IFB 051326-AB THREE-YEAR ENVIRONMENTAL WASTE MANGEMENT - ADDENDUM 1

INVITATION FOR BID
SUBJECT: THREE-YEAR ENVIRONMENTAL WASTE MANAGEMENT
DATE: APRIL 13, 2026
INVITATION NO.: 051326-AB
PROPOSAL DUE: MAY 13, 2026 TIME: 11:00 A.M. C.S.T.
The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above
in accordance with the specifications enclosed ````.
Proposals MUST be received at MATA by the date and time set forth above.
QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other
documents will be made to any Bidder orally. Questions shall be submitted in writing to the Point of
Contact (listed below). To be given consideration, the questions must be received NO LATER THAN
Monday, April 20, 2026 @ 11:00 AM CST. Questions that are deemed to be substantive in nature will
be responded to in the form of an addendum and posted on MATA's website by E.O.D. C.S.T. on
Wednesday, April 22, 2026, website: MATATransit.com. Please do not submit questions in PDF
format.
IFB TIMELINE:
IFB Posted: Monday, April 13, 2026
Pre-Bid Meeting: N/A
Questions Due: Monday, April 20, 2026 @ 11:00 AM
Q&A Posted: Thursday, April 22, 2026, E.O.D.
Bid Due By: Wednesday, May 13, 2026 @ 12:00 PM
POINT OF CONTACT:
Ashley Best, Manager of Purchasing
abest@matatransit.com
Sincerely,
Ashley Best
Manager of Purchasing
Memphis Area Transit Authority 1370 Levee Rd. Memphis, TN 38108-1011 (901) 722-7100
WWW.MATATRANSIT.COM

TABLE OF CONTENTS
COMMON PROBLEMS WITH BID SUBMITTALS
LEGAL NOTICE TO BIDDERS
SECTION A INSTRUCTIONS TO BIDDERS
1.0 GENERAL
2.0. BID REQUIREMENTS
3.0 BID FORMAT
4.0 BID PROCEDURES
5.0 BID EVALUATION AND CONTRACT AWARD
6.0 PROTESTS
SECTION B SCOPE OF SERVICES
SECTION C REQUIRED FORMS AND CERTIFICATIONS
ADDENDA ACKNOWLEDGEMENT FORM
CONTACT AND REFERENCE FORM
AFFIDAVIT OF NON-COLLUSION
BUY AMERICA CERTIFICATE (For Contracts of $150,000 or greater)
FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION
CERTIFICATION OF PRIMARY PARTICIPANT (prime Contractor) REGARDING
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors) DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CERTIFICATION OF RESTRICTIONS ON LOBBYING (For Contracts of $100,000 or greater)
NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS
NO RESPONSE
BID FORM
ATTACHMENT 1 GENERAL CONTRACT PROVISIONS
FTA CLAUSES
TENNESSEE STATE CONTRACT CLAUSES
APPENDIX
BUSINESS QUESTIONNAIRE
SAMPLE SUPPLY AND SERVICE CONTRACT
SAMPLE CONTRACT CHANGE ORDER

COMMON PROBLEMS WITH BID SUBMITTALS
Missing or unsigned copies of certain forms and certifications. The following must be included in
the Bid:
Addenda Acknowledgment Form
Contact and Reference Form
Affidavit of Non-Collusion
Buy America Certificate
Federal Tax Liability and Recent Felony Conviction
Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
Certification of Restrictions on Lobbying
National Defense Authorization Act Telecommunication
Explanation of "No Response"
Bid Form
Incomplete or outdated information on client references and/or insufficient number of references
provided.
Failure to include adequate documentation about the role of subcontractors in the project.
Submittal of too few copies. The IFB specifies the number of originals and number of copies of the
Bid to be provided.
Failure to properly label Bid package with Bid/Bid label.
Bid received late. All Bids must be in MATA's possession by the deadline shown in the Bid. All Bids
received after the deadline will be returned unopened. If delivered by hand, the Bid package must
be deposited as specified in Section A, 1.4.

MEMPHIS AREA TRANSIT AUTHORITY
LEGAL NOTICE TO BIDDERS
Bids will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,
1330 Levee Road, Memphis, TN 38108, until 11:00 p.m. local time, on Wednesday, May 13, 2026,
and opened and read aloud at that time for furnishing the following:
THREE-YEAR ENVIRONMENTAL WASTE MANAGEMENT
Bidders must submit their bid with the enclosed label attached to the envelope.
MATA hereby notifies all Bidders that in regard to any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in response
to this advertisement and will not be discriminated against on the grounds of race, color, sex, religion,
political affiliation or national origin in consideration of an award.
Any name appearing on the Comptroller General's list of ineligible contractors is not an eligible bidder.
The contractor will be required to comply with all applicable Equal Employment Laws and Regulations.
Further information and bid requirements may be obtained by contacting Ashley Best, Manager
of Purchasing at (901) 722-7182 or via email: abest@matatransit.com.
Award of the contract will be made on the basis of the Lowest Responsive and Responsible bidder as
selected by the Authority, provided it is in their best interest to do so.
MATA reserves the right to reject any and all bids, and to waive any informality in biding.
Anticipated Term of Contract:
May 25, 2026, until May 24, 2029
Rodrick Holmes
Trustee

SECTION A
INSTRUCTIONS TO BIDDERS

SECTION A
INSTRUCTIONS TO BIDDERS
1.0 GENERAL
1.1 The Memphis Area Transit Authority (hereinafter referred to as MATA) seeks Bids for professional
services from qualified firms capable of providing the scope of services described in Section B.
These instructions provide detailed legal and technical requirements for the acquisition of these
services. This Invitation for Bid (IFB) will become part of the contract.
MATA will enter into a contract with the successful bidder for products and/or services relative to
the Project. This Project is more particularly described in Section B - Scope of Services. General
Contract Provisions are included in Attachment 1. Where there is conflict between the General
Contract Provisions and Section A, the provisions of instructions to bidders will take precedence.
MATA is a public agency responsible for providing public transportation services within the city of
Memphis and surrounding communities.
1.2 "Purchaser" or "Grantee" or "Authority" means MATA. The words "bid", "offer", and are
synonymous. The words "proposal", "bid" and "offer" are also synonymous and it is understood
that once MATA accepts same, the document will constitute a portion of the contract contemplated
by these instructions. The words "Bidder", "Vendor" and "Contractor" are also synonymous.
1.3 This Invitation for Bids (IFB) does not commit MATA to award a contract or pay any costs incurred
in preparation of bids in response to the IFB. Bidders shall be responsible for all costs incurred as
part of their participation in the pre-award process.
1.4 Bids will be received by MATA at its Purchasing offices located at 1330 Levee Road, Memphis, TN
38108, until 11:00 a.m. local time on WEDNESDAY, MAY 13, 2026. BIDS RECEIVED AFTER
THIS DATE AND TIEM WILL BE RETURNED TO THE BIDDER UNOPENED.
All Bids shall be deemed received at the above address. Bidders are solely responsible for
ensuring that his/her Bid is timely delivered. Bidders who rely on overnight delivery services, the
United States mail, private mail services, local couriers or delivery services remain solely
responsible for timely delivery of the Bid and assume all risk of late delivery, miss-delivery and non-
delivery. All Bids will be date/time stamped, logged and deposited by MATA Staff.
Bidders are reminded that all Bids must be securely sealed, have the enclosed label attached and
be clearly marked "Bid".
After normal business hours (4:30 p.m. - 8:00 a.m.), bids will be accepted at the MATA dispatcher's
office, 1370 Levee Road, Memphis, TN 38108; however, bidders are reminded of their sole
responsibility for ensuring that their bid is deposited in the Purchasing Department.
Bidders may verify receipt of Bids by contacting MATA at (901) 722-7182 or email:
abest@matatransit.com.
1.5 All bids and related documents shall be subject to a financial assistance contract between MATA
and the United States Department of Transportation, under the Federal Transit Act, as amended,
and terms and conditions established under the Act will apply.
1.6 This will be a operational funded procurement, as determined by the Agency. The funding
source for this procurement shall be determined solely by the Agency. Contractors shall
SECTION A - 1

comply only with those funding-specific clauses applicable to the funding source identified by
the Agency. TDOT and FTA-specific clauses shall apply only if the procurement is funded by
TDOT or FTA and shall otherwise be inapplicable.
1.7 Neither a Performance Bond nor a Proposal/Bid Bond is required for this project.
2.0. BID REQUIREMENTS
2.1 Bids must set forth full, accurate, and complete information required by this IFB including any
attachments.
2.2 MATA has prepared and attached to these instructions the required bid form. This bid form and all
accompanying documents or certifications and materials submitted by the bidder will be deemed
to constitute part of the bid.
2.3 The price quoted in any bid shall include all labor, materials, tools, equipment and other costs
necessary to fully complete the work as set forth in the Scope of Work. Anything omitted from the
scope of work, which is clearly necessary for the completion of the work, should be considered a
portion of the bid.
3.0 BID FORMAT
3.1 Bidders are required to submit bids in the following format:
A. Bid Forms and Attachments:
1. Addenda Acknowledgment Form
2. Contact and Reference Form
3. Affidavit of Non-Collusion
4. Buy America Certificate
5. Federal Tax Liability and Recent Felony Conviction
6. Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
7. Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
8. Certification of Restrictions on Lobbying
9. National Defense Authorization
10. Explanation of "No Response"
11. Bid Form
4.0 BID PROCEDURES
4.1 MATA reserves the right to postpone the bid opening for its own convenience and to waive any
minor bid informalities, which do not go to the heart of the bid or prejudice other bidders, or to reject,
for good and compelling reasons, any and all bids submitted.
4.2 Conditional bids or those which take exception to the specifications, will be considered "non-
responsive".
4.3 Changes to the specifications will be made by written addendum by MATA and will be forwarded
to all persons and firms to whom documents have been submitted. ANY VERBAL
COMMUNICATION IS NOT CONSIDERED MATA'S OFFICIAL RESPONSE.
SECTION A - 2

4.4 Requests for Clarifications or Approved Equals must be submitted in writing to Ashley Best and
must be received no later than 11:00 a.m. local time on MONDAY, APRIL 20, 2026, in accordance
with the Approved Equals procedures described in the General Contract Provisions. Any
unapproved deviations, exceptions, substitutes, alternates or conditional qualifications contained
in a bid may be cause for its rejection.
Requests may be emailed to abest@matatransit.com. VERBAL QUESTIONS WILL NOT BE
ANSWERED, THUS PREVENTING AN UNFAIR ADVANTAGE TO ANY BIDDER.
4.5 Bidders shall submit one (1) hard (paper) original, one (1) hard (paper) copy and one
(1) electronic flash drive of their respective bid. Bids shall be securely sealed to prevent access
prior to the bid closing date. Bids shall be clearly marked with the enclosed label attached.
Bids shall be valid for a minimum period of ninety (90) days subsequent to the bid closing date.
Bids offering less than ninety (90) days for acceptance by MATA from the bid closing date will be
considered non-responsive.
5.0 BID EVALUATION AND CONTRACT AWARD
5.1 The contract will be awarded to the lowest responsive and responsible bidder. Meaning the bid
presented by the responsible bidder which conforms with all material items and conditions of this
IFB and is lowest in price.
5.2 MATA reserves the right to reject any and all bids or to waive minor informalities and irregularities
in offers received.
5.3 A written notice of award or acceptance of offer, mailed or otherwise furnished to the successful
Bidder within the time specified in the bid, shall be deemed to result in a binding contract.
6.0 PROTESTS
6.1 MATA will consider all protests filed in a timely manner regarding the award. All protests are to be
submitted in writing, in accordance with the protest procedures described in the General Contract
Provisions.
6.2 Under certain limited circumstances, a potential Bidder may protest to FTA the award of a contract
pursuant to an FTA grant. FTA's review of any protest is limited to:
A. An alleged failure to MATA to have written protest procedures or alleged failure to follow
such procedures.
B. Alleged violations of a specific Federal requirement that provides an applicable complaint
procedure, which shall be submitted in accordance with the Federal regulation.
SECTION A - 3

SECTION B
SCOPE OF SERVICES

SECTION B
ENVIRONMENTAL WASTE MANAGEMENT
MATA is soliciting bids for seven specific activities at its 1370 Levee Road, 1330 Levee
Road and 547 N. Main facilities for a period of three-years with an option to renew one-
year with an anticipated contract of May 25, 2026, through May 24, 2029, for specifically
recovering, transporting and properly disposing of:
* Oily liquids and sludge,
* Wash liquids and sludge,
* Used motor oil
* Used Antifreeze
* Used Oil filters, and
* Old Paint
* Oil Booms
The oily liquids and sludge will be collected from the maintenance and wash rack facilities.
The following is a list of the six (6) locations containing liquids and/or sludge including the
total number of requested annual visits:
"Per Visit Price" for Oily Liquids & Sludge *12 visits per year, summed for all years, plus
"Per Visit Price" for Wash Liquids & Sludge *12 visits per year, summed for all years, plus
"Per Pick-Up Price" for Used Motor Oil *52 pick-ups per year, summed for all years, plus
"Per Pick-Up Price" for Used Antifreeze *26 pick-ups per year, summed for all years, plus
"Per Container Pick-up Price" for Used/Old Paint *2 pick-ups per year, summed for all
years, plus
"Per Pick-Up Price" for Used Oil Filters *12 pick-ups per year, summed for all years.
Oily liquids and sludge locations:
* Vehicle Steam Sump - Minimum of 12 / maximum of 24 visits per year.
* Parts Steam Sump - Minimum of 12 / maximum of 24 visits per year.
* Maintenance Building OWS- Minimum of 12 / maximum of 24 visits per year.
Wash liquids and sludge locations:
* Repair Pits North - Minimum of six / maximum of twelve visits per quarter.
* Repair Pits South - Minimum of six / maximum of twelve visits per quarter.
* Parking Lot OWS (Oil Water Separator) - Minimum of six / maximum of twelve
visits per year.
Booms should be replaced on every visit. The booms are to be removed and replaced
with new ones and the old booms are to be disposed of properly by the successful bidder.
At each of these locations, the Contractor will remove the liquids and sludge that have
been collected in the individual sumps. The vehicle and parts steam sumps will be
pressure washed and the rinse water will be removed using the same equipment
employed to recover the oily liquids. All recovered products must be handled, transported
and disposed of in accordance with Federal, state and local laws and regulations.
SECTION B- 1