IFB #26-24-AS ANIMAL MEDICATIONS, SUPPLIES, AND TESTS

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Posted Date:	Feb 23, 2026
Due Date:	Mar 10, 2026
Solicitation No:	600IFB #26-24-AS
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	600IFB #26-24-AS
Project Title:	IFB #26-24-AS ANIMAL MEDICATIONS, SUPPLIES, AND TESTS
Description:	IFB #26-24-AS ANIMAL MEDICATIONS, SUPPLIES, AND TESTS
Opening Date:	3/10/2026 2:00 PM
Posted Date:	2/24/2026
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600IFB #26-24-AS	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2026-03-10T14:00:00.0000000	Posted Date * 2026-02-23T15:39:02.0000000Z	Primary Commodity Code Veterinary products
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jessica Hullender
Description IFB #26-24-AS ANIMAL MEDICATIONS, SUPPLIES, AND TESTS

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ANIMAL SERVICES

INVITATION FOR BID #26-24-AS

ANIMAL MEDICATIONS, SUPPLIES, AND TESTS

Date of Issue: February 23, 2026

Questions Due Date: Monday, March 2, 2026 at 12:00 PM

Bid Due Date: Tuesday, March 10, 2026 at 2:00 PM

Direct all inquiries concerning this IFB to:

Sophia Pate

Purchasing Manager

Email: CumberlandPurchasing@cumberlandcountync.gov

Phone: 910-678-7743

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND .......................................................................................................... 3

2.0 BID INSTRUCTIONS & REQUIREMENTS ........................................................................................ 3

2.1 INVITATION FOR BID DOCUMENT................................................................................................. 3

2.2 BID SUBMITTAL ................................................................................................................................... 3

2.3 BID QUESTIONS .................................................................................................................................... 4

2.4 IFB TERMS & CONDITIONS............................................................................................................... 4

3.0 NOTICES TO VENDOR .......................................................................................................................... 5

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ................................................. 5

3.2 BID COMPLIANCE................................................................................................................................ 5

3.3 BID EVALUATION PROCESS ............................................................................................................. 6

3.4 METHOD OF AWARD .......................................................................................................................... 6

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS .......................................... 6

4.1 SCOPE OF WORK ................................................................................................................................. 6

A. OBJECTIVES .................................................................................................................................................. 6

B. TASKS .............................................................................................................................................................. 6

4.2 VENDOR’S BID REQUIREMENTS..................................................................................................... 7

A. SPECIFICATIONS.......................................................................................................................................... 7

B. RESPONSE REQUIREMENTS..................................................................................................................... 7

C. COST................................................................................................................................................................. 7

D. REFERENCES................................................................................................................................................. 8

5.0 CONTRACT TERMS AND CONDITIONS........................................................................................... 8

5.1 IRAN DIVESTMENT ACT .................................................................................................................... 8

5.2 E-VERIFY ................................................................................................................................................ 8

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ................................................. 8

5.4 CONTRACT CHANGES ........................................................................................................................ 8

5.5 CONTRACT TERM................................................................................................................................ 8

5.6 PRICING .................................................................................................................................................. 9

5.7 ADDITIONAL QUANTITIES ............................................................................................................... 9

5.8 INVOICES................................................................................................................................................ 9

5.8 PAYMENT TERMS ................................................................................................................................ 9

5.9 APPROPRIATION OF FUNDS ............................................................................................................. 9

5.10 FINANCIAL STABILITY ...................................................................................................................... 9

5.11 INSURANCE: .......................................................................................................................................... 9

Page 1 of 29

Bid Number: IFB #26-24-AS Animal Medications, Supplies, and Tests

5.12 GENERAL INDEMNITY ....................................................................................................................... 9

5.13 ENTIRE CONTRACT .......................................................................................................................... 10

5.14 CONTRACT CANCELLATION ......................................................................................................... 10

5.15 LAWS AND ORDINANCES ................................................................................................................ 10

5.16 COMPLIANCE WITH LAWS............................................................................................................. 10

5.17 CONTRACTOR REPRESENTATIONS ............................................................................................ 10

ATTACHMENT A: INSTRUCTIONS TO VENDORS .................................................................................. 12

ATTACHMENT B: EXECUTION OF BID .................................................................................................... 14

ATTACHMENT C: BID COST........................................................................................................................ 15

ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION..................................................... 28

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Bid Number: IFB #26-24-AS Animal Medications, Supplies, and Tests

1.0 PURPOSE AND BACKGROUND

The purpose of this Invitation for Bid (IFB) is to establish a contractual agreement for the procurement and timely

delivery of medications, medical supplies, and diagnostic tests for Cumberland County Animal Services. These items

are essential to support the daily medical care, treatment, and welfare of animals housed in the shelter, including routine

preventive care, urgent medical interventions, and ongoing management of illness or injury. The awarded contract will

ensure reliable access to high-quality, veterinary-approved products that meet all applicable state and federal

regulations. This IFB seeks competitive, cost-effective pricing and consistent supply availability to support shelter

operations throughout the contract period.

Animal Services provides intake, care, and medical services for stray, surrendered, and impounded animals within the

jurisdiction. On average, the shelter cares for animals with a wide range of medical needs, including vaccinations,

parasite prevention, treatment of infectious diseases, wound care, and diagnostic evaluation. To maintain a humane and

legally compliant standard of care, the shelter requires a dependable supply of veterinary pharmaceuticals, medical

consumables, and diagnostic testing materials.

The County is seeking to award multiple vendors, in order to ensure availability. The County does not guarantee any

minimum amount of purchase.

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All

attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.

By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,

requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or

believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned

to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an

authorized signature where requested. Failure to include required documents and/or signatures, where requested, will

result in rejection of submitted bids.

2.2 BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the

address indicated in the table below.

Mailing address for delivery of bid

via US Postal Service

Office address of delivery by any other method

(special delivery, overnight, or any other carrier)

BID TITLE:

IFB #26-24-AS Animal Medications, Supplies, and Tests IFB #26-24-AS Animal Medications, Supplies, and Tests

Cumberland County Purchasing Office

Attn: Purchasing Manager

PO Box 1829

Fayetteville, NC 28302

Cumberland County Purchasing Office

Attn: Purchasing Manager

117 Dick Street

4th Floor, Room 451

Fayetteville, NC 28301

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Bid Number: IFB #26-24-AS Animal Medications, Supplies, and Tests

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 2:00 PM

as per the clock in the Purchasing Office of the Finance Department on Tuesday, March 10, 2026, regardless of the

method of delivery. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service,

courier or other delivery service is entirely on the vendor. It is the sole responsibility of the vendor to have the bid to the

County department specified by the specified time and date of opening. Any bid received after the bid submission

deadline will be rejected. Public bid opening will be held at 2:00 PM, as per the clock in the Purchasing Office of the

Finance Department on Tuesday, March 10, 2026, at 117 Dick Street, 4th Floor, Room 451, Fayetteville, NC 28301.

a) Submit one (1) signed, original executed bid response and one (1) electronic copy on a flash drive.

b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and

(3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be subject to rejection

unless submitted with the information above included on the outside of the sealed bid package.

c) The electronic copy of your bid must be provided on a flash drive. The files shall NOT be password protected, shall

be in .PDF or .XLS format, and shall be capable of being copied to other media including readable in Microsoft

Word and/or Microsoft Excel.

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site

https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to

CumberlandPurchasing@cumberlandcountync.gov will receive addendums by email.

2.3 BID QUESTIONS

Written questions shall be e-mailed to CumberlandPurchasing@cumberlandcountync.gov by Monday, March 2,

2026 at 12:00 PM. Vendors should enter “IFB #26-24-AS Animal Medications, Supplies, and Tests: Questions” as

the subject for the e-mail. Questions will not be answered by phone. Question submittals should include a reference to

the applicable IFB section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,

https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors

who submit an intent to bid will receive addendums by e-mail. Vendors shall rely only on written material contained

in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above,

during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce

information required in order for all vendors to submit a responsible bid, may be answered at the County’s discretion

after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered

and if the questions qualify as “minute in nature” shall be determined at the sole discretion of the County.

2.4 IFB TERMS & CONDITIONS

It shall be the vendor’s responsibility to read the instructions, the County’s terms and conditions, all relevant exhibits

and attachments, and any other components made a part of this IFB, and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued

in connection with this IFB.

Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted

as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Vendor’s bid shall constitute a firm

offer.

If a vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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IFB #26-24-AS ANIMAL MEDICATIONS, SUPPLIES, AND TESTS

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