IFB 100226AF THREE-YEAR FLEET SHAMPOO

INVITATION FOR BID
SUBJECT: THREE-YEAR FLEET SHAMPOO
DATE: August 26, 2026
INVITATION NO.: 100226AF
BID DUE: October 2, 2026 TIME: 11:00 A.M. C.S.T.
The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above
in accordance with the specifications enclosed.
Proposals MUST be received at MATA by the date and time set forth above.
QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other
documents will be made to any Proposer orally. Questions shall be submitted in writing to the Point of
Contact (listed below). To be given consideration, the questions must be received NO LATER THAN
SEPTEMBER 9, 2026 @ 11:00 AM CST. Questions that are deemed to be substantive in nature will
be responded to in the form of an addendum and posted on MATA's website by E.O.D. C.S.T. on
SEPTEMBER 14, 2026, website: MATATransit.com. Please do not submit questions in PDF format.
IFB TIMELINE:
IFB Posted: August 26, 2026
Pre-Proposal Meeting: N/A
Questions Due: September 9, 2026 at 11:00 A.M.
Q&A Posted: September 14, 2026 EOD
Bid Due By: October 2, 2026 at 11:00 A.M.
POINT OF CONTACT:
Anasa Franklin, Contract Administrator
afranklin@matatransit.com
Sincerely,
Anasa Franklin
Anasa Franklin
Contract Administrator
Memphis Area Transit Authority 1370 Levee Rd. Memphis, TN 38108-1011 (901) 722-7100
WWW.MATATRANSIT.COM

TABLE OF CONTENTS
COMMON PROBLEMS WITH BID SUBMITTALS
LEGAL NOTICE TO BIDDERS
SECTION A INSTRUCTIONS TO BIDDERS
1.0 GENERAL
2.0. BID REQUIREMENTS
3.0 BID FORMAT
4.0 BID PROCEDURES
5.0 BID EVALUATION AND CONTRACT AWARD
6.0 PROTESTS
SECTION B SCOPE OF SERVICES
SECTION C REQUIRED FORMS AND CERTIFICATIONS
CONTACT AND REFERENCE FORM
ADDENDA ACKNOWLEDGEMENT FORM
AFFIDAVIT OF NON-COLLUSION
BUY AMERICA CERTIFICATE (For Contracts of $150,000 or greater)
FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION
CERTIFICATION OF PRIMARY PARTICIPANT (prime Contractor) REGARDING
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors) DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CERTIFICATION OF RESTRICTIONS ON LOBBYING (For Contracts of $100,000 or greater)
NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS
NO RESPONSE
BID FORM
PERFORMANCE BOND
ATTACHMENT 1 GENERAL CONTRACT PROVISIONS
FTA CLAUSES
TENNESSEE STATE CONTRACT CLAUSES
APPENDIX
BUSINESS QUESTIONNAIRE
SAMPLE CONTRACT CHANGE ORDER
BID LABEL

COMMON PROBLEMS WITH BID SUBMITTALS
Missing or unsigned copies of certain forms and certifications. The following must be included in
the Bid:
Addenda Acknowledgment Form
Contact and Reference Form
Affidavit of Non-Collusion
Buy America Certificate
Federal Tax Liability and Recent Felony Conviction
Business Questionnaire (Appendix)
Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
Certification of Restrictions on Lobbying
National Defense Authorization Act Telecommunication
Explanation of "No Response"
Bid Form
Performance Bond
Incomplete or outdated information on client references and/or insufficient number of references
provided.
Failure to include adequate documentation about the role of subcontractors in the project.
Submittal of too few copies. The IFB specifies the number of originals and number of copies of the
Bid to be provided.
Failure to properly label Bid package with Bid/Bid label.
Bid received late. All Bids must be in MATA's possession by the deadline shown in the Bid. All Bids
received after the deadline will be returned unopened.

MEMPHIS AREA TRANSIT AUTHORITY
LEGAL NOTICE TO BIDDERS
Bids will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,
1330 Levee Road, Memphis, TN 38108, until 11:00 a.m. local time, on Friday, October 2, 2026,
and opened and read aloud at that time for furnishing the following:
IFB 100226AF THREE-YEAR FLEET SHAMPOO
Bidders must submit their bid with the enclosed label attached to the envelope.
MATA hereby notifies all Bidders that in regard to any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in response
to this advertisement and will not be discriminated against on the grounds of race, color, sex, religion,
political affiliation or national origin in consideration of an award.
Any name appearing on the Comptroller General's list of ineligible contractors is not an eligible bidder.
The contractor will be required to comply with all applicable Equal Employment Laws and Regulations.
Further information and bid requirements may be obtained by contacting Anasa Franklin at
(901) 322-4086 or via email: afranklin@matatransit.com.
Award of the contract will be made on the basis of the Lowest Responsive and Responsible bidder as
selected by the Authority, provided it is in their best interest to do so.
MATA reserves the right to reject any and all bids, and to waive any informality in biding.
Anticipated Term of Contract:
October 2026 until October 2029
Rodrick Holmes
Trustee

SECTION A
INSTRUCTIONS TO BIDDERS

SECTION A
INSTRUCTIONS TO BIDDERS
1.0 GENERAL
1.1 The Memphis Area Transit Authority (hereinafter referred to as MATA) seeks Bids for professional
services from qualified firms capable of providing the scope of services described in Section B.
These instructions provide detailed legal and technical requirements for the acquisition of these
services. This Invitation for Bid (IFB) will become part of the contract.
MATA will enter into a contract with the successful bidder for products and/or services relative to
the Project. This Project is more particularly described in Section B - Scope of Services. General
Contract Provisions are included in Attachment 1. Where there is conflict between the General
Contract Provisions and Section A, the provisions of instructions to bidders will take precedence.
MATA is a public agency responsible for providing public transportation services within the city of
Memphis and surrounding communities.
1.2 "Purchaser" or "Grantee" or "Authority" means MATA. The words "bid", "offer", and are
synonymous. The words "proposal", "bid" and "offer" are also synonymous, and it is understood
that once MATA accepts same, the document will constitute a portion of the contract contemplated
by these instructions. The words "Bidder", "Vendor" and "Contractor" are also synonymous.
1.3 This Invitation for Bids (IFB) does not commit MATA to award a contract or pay any costs incurred
in preparation of bids in response to the IFB. Bidders shall be responsible for all costs incurred as
part of their participation in the pre-award process.
1.4 Bids will be received by MATA at its Purchasing offices located at 1330 Levee Road, Memphis, TN
38108, until 11:00 a.m. local time on Friday, October 2, 2026. BIDS RECEIVED AFTER THIS
DATE AND TIME WILL BE RETURNED TO THE BIDDER UNOPENED. MATA's normal business
hours are 8:00 a.m. to 4:30 p.m. Monday through Friday at 1330 Levee Road, Memphis, TN 38108.
(Hand delivery instructions: turn right into the second open drive on Levee Rd., park in the loop
close to the fence, and walk to the dock door and ring the bell.) A mail delivery must be addressed
to 1370 Levee Road, Memphis, TN 38108; however, vendors are reminded of their sole
responsibility for ensuring that the Bid or Proposal is deposited in the Purchasing Department.
All Bids shall be deemed received at the above address. Bidders are solely responsible for ensuring
that his/her Bid is delivered timely. Bidders who rely on overnight delivery services, the United
States Postal Service, private mail services, local couriers or delivery services remain solely
responsible for timely delivery of the Bid and assume all risk of late delivery, miss-delivery and
non-delivery. All Bids will be date/time stamped, logged and deposited by MATA Staff.
Bidders are reminded that all Bids must be securely sealed, have the enclosed label attached and
be clearly marked "Bid".
After normal business hours (8:00 a.m. - 4:30 p.m.), bids will be accepted at the MATA dispatcher's
office, 1370 Levee Road, Memphis, TN 38108 (same campus.
Bidders may verify receipt of Bids by contacting MATA at (901) 322-4086 or email:
afranklin@matatransit.com.
1.5 This procurement will be financed through operating funds, as determined by the Agency. The
funding source for this procurement shall be determined solely by the Agency. Contractors shall
SECTION A - 1

comply only with those funding-specific clauses applicable to the funding source identified by the
Agency. TDOT and FTA-specific clauses shall apply only if the procurement is funded by TDOT or
FTA and shall otherwise be inapplicable.
2.0. BID REQUIREMENTS
2.1 Bids must set forth full, accurate, and complete information required by this IFB including any
attachments.
2.2 MATA has prepared and attached to these instructions the required bid form. This bid form and all
accompanying documents or certifications and materials submitted by the bidder will be deemed
to constitute part of the bid.
2.3 The price quoted in any bid shall include all labor, materials, tools, equipment, shipping, and other
costs necessary to fully complete the work as set forth in the Scope of Work. Anything omitted
from the scope of work, which is clearly necessary for the completion of the work, should be
considered a portion of the bid.
3.0 BID FORMAT
3.1 Bidders are required to submit bids in the following format:
A. Bid Forms and Attachments:
1. Addenda Acknowledgment Form
2. Contact and Reference Form
3. Affidavit of Non-Collusion
4. Buy America Certificate
5. Federal Tax Liability and Recent Felony Conviction
6. Business Questionnaire (Appendix)
7. Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
8. Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
9. Certification of Restrictions on Lobbying
10. National Defense Authorization
11. Explanation of "No Response"
12. Bid Form
13. Performance Bond
4.0 BID PROCEDURES
4.1 MATA reserves the right to postpone the bid opening for its own convenience and to waive any
minor bid informalities, which do not go to the heart of the bid or prejudice other bidders, or to reject,
for good and compelling reasons, any and all bids submitted.
4.2 Conditional bids or those which take exception to the specifications, will be considered "non-
responsive".
4.3 Changes to the specifications will be made by written addendum by MATA and will be forwarded
to all persons and firms to whom documents have been submitted. ANY VERBAL
COMMUNICATION IS NOT CONSIDERED MATA'S OFFICIAL RESPONSE.
SECTION A - 2

4.4 Requests for Clarifications or Approved Equals must be submitted in writing to Anasa Franklin and
must be received no later than 11:00 a.m. local time on Wednesday, September 9, 2026, in
accordance with the Approved Equals procedures described in the General Contract Provisions.
Any unapproved deviations, exceptions, substitutes, alternates or conditional qualifications
contained in a bid may be cause for its rejection.
Requests may be emailed to afranklin@matatransit.com. VERBAL QUESTIONS WILL NOT BE
ANSWERED, THUS PREVENTING AN UNFAIR ADVANTAGE TO ANY BIDDER.
4.5 Bidders shall submit one (1) hard (paper) original, one (1) hard (paper) copy, and one
(1)electronic flash drive of their respective bid. Bids shall be securely sealed to prevent access
prior to the bid closing date. Bids shall be clearly marked with the enclosed label attached.
Bids shall be valid for a minimum period of ninety (90) days subsequent to the bid closing date.
Bids offering less than ninety (90) days for acceptance by MATA from the bid closing date will be
considered non-responsive.
5.0 BID EVALUATION AND CONTRACT AWARD
5.1 The contract will be awarded to the lowest responsive and responsible bidder. Meaning the bid
presented by the responsible bidder which conforms with all material items and conditions of this
IFB and is lowest in price.
5.2 MATA reserves the right to reject any and all bids or to waive minor informalities and irregularities
in offers received.
5.3 A written notice of award or acceptance of offer, mailed or otherwise furnished to the successful
Bidder within the time specified in the bid, shall be deemed to result in a binding contract.
6.0 PROTESTS
6.1 MATA will consider all protests filed in a timely manner regarding the award. All protests are to be
submitted in writing, in accordance with the protest procedures described in the General Contract
Provisions.
6.2 Under certain limited circumstances, a potential Bidder may protest to FTA the award of a contract
pursuant to an FTA grant. FTA's review of any protest is limited to:
A. An alleged failure to MATA to have written protest procedures or alleged failure to follow
such procedures.
B. Alleged violations of a specific Federal requirement that provides an applicable complaint
procedure, which shall be submitted in accordance with the Federal regulation.
SECTION A - 3

SECTION B
SCOPE OF SERVICES

SECTION B
SCOPE OF SERVICES
The purpose of this procurement is to request vendors to provide fleet shampoo soap. The awarded
vendor will provide approximately 15,840 gallons of fleet shampoo per year.
This quantity is based on a combination of the past usage and the forecasted usage of the Contract
Term. MATA is not obligated to purchase residual stock remaining in the vendor's inventory at the
conclusion of the contract term.
Bid price should be a fixed unit/gallon cost for each year of the contract. Price must include all prepaid
tax-exempt charges and delivery fees (if any) for furnishing and delivering conforming goods.
SPECIFICATIONS ON LIQUIOR FLEET SHAMPOO CONCENTRATE
1. SOLUTION:
a. Concentrated - to be diluted with water to a ratio of 60:1.
b. Must be a Butyl base detergent.
c. Must not leave any type of coating or residue on surface, which is shampooed.
d. Detergent must remove all residue, oil, grease, exhaust soot, and all other removable
stains or dirt from the external panels of the Authority's buses.
2. RESTRICTIONS
a. Must not harm or discolor polyurethane, acrylic or enamel automotive paint or bus
window/glass.
b. Must not harm or damage heating coils in steam cleaners.
c. Must not be harmful to human skin or tissue.
d. Must not leave streaks.
3. GUARANTEE
Vendor must agree to absorb the cost of painting the entire bus or replacing windows if
detergent harms the finish in any manner. Also, vendor must guarantee to replace, at vendor's
expense, any steam cleaner heating coil which is rendered irreparable for use due to using
the detergent which shall include delivery charges or labor to install.
4. PACKAGING
a. Detergent is to be furnished in closed-top 55-gallon deposit drums.
b. Drums must be thoroughly cleaned inside before detergent is put in so as not to
contaminate solution.
c. External packaging must clearly identify product contents and include D.O.T.
Hazardous warning label, if applicable.
d. Based on the manufacturers recommended storage conditions vendor must indicate
the "For Best Performance" use by date.
e. Must be stable in storage from 0F to 140F.
SECTION B - 1