26500022 IFB Annual Paving 2026

INVITATION FOR BID (IFB)
2026 ANNUAL PAVING
TOC IFB #26500022
CHRISTIANSBURG, VIRGINIA
APRIL 6, 2026
Prepared By:
Town of Christiansburg
Engineering Department
100 East Main Street
Christiansburg, VA 24073

Table of Contents
Table of Contents ..................................................................................................................... C-000
Advertisement for Bids ............................................................................................................ C-111
Instructions to Bidders ............................................................................................................. C-200
Bid Form ................................................................................................................................... C-410
Bid Bond ................................................................................................................................... C-430
Notice of Award ....................................................................................................................... C-510
Agreement between Owner and Contractor ........................................................................... C-520
Notice to Proceed .................................................................................................................... C-550
Performance Bond ................................................................................................................... C-610
Payment Bond .......................................................................................................................... C-615
Contractors Application for Payment ...................................................................................... C-620
Notice of Acceptability of Work ............................................................................................... C-626
General Conditions of the Construction Contract ................................................................... C-700
Work Change Directive ............................................................................................................ C-940
Change Order ........................................................................................................................... C-941
Field Order ............................................................................................................................... C-942
Required State and Federal Provisions
1. Contractor Bid Qualification Certification (Virginia Debarment)
2. Contractor's Certification of Participation (Virginia)
3. CN100-000051-05 (VDOT Supplemental Specifications)
4. CN108-000110-00 (Prosecution of Work)
5. CQ107-000130-00 (Drug Free Workplace)
6. SP109-000100-05 (VDOT Asphalt Material Price Adjustment)
7. SP109-000110-00 (VDOT Optional Adjustment for Fuel)
8. SS211-002020-03 (Asphalt Concrete)
9. SS234-002020-01 (Glass Beads and Retroreflective Optics)
10. SS246-002020-02 (Pavement Marking)
11. SS512-002020-03 (Maintaining Traffic)
12. SS704-002020-02 (Pavement Markings and Markers)
Town of Christiansburg Forms
13. Certificate Regarding Debarment (Submit with Bid)
14. Non-Collusion Affidavit (Submit with Bid)
15. Certificate of Workers Compensation Insurance Form 61A (Submit with Bid)
Supplemental Information
16. Christiansburg Good Housekeeping Manual
C-000
Page 1

Technical Specifications
This project shall be constructed according to:
* Virginia Department of Transportation Road and Bridge Specifications, published July 1,
2016; last revised April 1, 2020
* Virginia Department of Transportation Road and Bridge Standards, published July 27,
2016; last revised January 12, 2026
* Virginia Work Area Protection Manua version 11.0, published September 2, 2025; last
revised January 14, 2026.
* 11th Edition MUTCD with revision 1, dated December 2025
* Special Provisions and Supplemental Information
If a conflict is discovered between the VDOT related bidding documents (Specifications, Special
Provisions, etc.) and the EJCDC General Conditions and other EJCDC documents, the VDOT
document will take precedence.

TOWN OF CHRISTIANSBURG
CHRISTIANSBURG, VIRGINIA
2026 ANNUAL PAVING
ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of 2026 ANNUAL PAVING will be received by THE TOWN OF
CHRISTIANSBURG at the office of the PROCUREMENT OFFICER, at 100 East Main St,
Christiansburg, VA until 3:00 PM local time on April 28, 2026, at which time the Bids received
will be publicly opened and read. The Project consists of milling, paving, and striping to current
applicable standards and specifications.
Bids will be received for a single prime Contract. Bids shall be on a unit price basis.
Bidding Documents are available from the project contact by request. The project contacts is
Joshua Middleton (540) 382-6120; jmiddleton@christiansburg.org. Prospective bidders may
examine the bidding documents on Monday through Fridays between the hours of 9:00am-
4:30pm and may obtain copies of the bidding documents at Christiansburg Town Hall, 100 East
Main St, Christiansburg, VA.
If bids are hand delivered or mailed, they must be delivered to the Town of Christiansburg
Purchasing Office, 100 East Main Street, Christiansburg, VA 24073. It is the bidder's
responsibility to confirm that all bids are received by the Town's Procurement Officer prior to
the time stated above. Sealed bids should be returned in a sealed envelope clearly marked,
"Bid Response for IFB 26500022, 2026 Annual Paving" and addressed to Tara Vance,
Procurement Officer. The bidder's name should be clearly marked on the outside of the
envelope.
To submit an online bid through eVA, refer to the online bidding instructions available at the
following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online
bid through eVA the Bidder should be a registered vendor in eVA. The Town is not responsible
for establishing vendors in eVA. Bidders are advised that the process of becoming an
established vendor in eVA may take several days. If the Bidder encounters any issues submitting
an online bid through eVA, the Bidder should contact eVA Customer Care for assistance.
**Note: When uploading files through eVA, no single file can be larger than 60 MB**
Bid Security in the amount of five (5) percent (%) of the Bid shall be submitted with each Bid in
accordance with the Instructions to bidders. The procedure for withdrawal of bids shall be in
accordance with procedure (i) of Section 2.2 - 4330 of the Code of Virginia. The bidder must be
a VDOT prequalified contractor. A list of VDOT prequalified contractors can be found at
https://www.virginiadot.org/business/resources/prequalified-list.pdf.
Owner: Town of Christiansburg
By: Mike Kelley, PE
Title: Director of Engineering
Date: April 6, 2026
+ + END OF ADVERTISEMENT FOR BIDS + +
EJCDC(R) C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
ARTICLE 1 - Defined Terms ........................................................................................................................... 1
ARTICLE 2 - Copies of Bidding Documents ................................................................................................... 1
ARTICLE 3 - Qualifications of Bidders ........................................................................................................... 1
ARTICLE 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 1
ARTICLE 5 - Bidder's Representations .......................................................................................................... 3
ARTICLE 6 - Pre-Bid Conference ................................................................................................................... 4
ARTICLE 7 - Interpretations and Addenda .................................................................................................... 4
ARTICLE 8 - Bid Security ............................................................................................................................... 4
ARTICLE 9 - Contract Times .......................................................................................................................... 5
ARTICLE 10 - Liquidated Damages ................................................................................................................ 5
ARTICLE 11 - Substitute and "Or-Equal" Items............................................................................................. 5
ARTICLE 12 - Subcontractors, Suppliers, and Others ................................................................................... 5
ARTICLE 13 - Preparation of Bid ................................................................................................................... 6
ARTICLE 14 - Basis of Bid .............................................................................................................................. 7
ARTICLE 15 - Submittal of Bid ....................................................................................................................... 7
ARTICLE 16 - Modification and Withdrawal of Bid ....................................................................................... 7
ARTICLE 17 - Opening of Bids ....................................................................................................................... 8
ARTICLE 18 - Bids to Remain Subject to Acceptance ................................................................................... 8
ARTICLE 19 - Evaluation of Bids and Award of Contract .............................................................................. 8
ARTICLE 20 - Bonds and Insurance ............................................................................................................... 9
ARTICLE 21 - Signing of Agreement .............................................................................................................. 9
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued.
B. Bidder-An individual or entity that submits a Bid to Owner.
C. Successful Bidder-The Bidder whose Bid the Owner accepts, and to which the Owner
makes an award of contract, subject to stated conditions.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, Bidder shall submit with its Bid (a)
written evidence establishing its qualifications such as financial data, previous experience, and
present commitments, and (b) the following additional information:
A. Evidence of Bidder's authority to do business in the state where the Project is located.
B. Subcontractor and Supplier qualification information; coordinate with provisions of Article
12 of these Instructions, "Subcontractors, Suppliers, and Others."
C. Evidence of the Bidder's status regarding VDOT prequalification
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

storage of materials and equipment, and any access needed for such additional lands, are
to be obtained and paid for by Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to use, as provided in the General Conditions, has been identified and
established in the Supplementary Conditions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition
of Technical Data set forth in Article 1 of the General Conditions will apply.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or adjacent to the Site are set forth in the
Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05
of the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at
the Site, if any, and possible changes in the Contract Documents due to any Hazardous
Environmental Condition uncovered or revealed at the Site which was not shown or
indicated in the Drawings or Specifications or identified in the Contract Documents to be
within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder may conduct the required Site visit during normal working hours, and shall not
disturb any ongoing operations at the Site. Bidder shall be responsible for ascertaining
pertinent local conditions such as location, accessibility, general character of the site, and
the character and extent of existing work within or adjacent to the site. Claims, as a result
of failure to do so, will not be considered by the Town.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of
Site conditions.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

C. On request, and to the extent Owner has control over the Site, and schedule permitting,
the Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints
on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at
the Site by Owner or others (such as utilities and other prime contractors) and relates to
the Work contemplated by these Bidding Documents. If Owner is party to a written
contract for such other work, then on request, Owner will provide to each Bidder access to
examine such contracts (other than portions thereof related to price and other confidential
matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas,
and become familiar with and satisfy itself as to the general, local, and Site conditions that
may affect cost, progress, and performance of the Work;
C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports and
drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of
the Work; (2) the means, methods, techniques, sequences, and procedures of construction
to be employed by Bidder; and (3) Bidder's safety precautions and programs;
E. agree, based on the information and observations referred to in the preceding paragraph,
that at the time of submitting its Bid no further examinations, investigations, explorations,
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 3

tests, studies, or data are necessary for the determination of its Bid for performance of the
Work at the price bid and within the times required, and in accordance with the other
terms and conditions of the Bidding Documents;
F. become aware of the general nature of the work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Bidding Documents;
G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
H. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the Work;
and
I. agree that the submission of a Bid will constitute an incontrovertible representation by
Bidder that Bidder has complied with every requirement of this Article, that without
exception the Bid and all prices in the Bid are premised upon performing and furnishing the
Work required by the Bidding Documents.
ARTICLE 6 - PRE-BID CONFERENCE
6.01 A pre-Bid conference will be held at the time and location stated in the invitation or
advertisement to bid. Representatives of Owner and Engineer will be present to discuss the
Project. Bidders are encouraged to attend and participate in the conference. Engineer will
transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in
response to questions arising at the conference. Oral statements may not be relied upon and
will not be binding or legally effective.
ARTICLE 7 - INTERPRETATIONS AND ADDENDA
7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to
Engineer in writing. Interpretations or clarifications considered necessary by Engineer in
response to such questions will be issued by Addenda delivered to all parties recorded as having
received the Bidding Documents. Questions received less than seven days prior to the date for
opening of Bids may not be answered. Only questions answered by Addenda will be binding.
Oral and other interpretations or clarifications will be without legal effect.
7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.
ARTICLE 8 - BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five (5)
percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates)
and in the form of a certified check, bank money order, or a Bid bond (on the form included in
the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and
6.02 of the General Conditions.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the
required contract security, and met the other conditions of the Notice of Award, whereupon the
Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract
Documents and furnish the required contract security within 15 days after the Notice of Award,
Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 4

that Bidder will be forfeited. Such forfeiture shall be Owner's exclusive remedy if Bidder
defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of
the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders
will be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the Bid opening.
ARTICLE 9 - CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be substantially
completed, and completed and ready for final payment, are set forth in the Agreement.
ARTICLE 10 - LIQUIDATED DAMAGES
10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS
11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment
specified or described in the Bidding Documents without consideration during the bidding and
Contract award process of possible substitute or "or-equal" items. In cases in which the Contract
allows the Contractor to request that Engineer authorize the use of a substitute or "or-equal"
item of material or equipment, application for such acceptance may not be made to and will not
be considered by Engineer until after the Effective Date of the Contract.
11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor
will furnish the materials and equipment specified or described in the Bidding Documents, as
supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of
"or-equal" or substitution requests are made at Bidder's sole risk.
ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS
12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or
entities for the performance of the Work if required by the Bidding Documents (most commonly
in the Specifications) to do so. If a prospective Bidder objects to retaining any such
Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an
Addendum, then the prospective Bidder should refrain from submitting a Bid.
12.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or
Contractor to retain any Subcontractor, Supplier, or other individual or entity against which
Contractor has reasonable objection.
12.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after
Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the Work.
If requested by Owner, such list shall be accompanied by an experience statement with
pertinent information regarding similar projects and other evidence of qualification for each
such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 5