IFB 1231 Automatic Vending Machine Service for the “Greenhaven Hub” Fishkill, Greenhaven, Shawangunk and Wallkill Correctional Locations (Reissue)

The New York State Office of Children and Family Services (OCFS), Commission for the Blind, hereinafter known as the Commission, as authorized under the Federal Randolph Sheppard Act of 1974, the New York State Unconsolidated Laws, Section 8714-a, the New York State Social Services Law, Sections 20 (3) (d) and 38, and the New York State Public Buildings Law, Section 3 (13), is soliciting bid proposals for micro-mart service for the purpose of providing income, benefits, and services to legally blind New York State residents.

Current Contracts and Net Sales

The current contract to provide vending machine services for Fishkill, Greenhaven, Shawangunk and Wallkill Correctional Locations are in association with a larger contract. The four locations are being removed and therefore the larger contract’s value is not relevant to this procurement.

$783,631.97 in Total Net Sales was reported for the Fishkill, Greenhaven, Shawangunk and Wallkill Correctional Locations for the 12-month period of 6/1/2024 – 5/31/2025.

The Total Net Sales dollar amount provided herewith was reported by the current vendor to NYSCB, for the period of time stated, and is meant to be representative of Total Net Sales generated by the Fishkill, Greenhaven, Shawangunk and Wallkill Correctional Locations. This Total Net Sales amount does not represent a commitment or guarantee that the Fishkill, Greenhaven, Shawangunk and Wallkill Correctional Locations will generate any specific level of sales or revenue.

Minimum Bid Requirement and Eligibility Criteria

Automatic Vending Machine Services: This IFB is soliciting bid proposals for automatic vending machine services for the Fishkill, Greenhaven, Shawangunk and Wallkill Correctional Locations as specified in Appendix D. The minimum acceptable bid rate shall not be less than 20% of Net Sales (Net Sales meaning Total Sales minus bottle deposit minus sales tax) per month for the five-year contract term.

Eligibility Criteria : This IFB is soliciting bid proposals from vendors who are bidding to, and agree to, provide the automatic vending machine services specified in this solicitation.

Prospective bidders must:

1. Be a valid business entity as evidenced by the NYS Department of State (DOS) Division of Corporations entity information for at least one year and have at least one year of experience in providing automatic vending machine services.
   
   
2. Provide references:
   
   • Minimum of three references for services provided at different locations with a description of the locations where services were provided.
   • At least one reference must be for services provided within the past 12 months.

1. Have and provide documentation that demonstrates a current book of vending business that is 80% or more of: the annual net sales reported or machine count of the locations being bid on.
   
   
2. Agree to place required machines at the locations specified in Section I.2 “Location” (also Appendix D) either on the contract start date, or within 5 business days of contract approval by the NYS Office of the State Comptroller (OSC), whichever is later.
   
   
3. Bidders proposing to subcontract any or all services must submit written documentation specified in Section II.1.B “Subcontractors”.

Please refer to the IFB document located on the "Documents" tab for additional information and submission requirements.