IFB 26-19 Argenziano School Boiler Replacement

IFB # 26-19
SOLICITATION FOR: Argenziano School Boiler Replacement
CITY OF SOMERVILLE, MASSACHUSETTS
Jake Wilson, Mayor
Procurement and Contracting Services Department
Angela M. Allen, Chief Procurement Officer
RELEASE DATE: 6/17/2026
QUESTIONS DUE: 6/24/2026 by 12PM EST
FILED SUB-BIDS DUE DATE AND TIME: 7/1/2026 by 3:00 PM EST
GENERAL BIDS DUE DATE AND TIME: 7/8/2026 by 3:00 PM EST
PRE-BID SITE VISIT MEETING DATE AND TIME: 6/22/2026 at 10:00 AM EST
PRE-BID SITE ADDRESS: 290 Washington Street, Somerville, MA
DELIVER TO:
City of Somerville
Procurement & Contracting Services
Attn: Thupten Chukhatsang
Senior Procurement Manager
tchukhatsang@somervillema.gov
93 Highland Avenue
Somerville, MA 02143
1

IFB # 26-19
Argenziano School Boiler Replacement
Key Project Information
Project Address 290 Washington Street, Somerville, MA
Estimated Construction Cost $868,000.00
Anticipated Contract Award 7/10/2026
Date of Substantial Completion 10/1/2026
Date of Final Completion 1/1/2027
Est. Contract Commencement 7/15/2026
Date
Est. Contract Completion Date 1/31/2027
Governing Bid Law MGL C. 149 (Vertical Construction)
Wage Requirements State Prevailing Wages
Payment Bond Requirements 100% of Contract Value
Performance Bond Requirements 100% of Contract Value
Liquidated Damages ($ per Day) $1000
Managing Department Information
Managing City Department IAM Capital Projects
Project Manager Deborah Mitrano
Project Manager Email dmitrano@somervillema.gov
Designer Information
Designer Name Rimkus Consulting Group, Inc.
Designer Address 313 Congress Street, Boston, MA 02210
Designer Specialty Engineering
Designer Contact Andrew Mitzan
Designer Contact Email andrew.mitzan@rimkus.com

TABLE OF CONTENTS
* PART 1: INVITATION FOR BID DOCUMENTS
Section 1: GENERAL INFORMATION ON BID PROCESS
1.1 General Instructions
1.2 Bid Schedule
1.3 Submission Instructions
1.4 Questions
1.5 General Terms
Section 2: RULE FOR AWARD, QUALITY REQUIREMENTS, AND PROJECT BACKGROUND
2.1 Rule For Award
2.2 Project Background
2.3 Minimum Quality Requirements
Section 3: BID PRICING
Form for General Bid and Alternates
3.0 Form for Filed Sub-bid - HVAC and Electrical
Unit Price Form (if applicable)
Section 4: REQUIRED BID FORMS / BIDDERS' CHECKLIST
Signed Cover Letter
Somerville Living Wage Form
Quality Requirements Form (Section 2.0)
Certificate of Non-Collusion & Tax Compliance
Certificate of Signature Authority
Reference Form (or equivalent may be attached)
5% Bid Deposit
4.1 P revailing / Davis Bacon Wages, Statement of Compliance Form
(required with bid) DCAMM Certification and Update Statement (General Bidders: General Building Construction and Filed
Sub-Bidders: HVAC and Electrical)
OSHA Form
Vulnerable Road Users Ordinance
Somerville Wage Theft Ordinance
Responsible Employer Ordinance (if applicable)
Acknowledgement of Addenda (if applicable)
Signed W9
Certificate of Good Standing (will be required of awarded Vendor; please furnish with bid if available)
Insurance Specifications (will be required of awarded Vendor; furnish sample certificate with bid, if
4.2 p ossible)
(required post bid) Performance Bond (100% of the contract amount)
Statement of Management (if applicable)
Payment Bond (100% of the contract amount)
* PART 2: SAMPLE CONSTRUCTION CONTRACT / CITY's GENERAL TERMS AND
CONDITIONS
* PART 3:TECHNICAL SPECIFICATIONS, PLAN AND DETAILS

PART 1: INVITATION FOR BID DOCUMENTS
IFB # 26-19
Argenziano School Boiler Replacement
1.1 General Instructions
This solicitation will be publicly available on the Procurement & Contracting Services (PCS)
Department webpage https://www.somervillema.gov/procurement on and after 6/17/2026 .
Interested parties can also contact the PCS department during the below-noted City Hall hours of
operation.
City Hall Hours of Operation:
Monday - Wednesday 8:30 a.m. to 4:30 p.m.
Thursday 8:30 a.m. to 7:30 p.m.
Friday 8:30 a.m. to 12:30 p.m.
All Responses Must be Sealed and Delivered To:
Procurement & Contracting Services Department
City of Somerville
93 Highland Avenue
Somerville, MA 02143
It is the sole responsibility of the Offeror to ensure that the bid arrives on time at the designated
place. Late bids will not be considered and will be rejected and returned.
Bid Format:
Submit one, original (1) sealed bid package; it must be marked with the solicitation title and number.
Online submission procedures are described below in Section 1.3.
BIDS SUBMITTED MUST BE AN ORIGINAL.
The completion of the following forms is necessary for consideration of a potential contract award. When
submitting bid documents, please retain the order of documents as provided below:
1) Form for General Bid
2) Bid Form for Alternates
3) Unit Price Form (if applicable)
4) Somerville Living Wage Form
5) Quality Requirements Form
6) Certificate of Non-Collusion & Tax Compliance
7) Certificate of Signature Authority
8) Reference Form
9) 5% Bid Deposit
10) Prevailing Wages Statement of Compliance Form
11) OSHA Form
12) Responsible Employer Ordinance (if applicable)
13) Somerville Vulnerable Road Users Ordinance Form
14) Somerville Wage Theft Ordinance
15) DCAMM Certification and Update Statement (Required for 149 and 149A General Bidders if
more than $150K and Filed Sub-Bidders if more than $25K)
If all required documents are not present, the bid may be deemed non-responsive and may result

in disqualification of the bid unless the City determines that such failure(s) constitute(s) a minor
informality, as defined in Chapter MGL 30B.
A complete bid must also include a cover letter signed by an official authorized to bind the Offeror
contractually and contain a statement that the proposal is firm for ninety (90) days. An unsigned
letter, or one signed by an individual not authorized to bind the Offeror, may be disqualified.
The Offeror's authorized official(s) must sign all required bid forms.
The Price Form in Section 3.0 must be completed. No substitute form will be accepted. Pricing must
remain firm for the entire contract period.
All information in the Offeror's response should be clear and concise. The successful response will be
incorporated into a contract as an exhibit; therefore, Offerors should not make claims to which they
are not prepared to commit themselves contractually.
The successful Offeror must be an Equal Opportunity Employer.
The City of Somerville values a diverse workforce and believes it contributes to a work product and
customer experience that best reflects the community in our city. Applicants are highly encouraged
to include any certifications and documents that recognize the diversity of the Offeror's work force,
including ownership of the offering firm/organization, executive leadership, management, and
employees proposed for the work in Somerville, including diversity of sub-consultants. Please use
the supplier diversity form (see Section 4.0) with supporting documentation to share your
diversity data with the City.
1.2 Bid Schedule
Key dates for this Invitation for Bids:
IFB Issued 6/17/2026
Deadline for Submitting Questions to 6/24/2026 by 12PM EST
IFB
Filed Sub-Bids Due 7/1/2026 by 3:00 PM EST
General Bids Due 7/8/2026 by 3:00 PM EST
Anticipated Contract Award 7/10/2026
Est. Contract Commencement Date 7/15/2026
Est. Contract Completion Date 1/31/2027
Responses must be City of Somerville
Procurement & Contracting
delivered by Services Department
7/8/2026 by
Attn: Thupten Chukhatsang
to:
3:00 PM EST 93 Highland Avenue
Somerville, MA 02143

1.3 Submission Instructions
If you submitting your bid online via Bidexpress.com , then you do not need to also submit a sealed bid package
as instructed below. Email is not an acceptable method of submission of bids.
Please submit one sealed bid package with the following contents and marked in the following manner:
Contents of Sealed Bid Package Marked As
Envelope 1: Sealed Bid: Shall Include (1) original To Be Marked: IFB # 26-19 Argenziano
and one (1) electronic copy. [Electronic copies are to be School Boiler Replacement
submitted on USB drives and are to be saved in Adobe Acrobat
format. ("Read only" files are acceptable.)]
Please send the complete sealed package to the Thupten Chukhatsang
attention of : Senior Procurement Manager
Procurement & Contracting Services
Department
Somerville City Hall
93 Highland Avenue
Somerville, MA 02143
FILED SUB-BIDS, Bid Opening Link
Join Zoom Meeting
https://us02web.zoom.us/j/86059110616?pwd=R1s0zk3HashbEHyZN0p0FV3yANIoA5.1
Meeting ID: 860 5911 0616
Passcode: 703458
GENERAL BIDS, Bid Opening Link
Join Zoom Meeting
https://us02web.zoom.us/j/85776131273?pwd=kybcxebec4Njh7HfAUoLRJHtT7gSLC.1
Meeting ID: 857 7613 1273
Passcode: 149435

Methods of Bid Submission
Bidders may submit bids in any of the following ways. All bids will be timestamped and must be
received no later than due date and time.
1) Sealed bids can be sent to City Hall through the US Postal Service or other delivery service (e.g.
FedEx, UPS).
2) BidExpress.com is an online bidding platform where bidders can submit all required documents.
The fee to use this service is approximately $50.00 unless your company has a subscription with
BidExpress. You can access the bid package and forms via the City of Somerville BidExpress page
at: https://www.bidexpress.com/businesses/33100/home A user guide is attached for your
reference.
3) For any technical assistance while submitting the online bid, please contact the BidExpress
Customer support team at www.bidexpress.com. Bidders may submit bids in any of the following
ways. All bids will be timestamped and must be received no later than due date and time.

Bid Format
Responses shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11
inch paper) and shall be in a legible font size (12). All pages of each response shall be appropriately numbered
(and with consecutive page numbering across tabs). In an effort to reduce waste, we discourage the use of 3-
ring binders.
Elaborate format and binding are neither necessary nor desirable.
Qualifications & Experience
The Offeror may include any additional literature and product brochures. The Quality Requirements Form
(Section 2), or set of basic business standards, must be submitted with bid.
References
The Offeror shall list at least three relevant references, which the City may contact. The City of Somerville
reserves the right to use ourselves as a reference. References shall include the following information:
The name, address, telephone number, and email address of each client listed above.
A description of the work performed under each contract. The amount of the contract.
A description of the nature of the relationship between Offeror and the customer.
The dates of performance. The volume of the work performed.
1.4 Questions
Questions are due: 6/24/2026 by 12PM EST
Questions concerning this solicitation must be delivered in writing to:
Thupten Chukhatsang
Senior Procurement Manager
Somerville City Hall
Procurement & Contracting Services Department
93 Highland Avenue
Somerville, MA 02143
Or emailed to:
tchukhatsang@somervillema.gov
Or faxed to:
617-625-1344
Answers will be sent via an addendum to all Offerors who have registered as bid holders. Bidders are encouraged
to contact the Procurement & Contracting Services Department to register as a bid document holder to
automatically be alerted as to addenda as they are issued. It is the responsibility of the Offeror to also monitor the
bid portal on the City's website for any updates, addenda, etc. regarding that specific solicitation. The web address
is:
https://www.somervillema.gov/procurement.
Any bidders that contact City personnel outside of the Procurement & Contracting Services Department
regarding this bid may be disqualified.

1.5 General Terms
Estimated Quantities
The City of Somerville has provided estimated quantities, which will be ordered/purchased over the course of the contract
period. These estimates are estimates only and not guaranteed.
Bid Signature
A response must be signed as follows: 1) if the Offeror is an individual, by her/him personally; 2) if the Offeror is a
partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the Offeror is a
corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation (& with
corporate seal).
Time for Bid Acceptance and City Contract Requirements
The contract will be awarded within 90 days after the bid opening. The time for award may be extended for up to 45
additional days by mutual agreement between the City and the apparent lowest responsive and responsible bidder. The
Offeror's submission will remain in effect for a period of 90 days from the response deadline or until it is formally
withdrawn, a contract is executed, or this solicitation is canceled, whichever occurs first. The Offeror will be required to
sign a standard City contract per the City's general terms included herein as Part 2.
Holidays are as follows:
New Year's Day Martin Luther King Day Presidents' Day Patriots' Day
Memorial Day Juneteenth Independence Day Independence Day Labor Day
Indigenous Peoples' Day Veterans' Day Thanksgiving Day Thanksgiving Friday
Christmas Eve (half day) Christmas Day
Please visit http://www.somervillema.gov/ for the City's most recent calendar. *Under State Law, all holidays falling on
Sunday must be observed on Monday.
If the awarded Offeror for their convenience desires to perform work during other than normal working hours or on other
than normal work days, or if the Offeror is required to perform work at such times, the Offeror shall reimburse the City for
any additional expense occasioned the City, thereby, such as, but not limited to, overtime pay for City employees, utilities
service, etc. UNLESS otherwise specified in these provisions, services will be performed during normal work hours. When
required services occur on holidays, work will be performed on either the previous or following work day, unless specified
otherwise.
Unforeseen Office Closure
If, at the time of the scheduled bid opening, the Procurement & Contracting Services Department is closed due to
uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid due date will be postponed until 2:00 p.m.
on the next normal business day. Bids will be accepted until that date and time. In the event of inclement weather, the
Offeror is responsible for listening to the media to determine if the City has been closed due to weather.
Changes & Addenda
If any changes are made to this solicitation, an addendum will be issued. All proposers on record as having picked up the
solicitation will be alerted via email as to the posting of all addenda. The City will also post addenda on its website
(https://www.somervillema.gov/procurement). No changes may be made to the solicitation documents by the Offerors
without written authorization and/or an addendum from the Procurement & Contracting Services Department.

Modification or Withdrawal of Bids, Mistakes, and Minor Informalities
An Offeror may correct, modify, or withdraw a bid by written notice received by the City of Somerville prior to the time
and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled "Modification
No.__" to the address listed in Section 1. Each modification must be numbered in sequence and must reference the original
solicitation. After the bid opening, an Offeror may not change any provision of the bid in a manner prejudicial to the interests
of the City or fair competition. Minor informalities will be waived or the proposer will be allowed to correct them. If a
mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the
intended correct bid, and the proposer will be notified in writing; the proposer may not withdraw the bid. A proposer may
withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly
evident.
Right to Cancel/Reject Bids
The City of Somerville may cancel this solicitation, or reject in whole or in part any and all bids, if the City determines that
cancellation or rejection serves the best interests of the City.
Unbalanced Bids
The City reserves the right to reject unbalanced, front-loaded, and conditional bids.
Brand Name "or Equal"
Any references to any brand name or proprietary product in the specifications shall require the acceptance of an equal or
better brand. The City has the right to make the final determination as to whether an alternate brand is equal to the brand
specified.
Electronic Funds Transfer (EFT)
For EFT payment, the following shall be included with invoices to the point of contact:
* Contract/Order number; Contractor's name & address as stated in the contract;
* The signature (manual or electronic, as appropriate) title, and telephone number of the Offeror's representative
authorized to provide sensitive information;
* Name of financial institution; Financial institution nine (9) digit routing transit number;
* Offeror's account number; Type of account, i.e., checking or saving.
Project Schedule
Bidders are instructed to note the firmness of the dates of: Substantial Completion, and Final Completion. For the purpose
of meeting these deadlines, the City may be prepared to authorize extended work hours beyond those prescribed by City
ordinance, to include work on Sundays with the prior permission of the City.
Contractor submission of all paperwork required for the Construction Contract, including but not limited to insurance
certificates, performance and payment bonds, a certificate of good standing from the Secretary of Corporations, and signature
pages shall be submitted to the Chief Procurement Officer no later than 5 working days from award of the contract.
The successful bidder shall be required to submit a preliminary construction schedule within 10 days of the established date
of award of the Contract and a more detailed Gantt-type construction schedule within 15 days of the established award of
the contract, which shows the dates of substantial and final completion.
Sales Tax Exemption
Materials, equipment, and supplies for this project are exempt from sales tax in accordance with M.G.L. Chapter 64H,
Section 6 (d). The city will furnish the successful bidder with its sales tax exemption number.
Permit Fees (Contractor responsible obtaining permits/City of Somerville permit fees waived)
DPW permits to obstruct or excavate the public streets and/or sidewalks; ISD building code permits; and Traffic and Parking