IFB-25-26-046-Asbestos Abatement & Demolition 6-Properties
| Agency: | City of Danville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 4, 2025 |
| Due Date: | Jan 6, 2026 |
| Solicitation No: | 25-26-046 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25-26-046
|
| Bid Title: |
IFB-25-26-046-Asbestos Abatement & Demolition 6-Properties
|
| Category: | Construction Services Bids |
| Status: | Open |
|
Attachment Preview
Bid No.
Title:
INVITATION FOR BID
IFB 25-26-046
“Asbestos Abatement and Demolition- 6 Properties “
Pre-Bid Meeting:
A Walk -thru will be on Thursday December 18,2025 at 9:00 AM.
See Scope of Work for locations.
Last Day for Questions: Questions may be submitted in writing via email to:
purchasing@danvilleva.gov until 5:00 PM on
Tuesday December 30,2025
Bid Closing Date:
Sealed Bids shall be accepted no later than
Tuesday January 6,2026 at 11:00AM at the
Purchasing Department, 427 Patton Street
Room 304, Danville, VA 24541 or
electronically at: www.eva.virginia.gov
Direct Inquiries to:
Carol Henley, Director of Purchasing
(434) 799-6528
Email: purchasing@danvilleva.gov
City Project Representative: Seth Hawker, Property Maintenance
Official, 434-799-5260 ext. 2493
Email: hawkesr@danvilleva.gov
TABLE OF CONTENTS
1.0
General Conditions
2.0
Scope of Work
3.0
Supplemental Conditions
4.0
Asbestos Assessments
5.0
Bid Forms
IFB 25-26-046
“Asbestos Abatement and Demolition-6 Properties”
1.0 GENERAL CONDITIONS
1.1 Intent: To secure a qualified contractor to perform Asbestos Abatement and Demolition work for
five properties as described in Section 2 Scope of Work.
1.2 Sealed bids must be received in the Purchasing office no later
Tuesday January 6,2026 at 11:00AM
Bids may be submitted electronically on eVA at www.eva.virginia.gov
E- mailed or hand delivered to the address listed below.
City of Danville
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
1.3 Walk-Thru: Thursday December 18,2025 at 9:00AM See Scope of Work for additional
Information.
1.4 Bid Inquiries: The last day for questions will be Thursday December 30,2025 at 5:00 PM
Email Carol Henley at purchasing@danvilleva.gov
1.5 Bonds: 5% Bid bond; 100% performance and payment bonds on any bid exceeding
$50,000.00
1.6 Time of Completion: Notice to Proceed to include Final Date of Completion
1.7 Liquidated Damages: $250.00
1.9 Owner’s Representative: Seth Hawker, Property Maintenance Official
1.10 Code: All work performed shall conform to the Virginia Uniform Building Code
1.11 Retainage/Escrow: Five percent (5%) retainage will be withheld from each invoice until
final completion and acceptance of the contract work.
2.0 Scope of Work
25-26-046-Asbestos Abatement and Demolition-6 Properties Scope of Work.pdf
3.0 Supplemental Conditions
3.1 Compliance: The Contractor shall comply with the provisions of the following: The City of
Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated July 1, 2025.
Copies may be obtained from the Purchasing Office or by downloading from the City’s website
“Finance Department, Purchasing Division
IFB 25-26-046
“Asbestos Abatement and Demolition-6 Properties”
3.2 Award:
A. The award will be made to the lowest responsible and responsive bidder, with
consideration given to completion time.
B. The City reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received.
C. The award will be made to the proposal conforming to the IFB and will be most
advantageous to the City.
3.3 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary, modifying each and
every invitation to bid, purchase order or other award issued by the City of Danville. In the
discharge of these responsibilities, the Director of Purchasing may be assisted by assigned
buyers. No other City officer or employee is authorized to order supplies or services, enter
into purchase negotiations, or in any way obligate the government of the City of Danville for
any indebtedness. Any purchases contrary to these provisions and authorities shall be void
and the City shall not be bound thereby.
B. This procurement process, including withdrawal of bids and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies
of the Procurement Code may be obtained by writing the City of Danville Purchasing
Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the
City’s website, Finance Department, Purchasing Division. The City of Danville does not
discriminate against faith-based organizations.
3.4 Method of Bid Submission:
A. Bids will not be accepted both electronically and on paper. Each bidder must
choose only one method of submission to avoid any confusion or duplication of entries. The
latest dated and time stamped bid will be the only bid accepted and evaluated. No bid may
be considered if received after the time shown on the title page. The allowable methods for
submitting are electronic and paper submission.
B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be
submitted on the forms issued. Unsigned or qualified bids will not be accepted. Envelopes
must be sealed and marked in the lower left-hand corner and submitted to the office
indicated on the title page.
C. Electronic Submission: Bidders who choose to submit their bids electronically must
ensure that they are registered on eVA at www.eva.virginia.gov . Bids can be found under
the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search
IFB 25-26-046. When addenda are issued, suppliers that have submitted an electronic
response will have to RESUBMIT their response to the latest version of the
solicitation.
IFB 25-26-046
“Asbestos Abatement and Demolition-6 Properties”
D. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes must
be initialed by the person signing the bid.
E. Suppliers must be registered in eVA if the local public body is:
1. Accepting electronic AND paper responses
2. Awarding to a supplier that has submitted a paper response
3. Posting award actions in eVA
There is no cost for eVA registration
F. SCC Number
Contractors organized as a stock or nonstock corporation, limited liability company,
business trust, or limited partnership or registered as a registered limited liability partnership
shall be authorized to transact business in the Commonwealth as a domestic or foreign
business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise required by law.
A Contactor organized or authorized to transact business in the Commonwealth pursuant to
Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number
issued to it by the State Corporation Commission. Any bidder or offeror that is not required to
be authorized to transact business in the Commonwealth as a foreign business entity under
Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a
statement describing why the bidder or offeror is not required to be so authorized.
3.5 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the proposed work.
Failure on the part of any Bidder to carry out previous contracts satisfactorily, or lack of experience
or equipment necessary for the satisfactory and timely completion of this Project, may be deemed
sufficient cause for disqualification of said Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and professional completion
of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
1. If the bid is on a form other than that furnished by the City, if the City’s form is altered, or if
any part of the proposal form is detached.
2. If there are unauthorized additions, conditional or alternate pay items, or irregularities of
any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.
3. If the bid does not contain a unit price for each pay item listed in the proposal.
4. If the bid contains unit prices that are obviously unbalanced.
5. If the bid is not accompanied by the proposal guaranty specified by the City.
IFB 25-26-046
“Asbestos Abatement and Demolition-6 Properties”
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction or
maintenance of public highways, may withdraw his bid from consideration, if the price bid was
substantially lower than the other bids due solely to a mistake therein, provided the bid was
submitted in good faith and the mistake was a clerical mistake, as opposed to a judgment mistake,
and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of
work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic
error or unintentional omission can be clearly shown by objective evidence drawn from inspection of
original work papers, documents, and materials used in the preparation of the bid sought to be
withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within
two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following
reasons:
1. Submitting more than one proposal from the same partnership, firm, or corporation under
the same or different name.
2. Evidence of collusion among bidders. Bidders participating in such collusion shall be
disqualified as bidders for any future work of the City until any such participating bidder has been
reinstated by the City as a qualified bidder.
3. If the bidder is considered to be in “default” for any reason.
3.6 Bids Binding 90 Days:
Unless otherwise specified, all formal bids submitted shall be binding for ninety (90) calendar
days following bid-opening date.
3.7 Cleanup:
A. The Contractor at all times shall keep the premises free from accumulation of waste
materials or rubbish caused by his operations. At the completion of the work, he shall remove all his
waste materials and rubbish from and about the project as well as all his tools, construction
equipment, machinery, and surplus materials.
B. If the Contractor fails to clean up at the completion of the work, the City may do so and the
cost thereof shall be charged to the Contractor.
3.8 Control of Work:
A. On all questions relating to quantities, the acceptability of materials and equipment, or
work, and the interpretation of the Contract Documents, the decision of the Project Manager are final
and binding and shall be precedent to any payment under the contract.
B. All work and material are subject to the inspection and approval of the Project Manager.
Any work done without proper inspection will be subject to rejection. Inspection of the work shall not
relieve the Contractor of the obligation to fulfill all conditions of the contract. The Project Manager
may require the Contractor to remove from the work any employee, as the Project Manager may
deem incompetent, careless or insubordinate.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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