IFB 051426-AB THREE-YEAR RETREAD TIRE SERVICES

INVITATION FOR BID
SUBJECT: THREE-YEAR RETREAD TIRE SUPPLY
DATE: APRIL 13, 2026
INVITATION NO.: 051426-AB
BID DUE: MAY 14, 2026 TIME: 11:00 A.M. C.S.T.
The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above
in accordance with the specifications enclosed ````.
Proposals MUST be received at MATA by the date and time set forth above.
QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other
documents will be made to any Proposer orally. Questions shall be submitted in writing to the Point of
Contact (listed below). To be given consideration, the questions must be received NO LATER THAN
Monday, April 20, 2026 @ 11:00 AM CST. Questions that are deemed to be substantive in nature will
be responded to in the form of an addendum and posted on MATA's website by E.O.D. C.S.T. on
Wednesday, April 22, 2026, website: MATAtransit.com/Doing Business. Please do not submit
questions in PDF format.
IFB TIMELINE:
IFB Posted: April 13, 2026
Pre-Proposal Meeting: N/A
Questions Due: April 20, 2026 @ 11:00 A.M.
Q&A Posted: April 22, 2026 E.O.D.
Bid Due By: May 14, 2026 @ 11:00 AM
POINT OF CONTACT:
Ashley Best, Manager of Purchasing
abest@matatransit.com
Sincerely,
Ashley Best
Manager of Purchasing
Memphis Area Transit Authority 1370 Levee Rd. Memphis, TN 38108-1011 (901) 722-7100
WWW.MATATRANSIT.COM

TABLE OF CONTENTS
COMMON PROBLEMS WITH BID SUBMITTALS
LEGAL NOTICE TO BIDDERS
SECTION A INSTRUCTIONS TO BIDDERS
1.0 GENERAL
2.0. BID REQUIREMENTS
3.0 BID FORMAT
4.0 BID PROCEDURES
5.0 BID EVALUATION AND CONTRACT AWARD
6.0 PROTESTS
SECTION B SCOPE OF SERVICES
SECTION C REQUIRED FORMS AND CERTIFICATIONS
CONTACT AND REFERENCE FORM
ADDENDA ACKNOWLEDGEMENT FORM
AFFIDAVIT OF NON-COLLUSION
BUY AMERICA CERTIFICATE (For Contracts of $150,000 or greater)
FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION
CERTIFICATION OF PRIMARY PARTICIPANT (prime Contractor) REGARDING
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors) DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CERTIFICATION OF RESTRICTIONS ON LOBBYING (For Contracts of $100,000 or greater)
NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS
NO RESPONSE
BID FORM
ATTACHMENT 1 GENERAL CONTRACT PROVISIONS
FTA CLAUSES
TENNESSEE STATE CONTRACT CLAUSES
APPENDIX
BUSINESS QUESTIONNAIRE
SAMPLE SUPPLY AND SERVICE CONTRACT
SAMPLE CONTRACT CHANGE ORDER

COMMON PROBLEMS WITH BID SUBMITTALS
Missing or unsigned copies of certain forms and certifications. The following must be included in
the Bid:
Addenda Acknowledgment Form
Contact and Reference Form
Affidavit of Non-Collusion
Buy America Certificate
Federal Tax Liability and Recent Felony Conviction
Bidder's List Collection Form
Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
Certification of Restrictions on Lobbying
National Defense Authorization Act Telecommunication
Explanation of "No Response"
Bid Form
Incomplete or outdated information on client references and/or insufficient number of references
provided.
Failure to include adequate documentation about the role of subcontractors in the project.
Submittal of too few copies. The IFB specifies the number of originals and number of copies of the
Bid to be provided.
Failure to properly label Bid package with Bid/Bid label.
Bid received late. All Bids must be in MATA's possession by the deadline shown in the Bid. All Bids
received after the deadline will be returned unopened. If delivered by hand, the Bid package must
be deposited as specified in Section A, 1.4.

MEMPHIS AREA TRANSIT AUTHORITY
LEGAL NOTICE TO BIDDERS
Bids will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,
1330 Levee Road, Memphis, TN 38108, until 11:00 a.m. local time, on Thursday, May 14, 2026 ,
and opened and read aloud at that time for furnishing the following:
THREE-YEAR RETREAD TIRE SUPPLY
Bidders must submit their bid with the enclosed label attached to the envelope.
MATA hereby notifies all Bidders that in regard to any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in response
to this advertisement and will not be discriminated against on the grounds of race, color, sex, religion,
political affiliation or national origin in consideration of an award.
Any name appearing on the Comptroller General's list of ineligible contractors is not an eligible bidder.
The contractor will be required to comply with all applicable Equal Employment Laws and Regulations.
Further information and bid requirements may be obtained by contacting Ashley Best at
(901) 722-7182 or via email: abest@matatransit.com .
Award of the contract will be made on the basis of the Lowest Responsive and Responsible bidder as
selected by the Authority, provided it is in their best interest to do so.
MATA reserves the right to reject any and all bids, and to waive any informality in biding.
Anticipated Term of Contract:
May 25, 2026, until May 24, 2028
Rodrick Holmes
Trustee

SECTION A
INSTRUCTIONS TO BIDDERS

SECTION A
INSTRUCTIONS TO BIDDERS
1.0 GENERAL
1.1 The Memphis Area Transit Authority (hereinafter referred to as MATA) seeks Bids for professional
services from qualified firms capable of providing the scope of services described in Section B.
These instructions provide detailed legal and technical requirements for the acquisition of these
services. This Invitation for Bid (IFB) will become part of the contract.
MATA will enter into a contract with the successful bidder for products and/or services relative to
the Project. This Project is more particularly described in Section B - Scope of Services. General
Contract Provisions are included in Attachment 1. Where there is conflict between the General
Contract Provisions and Section A, the provisions of instructions to bidders will take precedence.
MATA is a public agency responsible for providing public transportation services within the city of
Memphis and surrounding communities.
1.2 "Purchaser" or "Grantee" or "Authority" means MATA. The words "bid", "offer", and are
synonymous. The words "proposal", "bid" and "offer" are also synonymous and it is understood
that once MATA accepts same, the document will constitute a portion of the contract contemplated
by these instructions. The words "Bidder", "Vendor" and "Contractor" are also synonymous.
1.3 This Invitation for Bids (IFB) does not commit MATA to award a contract or pay any costs incurred
in preparation of bids in response to the IFB. Bidders shall be responsible for all costs incurred as
part of their participation in the pre-award process.
1.4 Bids will be received by MATA at its Purchasing offices located at 1330 Levee Road, Memphis, TN
38108, until 11:00 a.m. local time on FRIDAY, THURSDAY, MAY 14, 2026. BIDS RECEIVED
AFTER THIS DATE AND TIME WILL BE RETURNED TO THE BIDDER UNOPENED.
All Bids shall be deemed received at the above address. Bidders are solely responsible for
ensuring that his/her Bid is delivered timely. Bidders who rely on overnight delivery services, the
United States mail, private mail services, local couriers or delivery services remain solely
responsible for timely delivery of the Bid and assume all risk of late delivery, miss-delivery and non-
delivery. All Bids will be date/time stamped, logged and deposited by MATA Staff.
Bidders are reminded that all Bids must be securely sealed, have the enclosed label attached and
be clearly marked "Bid".
After normal business hours (4:30 p.m. - 8:00 a.m.), bids will be accepted at the MATA dispatcher's
office, 1370 Levee Road, Memphis, TN 38108 (same campus); however, bidders are reminded of
their sole responsibility for ensuring that their bid is deposited in the Purchasing Department.
Bidders may verify receipt of Bids by contacting MATA at (901) 722-7182 or email:
abest@matatransit.com.
1.5 All bids and related documents shall be subject to a financial assistance contract between MATA
and the United States Department of Transportation, under the Federal Transit Act, as amended,
and terms and conditions established under the Act will apply.
16 This will be operating funded procurement, as determined by the Agency. The funding source for
this procurement shall be determined solely by the Agency. Contractors shall comply only with
SECTION A - 1

those funding-specific clauses applicable to the funding source identified by the Agency. TDOT and
FTA-specific clauses shall apply only if the procurement is funded by TDOT or FTA and shall
otherwise be inapplicable.
2.0. BID REQUIREMENTS
2.1 Bids must set forth full, accurate, and complete information required by this IFB including any
attachments.
2.2 MATA has prepared and attached to these instructions the required bid form. This bid form and all
accompanying documents or certifications and materials submitted by the bidder will be deemed
to constitute part of the bid.
2.3 The price quoted in any bid shall include all labor, materials, tools, equipment and other costs
necessary to fully complete the work as set forth in the Scope of Work. Anything omitted from the
scope of work, which is clearly necessary for the completion of the work, should be considered a
portion of the bid.
3.0 BID FORMAT
3.1 Bidders are required to submit bids in the following format:
A. Bid Forms and Attachments:
1. Addenda Acknowledgment Form
2. Contact and Reference Form
3. Affidavit of Non-Collusion
4. Buy America Certificate
5. Federal Tax Liability and Recent Felony Conviction
6. Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
7. Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
8. Certification of Restrictions on Lobbying
9. National Defense Authorization
10. Explanation of "No Response"
11. Bid Form
4.0 BID PROCEDURES
4.1 MATA reserves the right to postpone the bid opening for its own convenience and to waive any
minor bid informalities, which do not go to the heart of the bid or prejudice other bidders, or to reject,
for good and compelling reasons, any and all bids submitted.
4.2 Conditional bids or those which take exception to the specifications, will be considered "non-
responsive".
4.3 Changes to the specifications will be made by written addendum by MATA and will be forwarded
to all persons and firms to whom documents have been submitted. ANY VERBAL
COMMUNICATION IS NOT CONSIDERED MATA'S OFFICIAL RESPONSE.
4.4 Requests for Clarifications or Approved Equals must be submitted in writing to Ashley Best and
must be received no later than 11:00 a.m. local time on Monday, April 20, 2026, in accordance
SECTION A - 2

with the Approved Equals procedures described in the General Contract Provisions. Any
unapproved deviations, exceptions, substitutes, alternates or conditional qualifications contained
in a bid may be cause for its rejection.
Requests may be emailed to abest@matatransit.com. VERBAL QUESTIONS WILL NOT BE
ANSWERED, THUS PREVENTING AN UNFAIR ADVANTAGE TO ANY BIDDER.
4.5 Bidders shall submit one (1) hard (paper) copy and one (1) electronic flash drive of their
respective bid. Bids shall be securely sealed to prevent access prior to the bid closing date. Bids
shall be clearly marked with the enclosed label attached.
Bids shall be valid for a minimum period of ninety (90) days subsequent to the bid closing date.
Bids offering less than ninety (90) days for acceptance by MATA from the bid closing date will be
considered non-responsive.
5.0 BID EVALUATION AND CONTRACT AWARD
5.1 The contract will be awarded to the lowest responsive and responsible bidder. Meaning the bid
presented by the responsible bidder which conforms with all material items and conditions of this
IFB and is lowest in price.
5.2 MATA reserves the right to reject any and all bids or to waive minor informalities and irregularities
in offers received.
5.3 A written notice of award or acceptance of offer, mailed or otherwise furnished to the successful
Bidder within the time specified in the bid, shall be deemed to result in a binding contract.
6.0 PROTESTS
6.1 MATA will consider all protests filed in a timely manner regarding the award. All protests are to be
submitted in writing, in accordance with the protest procedures described in the General Contract
Provisions.
6.2 Under certain limited circumstances, a potential Bidder may protest to FTA the award of a contract
pursuant to an FTA grant. FTA's review of any protest is limited to:
A. An alleged failure to MATA to have written protest procedures or alleged failure to follow
such procedures.
B. Alleged violations of a specific Federal requirement that provides an applicable complaint
procedure, which shall be submitted in accordance with the Federal regulation.
SECTION A - 3

SECTION B
SCOPE OF SERVICES

SECTION B
SCOPE OF SERVICES
The Memphis Area Transit Authority is procuring retread services for is various bus, truck and
car tires. The contract period is from May 25 2026-to May 24, 2029, with an option to renew
for an additional year of May 25, 2029 - May 24, 2030.
1. DELIVERY: MATA requires that the successful bidder come out with your truck and
pick up the used tires from MATA's Tire Shop, at 1330 Levee Road, Memphis, TN
38108. After receipt of used tires, delivery shall be made within seven (7) days
between 8:30 a.m. and 3:00 p.m. weekdays, Monday through Friday.
2. SHIPPING TIME: All orders will be delivered to MATA no later than seven days after
the order is placed. Any shipments not in accordance with the above may at MATA's
discretion be refused and returned to the seller freight collect. If the shipment is not
received on time, MATA may order elsewhere and invoice the contractor for any
additional charges incurred.
3. LEAD TIME: The successful bidder will notify MATA in writing of any changes in lead
time of materials affected by backlog, strike, or any other reasonable event. This
written notice will be issued if normal delivery will be affected (+/-) one week from
established schedule.
4. UNION CONTRACTS: The successful bidder will notify MATA in writing six months
prior to termination of all union contracts it, or any major supplier it does business with,
may have at the time. This notice is to apprise MATA of the status of settlement and
contingency plans if any.
5. SEPARATE CONTRACTS: MATA reserves the right to award each item separately,
by group, or as a whole that MATA deems to be in its best interest.
6. ACCOUNT REPRESENTATIVE: The successful bidder will designate one person at
its main place of business as an account representative for this contract. This person
will be responsible for keeping current on all activity relating to the contract.
7. LIABILITY: The Contractor shall be responsible for the quality and satisfactory
performance of his product. If MATA finds that any product furnished by the Contractor
adversely affects the operation of MATA's equipment, MATA reserves the right to
cancel, without penalty, the contract with respect to the product involved in accordance
with the General Contractors Provisions (Attachment 1).
8. CURTAILMENT OF QUANTITIES: MATA reserves the right to reduce or increase the
estimated quantities of supplies purchased under the contract by such amount as the
requirements of MATA or other good causes.
9. TIMELY PERFORMANCE: The timely receipt of MATA's requirements is essential.
If the requirements are not received on time in accordance with the contracted delivery
schedule, MATA may cancel the unfulfilled portion of the contract for cause, purchase
substitute requirements elsewhere, and recover from the contractor any increased
costs thereby incurred together will all resulting incidental and consequential damages.
MATA may also terminate for cause, purchase substitute requirements elsewhere and
recover costs and damages for breach of Contractor's obligations.
10. TIRE DESCRIPTION: Usage is estimated at 10-20 +/- tires per week for retreading
the following sizes, and other repairs are required:
SECTION B- 1