Form 3)
4. No Conflict of Interest (Form 4)
5. List of Proposed Subcontractors (Form 5)
6. Qualifications and Business References (Form 6)
PART 4: FORM OF CONTRACT
1. Contract
2. Exhibit A: Scope of Services
a. Attachment 1: Materials and Supplies

b. Attachment 2: Commercial/Industrial Equipment List
c. Attachment 3: Inspection Form
d. Attachment 4: Frequency of Services
e. Attachment 5: Deduction Calculation Chart
f. Attachment 6: Periodic Service/Will Call Service Approval Form
g. Attachment 7: Application for Access to MARTA Facilities
h. Attachment 8: Minimum Staffing
3. Exhibit B: Special Terms and Conditions
4. Exhibit C: Payment Terms
5. Exhibit D: Additional Insurance and Bonding Requirements
6. Exhibit E: No Conflict of Interest
7. Appendix A: Office of Corporate Compliance & Engagement

Part 1: Information and Instructions to Bidders
1. General and Background Information: The Metropolitan Atlanta Rapid Transit Authority
("MARTA") operates the ninth largest transit system in North America, providing bus, rail
and paratransit services in the greater metropolitan Atlanta area. MARTA transports over
500,000 people in the City of Atlanta and counties of Clayton, DeKalb and Fulton daily.
MARTA has approximately 4,540 employees.
2. Equipment, Supplies and/or Services Being Procured: MARTA is seeking bids from Firms
to provide Janitorial Services for the MARTA Headquarters Complex. MARTA's Office of
Facilities will administer the contract (if awarded) pursuant to the terms and conditions
contained in that certain form of Procurement of Janitorial Services for the MARTA
Headquarters Complex attached hereto at Part 4 ("Contract").
3. Definitions: The following terms shall have the following meanings when used
throughout this Invitation for Bids ("IFB"):
Bid: A written response (i.e., bid form and other required submittals) to this IFB
prepared by a Bidder and submitted to MARTA's Office of Contracts,
Procurement and Materials ("CPM").
Bidder: Each Firm or aggregation of Firms (which may include a joint venture
partnership, limited liability company or limited liability partnership)
submitting a bid in response to this IFB with the intent of performing the
services as the prime contractor.
Firm(s): A person or entity that has or will obtain, prior to the execution of any
contract awarded hereunder, all necessary licenses required by the State
of Georgia to perform the Services and is authorized to do business in the
State of Georgia.
4. Minimum Qualifications: To participate in this procurement, Bidder must satisfy the
qualifications required by this IFB. Where the Bidder is a partnership, joint venture
arrangement, limited liability company, limited liability partnership or other multiple
entity organization, the entity that holds a majority ownership interest in the Bidder (i.e.,
over 50% ownership) must meet the minimum requirements set forth in this IFB.
Additionally, prior to execution of the Contract, the successful Bidder will be required to
demonstrate that it is duly authorized to conduct business in the State of Georgia.
Bidder(s) (or an entity comprising Bidder) must not submit more than one bid under the
same or different names or as part of multiple organizations. Any bidder or entity
comprising bidder that submits more than one (1) bid in response to this solicitation shall
be deemed non-responsive. NOTE: This restriction set forth in this paragraph is not
applicable to subcontractors.
By submitting a bid in response to this IFB, the Bidder represents and warrants to MARTA
that Bidder has or will acquire all of the licenses, certifications, permits, bonding capacity

and insurance. By submitting a bid concerning this procurement, Bidder acknowledges
that it is familiar with all laws applicable to this procurement, including, but not limited
to, all of MARTA's policies and procedures (as the same may change from time to time),
all of which are incorporated into this IFB by this reference.
5. No Offer by MARTA; Firm Offer by Bidder: This procurement does not constitute an offer
by MARTA to enter into an agreement and cannot be accepted by any Bidder to form an
agreement. This procurement is only an invitation for offers from interested Bidders and
no offer, bid or proposal shall bind MARTA. However, Bidder's offer is a firm offer to
MARTA for a period of 150 calendar days from the bid opening date and may not be
withdrawn during such 150-day time period.
6. Pre-Bid Conference:
a. Reserved.
b. Each Bidder is responsible for being fully informed regarding all existing and expected
conditions and matters that may affect the cost or the performance of the Contract
(including, without limitation, local labor, wage scales, means of transportation, laws,
codes, regulations, licensing requirements, local tax structure, insurance requirements
and all other conditions that may affect the work under the Contract). The successful
Bidder, if any, will not be entitled to extra compensation or relieved of any obligation
because of any conditions that could be ascertained by examining the Bid documents
or any inquiry into local conditions. Bidders are likewise responsible for consulting all
standards referred to in the Bid documents. Any failure to fully investigate the
requirements of this IFB shall not relieve any Bidder from the responsibility to properly
estimate the difficulty or cost of successfully performing the Services being sought
under this IFB.
7. Additional Documentation: Each Bidder, if successful, acknowledges and agrees to
submit such additional documentation (e.g., insurance/bonds, permits, certifications,
etc.) promptly after an award pursuant to any notice provided by MARTA and as required
by the terms of this IFB and the Contract.
8. Procurement Questions; Prohibited Contacts: Any questions regarding this procurement
must be submitted in writing to MARTA's contact person, Maxine Swain, Contract
Specialist II via electronic mail mswain@itsmarta.com, on or before 2:00 p.m., May 14,
2026. Questions submitted after the designated period may not be considered by
MARTA. Any response made by MARTA will be provided in writing to all Bidders by
posting the same to MARTA's website at www.itsmarta.com. It is the responsibility of
each Bidder to obtain a copy of all responses and/or any addenda issued for this
procurement by monitoring MARTA's website. No Bidder may rely on any verbal
response to any question concerning this procurement. All Bidders (and any
representative thereof) are strictly prohibited from contacting any MARTA employees (or
third-party representatives or consultants of MARTA) on any matter having to do with
this procurement. All communications by any Bidder must be made with MARTA's

contact person or any other MARTA employees or representatives designated by the head
of MARTA's Contracts, Procurement and Materials Department.
9. Bid Deadline: To be considered responsive, a Bidder must complete and submit its Bid
and all required submittals and attachments in accordance with the instructions
contained or referenced in this IFB. All responses to this IFB must be received by MARTA's
Department of Contracts, Procurement & Materials, 2400 Piedmont Road N.E., Atlanta,
Georgia 30324-3330, on or before June 3, at 2:00 p.m. (local time). Any Bid received after
this time will not be considered/reviewed and will be rejected and returned. Bids will be
opened via a virtual Microsoft Teams webinar on June 4, at 11:00 a.m. (local time) at the
following link: https://events.gcc.teams.microsoft.com/event/edaca9ff-110f-4cca-a9af-
cf4a554e6437@d5b52ccb-1bf9-4a3e-a010-0f3b332bc26a.
10. Ownership of Bids: Each bid submitted to MARTA will become the property of MARTA,
without compensation to Bidders, for MARTA's use, in MARTA's sole discretion.
11. Required Submittals:
a. Form 1: Illegal Immigration Reform and Enforcement Act. Each Bidder must
complete, sign and submit a Contractor's Affidavit with its bid. This IFB is subject to
the Illegal Immigration Reform and Enforcement Act of 2011 ("Act"), as amended.
Pursuant to the Act, the Bidder must provide with its bid proof of its registration with
and continuing and future participation in the E-Verify program established by the
United States Department of Homeland Security. Under state law, MARTA cannot
consider any bid which does not include a completed Contractor's Affidavit. It is not
the intent of this notice to provide detailed information or legal advice concerning
the Act. All Bidders intending to do business with MARTA are responsible for
independently apprising themselves of and complying with the requirements of the
Act and assessing its effect on MARTA procurements and their participation in those
procurements. For additional information on the E-Verify program or to enroll in the
program, go to https://e-verify.uscis.gov/enroll.
b. Form 2: Acknowledgement of Addenda. Each Bidder must complete, sign and submit
an acknowledgement with its Bid that it has received all Addenda issued by MARTA
for this IFB. This form is provided and may be used to satisfy this requirement.
c. Form 3: Bid Form. Each Bidder must complete, sign and submit a Bid Form with its
bid submission. The Bid Form shall be completed as follows:
(i) Prices. Unit, lump sum and other prices must be entered in all appropriate
spaces provided. Unit prices should be multiplied by the amount or estimated
quantity and the product inserted in the 'Extended Price' column shown on
the Bid Form. The Extended Price(s) should be added to arrive at the Bid Total.
In the event of a discrepancy between the unit price bid and the extension,
the unit price bid will be deemed intended by the Bidder and the extension
shall be adjusted. In the event of a discrepancy between the sum of the

extended amounts and the Bid Total, the sum of the extended amounts shall
govern.
(ii) Execution. The Bid Form must be signed by an authorized employee or
representative of the Bidder.
(iii) Modifications. Bidder may not delete, modify or supplement the printed
matter on the Bid Form or make any substitutions therefore unless specifically
permitted (or directed) on the Bid Form.
d. Form 4 - No Conflict of Interest. Each Bidder must complete, sign and submit with
their bid the information called for by the form.
e. Form 5 - List of Proposed Subcontractors. Each Bidder is requested to furnish with
their bid the information called for by the form. The purpose of this information is
to facilitate the evaluation of proposed subcontractors' technical ability. If the form
is omitted or if the information furnished is incomplete or inadequate, the Authority
may require that additional information be submitted after the Bid Deadline and
before an award is made. Bidders will not, by naming subcontractors in their Bid, be
precluded from contracting with other or additional subcontractors in the event of
an award, except that Bidders will be required to contract with subcontractors
approved in advance by MARTA and deemed by MARTA to be technically and
otherwise responsible to perform work under the Contract.
f. Form 6 - Qualifications and Business References. Each Bidder is requested to furnish
with their bid the information called for by the form. If the form is omitted or if the
information furnished is incomplete or inadequate, the Authority may require that
additional information be submitted after the bid deadline and before an award is
made. If the Bidder is a joint venture, each joint venture must prepare and submit a
separate form. Extra form, if needed, may be obtained from MARTA by contacting
MARTA's contact person for this IFB.
g. Appendix A: Office of Corporate Compliance and Engagement Requirements.
Reserved.
12. Bid Evaluation, Award and Multiple Awards; Trade Names and Alternatives:
a. Upon the timely receipt of the Bids, MARTA shall determine which Bidders are
responsive and responsible. Each responsive and responsible Bid received by MARTA
constitutes an offer to perform the Contract upon the terms and conditions
contained in the Contract for the prices contained on the Bid Form, which may be
accepted by MARTA giving the successful Bidder notice of award during the period
set forth in Section 5 hereinabove.
b. After Bids have been opened and before any award is made, MARTA will evaluate the
Bid Form and all of the information supplied by Bidder in response to this IFB. To be
considered for award, a Bidder must be technically and financially qualified to perform

the Contract as determined by MARTA. As part of the pre-award survey, MARTA may
require Bidder to provide technical information about its products. Such information,
if required, will be solely for the purpose of determining the Bidder's qualifications. In
the event of an award, the Technical Provisions of the Contract shall control over any
such information submitted and any opinions with respect thereto that may be
expressed, and any evaluations thereof that may be made, by personnel of the
Authority during the pre-award survey.
c. The Contract will be awarded, if at all, to a responsive and responsible Bidder and
who are technically, financially and otherwise qualified to satisfactorily perform and
meet all conditions in the Contract. MARTA reserves the right to accept a Bid other
than the lowest, if it determines that MARTA's interests will be best served by doing
so, or to reject all Bids or parts of Bids received.
d. If only one (1) acceptable bid is received, MARTA will determine whether a price or
cost analysis of the bid is required. If MARTA decides to conduct a price or cost
analysis, the Bidder will provide all information needed and requested by MARTA to
do so, and shall otherwise cooperate as necessary for the purpose.
e. Bidders acknowledge and agree that MARTA may award, a Contract to more than
one (1) Bidder for any one or all of each location set forth herein, at MARTA's sole
discretion.
f. Trade Names and Alternatives. Equipment, supplies, goods, or materials may be
described or specified, either in the Technical Specifications or on the Bid Form, by trade
names or the name of manufacturers and their catalogue information or may be
similarly listed as being known to be acceptable to MARTA. In such cases, the Bidder
shall state in its bid the trade name, the manufacturer and the model number or other
catalogue information, or other description of the equipment, supplies, goods, or
materials that it will, if awarded the Contract, supply or use. The product so designated
in the Bid may be one of those named in the specifications. Alternatively, unless the
contrary is expressly specified, but subject to MARTA's approval as hereinafter
provided, the Bidder may designate an alternative that is at least equal in quality and
has the characteristics required for the purpose intended. The Bidder shall be required
to show that any such alternative it proposes is in fact equal with respect to quality,
reliability, suitability, safety, and ease of use, and shall provide MARTA with all
information reasonably needed to do so. If a classification, rating, or other certification
by an independent testing laboratory is a part of the specifications, the Bidder shall
provide reports or certifications by such agency, or by an equivalent independent
testing laboratory, showing that any proposed alternative complies. Bidders who
propose alternatives should submit appropriate information with their Bids, but may
explain, clarify, or supplement such information if necessary. MARTA shall be the sole
judge of the acceptability of proposed alternatives. The Bidder, if awarded the Contract,
will be required to supply or to use the equipment, supplies, goods, or materials named
in its Bid, whether that specified or described in the Bid documents, or an alternative
approved by MARTA. If no equipment, supplies, goods, or materials are named in the

Bid, Bidder acknowledges and agrees that it will supply those specified or described in
the Bid documents.
13. Submission of Bids:
a. Bids must be submitted according to the requirements of this IFB. All blank spaces
must be typed or hand-written in blue or black ink. All corrections to any entry should
be lined out and initialed by the Bidder prior to Bid submission. Do not use correction
tape or liquid paper. Any conditions placed upon a Bid or exceptions to the terms of
this IFB (or the Contract) may result in MARTA deeming the Bid non-responsible.
b. Bids shall be signed by hand by a principal of the Bidder with the authority to bind the
Bidder and enter into an agreement with MARTA. Joint ventures or partnerships must
designate one joint venture member/partner to represent the joint venture or
partnership, respectively, with the authority to submit and execute a Bid, bind the
entity as well as enter into an agreement with MARTA. Each Bidder is responsible for
the preparation of its Bid and for the costs associated therewith.
c. Each Bidder must submit a complete bid in accordance with the requirements of this
IFB. The format for the submission of a bid mandated by this IFB is not negotiable.
The name and number of this solicitation is B50836: Procurement of Janitorial
Services for the MARTA Headquarters Complex. Bids must be submitted in sealed
envelope(s) or package(s) and the outside of the envelope(s) or package(s) should
clearly identify the name of the solicitation, Bid Number, Bidder's Name and address,
and Bidder's Federal Work Authorization User Identification Number. All bids must
be submitted to:
Metropolitan Atlanta Rapid Transit Authority
Office of Contracts, Procurement and Materials
2400 Piedmont Road, N.E.
Atlanta, Georgia 30324-3330
Attn: Contract Control (IFB B50836)
[See end of Part 1 for directions]
d. Bids must be submitted to the above address between the hours of 9:00 a.m. and
2:00 p.m. (local time) Monday through Friday. Bidders should arrive well in advance
of the deadline set forth herein because all packages/deliveries to MARTA are
scanned prior to acceptance thereof. Bidders should allocate time to have their
package scanned so the same is received by MARTA prior to the deadline set forth
herein. Bids will not be accepted on the following days: New Year's Day, Martin
Luther King, Jr's birthday, Memorial Day, Juneteenth, Independence Day, Labor Day,
Thanksgiving Day, the day after Thanksgiving Day, Black Friday, and Christmas Day.
e. A Bidder shall submit one (1) original complete bid (which must include the Bid Form)
and one (1) compact disc (or USB drive [a.k.a., jump or flash drive]) copy of its bid.