IFB-25-26-072-AA-Demo 2- Properties

IFB 25-26-072 "Asbestos Abatement and Demolition-2 Properties"
1.0 GENERAL CONDITIONS
1.1 Intent: To secure a qualified contractor to perform Asbestos Abatement and Demolition work for
five properties as described in Section 2 Scope of Work.
1.2 Sealed bids must be received in the Purchasing office no later
Wednesday May 27,2026 at 11:00AM
Bids may be submitted electronically on eVA at www.eva.virginia.gov
E- mailed or hand delivered to the address listed below.
City of Danville
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
1.3 Walk-Thru: Thursday May 7,2026 at 9:00AM See Scope of Work for additional
Information.
1.4 Bid Inquiries: The last day for questions will be Wednesday May 13,2026 at 5:00 PM
Email Carol Henley at purchasing@danvilleva.gov
1.5 Bonds: 5% Bid bond; 100% performance and payment bonds on any bid exceeding
$50,000.00
1.6 Time of Completion: Notice to Proceed to include Final Date of Completion
1.7 Liquidated Damages: $250.00 Per Calander Day
1.8 Owner's Representative: Seth Hawker, Property Maintenance Official
1.9 Code: All work performed shall conform to the Virginia Uniform Building Code
1.10 Retainage/Escrow: Five percent (5%) retainage will be withheld from each invoice until
final completion and acceptance of the contract work.
2.0 Scope of Work
* 25-26-072-Scope of Work.pdf
3.0 Supplemental General Conditions
4 Compliance: The Contractor shall comply with the provisions of the following: The City of
Danville's "Standard Requirements & Instructions for Bidding", Version 3.0, dated July 1,
2025. Copies may be obtained from the Purchasing Office or by downloading from the City's
website "Finance Department, Purchasing Division

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
4.0 Award:
A. The award will be made to the lowest responsible and responsive bidder, with
consideration given to completion time.
B. The City reserves the right to reject any or all offers and to waive informalities and
minor irregularities in offers received.
C. The award will be made to the proposal conforming to the IFB and will be most
advantageous to the City.
4.1 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary, modifying each and
every invitation to bid, purchase order or other award issued by the City of Danville. In the
discharge of these responsibilities, the Director of Purchasing may be assisted by assigned
buyers. No other City officer or employee is authorized to order supplies or services, enter
into purchase negotiations, or in any way obligate the government of the City of Danville for
any indebtedness. Any purchases contrary to these provisions and authorities shall be void
and the City shall not be bound thereby.
B. This procurement process, including withdrawal of bids and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies
of the Procurement Code may be obtained by writing the City of Danville Purchasing
Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the
City's website, Finance Department, Purchasing Division. The City of Danville does not
discriminate against faith-based organizations.
4.2 Method of Bid Submission:
A. Bids will not be accepted both electronically and on paper. Each bidder must
choose only one method of submission to avoid any confusion or duplication of entries. The
latest dated and time stamped bid will be the only bid accepted and evaluated. No bid may
be considered if received after the time shown on the title page. The allowable methods for
submitting are electronic and paper submission.
B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be
submitted on the forms issued. Unsigned or qualified bids will not be accepted. Envelopes
must be sealed and marked in the lower left-hand corner and submitted to the office
indicated on the title page.
C. Electronic Submission: Bidders who choose to submit their bids electronically must
ensure that they are registered on eVA at www.eva.virginia.gov . Bids can be found under
the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search
IFB 25-26-072. When addenda are issued, suppliers that have submitted an electronic
response will have to RESUBMIT their response to the latest version of the
solicitation.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
D. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder's risk. Erasures or other
changes must be initialed by the person signing the bid.
E. Suppliers must be registered in eVA if the local public body is:
1. Accepting electronic AND paper responses
2. Awarding to a supplier that has submitted a paper response
3. Posting award actions in eVA
There is no cost for eVA registration
E. SCC Number
Contractors organized as a stock or nonstock corporation, limited liability company,
business trust, or limited partnership or registered as a registered limited liability partnership
shall be authorized to transact business in the Commonwealth as a domestic or foreign
business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise required by law.
A Contactor organized or authorized to transact business in the Commonwealth pursuant to
Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number
issued to it by the State Corporation Commission. Any bidder or offeror that is not required to
be authorized to transact business in the Commonwealth as a foreign business entity under
Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a
statement describing why the bidder or offeror is not required to be so authorized.
4.3 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the proposed work.
Failure on the part of any Bidder to carry out previous contracts satisfactorily, or lack of experience
or equipment necessary for the satisfactory and timely completion of this Project, may be deemed
sufficient cause for disqualification of said Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and professional completion
of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
1. If the bid is on a form other than that furnished by the City, if the City's form is altered, or if
any part of the proposal form is detached.
2. If there are unauthorized additions, conditional or alternate pay items, or irregularities of
any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.
3. If the bid does not contain a unit price for each pay item listed in the proposal.
4. If the bid contains unit prices that are obviously unbalanced.
5. If the bid is not accompanied by the proposal guaranty specified by the City.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction or
maintenance of public highways, may withdraw his bid from consideration, if the price bid was
substantially lower than the other bids due solely to a mistake therein, provided the bid was
submitted in good faith and the mistake was a clerical mistake, as opposed to a judgment mistake,
and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of
work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic
error or unintentional omission can be clearly shown by objective evidence drawn from inspection of
original work papers, documents, and materials used in the preparation of the bid sought to be
withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within
two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the following
reasons:
1. Submitting more than one proposal from the same partnership, firm, or corporation under
the same or different name.
2. Evidence of collusion among bidders. Bidders participating in such collusion shall be
disqualified as bidders for any future work of the City until any such participating bidder has been
reinstated by the City as a qualified bidder.
3. If the bidder is considered to be in "default" for any reason.
4.4 Bids Binding 90 Days:
Unless otherwise specified, all formal bids submitted shall be binding for ninety (90) calendar
days following bid-opening date.
4.5 Cleanup:
A. The Contractor at all times shall keep the premises free from accumulation of waste
materials or rubbish caused by his operations. At the completion of the work, he shall remove all his
waste materials and rubbish from and about the project as well as all his tools, construction
equipment, machinery, and surplus materials.
B. If the Contractor fails to clean up at the completion of the work, the City may do so and the
cost thereof shall be charged to the Contractor.
4.6 Control of Work:
A. On all questions relating to quantities, the acceptability of materials and equipment, or
work, and the interpretation of the Contract Documents, the decision of the Project Manager are final
and binding and shall be precedent to any payment under the contract.
B. All work and material are subject to the inspection and approval of the Project Manager.
Any work done without proper inspection will be subject to rejection. Inspection of the work shall not
relieve the Contractor of the obligation to fulfill all conditions of the contract. The Project Manager
may require the Contractor to remove from the work any employee, as the Project Manager may
deem incompetent, careless or insubordinate.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
C. The Contractor and the Contractor's authorized agents shall have at least one staff
member on site that must be literate and fluent in the English language, because of the necessity to
read labels, job instructions and signs, as well as the need for conversing with City project
managers.
D. Conduct, Courtesy, and Respect: Contractors, Subcontractors, and their employees shall
exhibit professional and workmanlike behavior while on site. Engaging in behavior that is rude,
threatening, or offensive or use of profane or insulting language is prohibited. Harassment of any
kind, including sexual harassment, is prohibited. Abusive, derogatory, obscene, or improper
language, gestures, remarks, or other disrespectful behavior will not be tolerated. Inappropriate or
aggressive conduct on City of Danville property, including roughhousing, fighting, physical threats,
destruction of property, vandalism, littering, or physical abuse, is not permitted. Contractors,
Subcontractors, and their employees may not fraternize or socialize with City employees or building
patrons during working hours. Contractors, Subcontractors, and their employees are required to
wear appropriate work attire while on site. Articles of clothing cannot display offensive or
inappropriate language, symbols, or graphics. The City of Danville representative reserves the right
to decide if such clothing or actions are inappropriate.
E. General Contractor shall provide the following statement and a list of all employees and
subcontractor employees that will be working on this project. Statement and list of employees shall
be on company letterhead with signature and date. "This is to certify that all employees that are
scheduled to work on this project have not been convicted of a felony in the past 7 years, can qualify
for voting rights reinstatement and are not on active parole or active probation. Workers with felony
convictions and who do not qualify under special conditions will not be allowed access to work site."
F. Certain items of work may be performed by forces of the City. The Contractor shall
cooperate fully in scheduling and coordinating with the Project Manager such that no delay will result
in the performance of such work. If the Contractor claims that such work delays or causes additional
costs, he shall make claims as provided in Work Changes.
G. The City may award or may have awarded contracts to others for other work. The
Contractor shall cooperate fully with such other Contractors by scheduling his own work with that to
be performed under other Contracts as may be directed by the City. The Contractor shall not commit
or permit any act which will interfere with the performance of work by any other Contractor as
scheduled.
H. Neither the final certificate of payment nor any provision in the contract documents, nor
partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not
done in accordance with the contract documents or relieve the Contractor of liability in respect to any
express warranties or responsibility for faulty materials or workmanship. The Contractor shall
remedy any defects in the work and pay for any damage to other work resulting therefrom, which
shall appear within a period of one year from the date of final acceptance of work unless a longer
period is specified. The City will give notice of observed defects with reasonable promptness.
4.7 Equal Employment:
During the performance of this contract, the Contractor agrees as follows:
A. The Contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, or national origin, except where religion, sex, or national origin
is a bona fide occupational qualification reasonably necessary to the normal operation of the
Contractor. The Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions for this nondiscrimination clause.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
B. The Contractor also shall not discriminate against any handicapped person in violation of
any state or federal law or regulation and shall also post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this additional non-
discrimination clause.
C. The Contractor, in all solicitations or advertisements for employees placed by or on behalf
of the Contractor, will state that such contractor is an equal opportunity employer.
D. Notices, advertisements, and solicitations placed in accordance with Federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.
E. The Contractor will include the provisions of the foregoing paragraphs in every
subcontractor or purchase order over $10,000 so that the provisions will be binding upon
each subcontractor or vendor.
F. The Contractor will otherwise comply with all other applicable provisions of local, State,
and Federal law.
4.8 Drug Free Workplace:
During the performance of this contract, the contractor agrees to:
A. Provide a drug-free workplace for the contractor's employees.
B. Post in conspicuous places, available to employees and applicants for employment, a
statement notifying employees that the unlawful manufacture, sale, distribution, dispensation,
possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace
and specifying the actions that will be taken against employees for violations of such prohibition.
C. State in all solicitations or advertisements for employees placed by or on behalf of the
contractor that the contractor maintains a drug-free workplace.
D. Include the provisions of the foregoing clauses in every subcontract or purchase order of
or over $10,000, so that the provisions will be binding upon each subcontractor or vendor. "Drug-free
workplace" means a site for the performance of work done in connection with a specific contract
awarded to a contractor in accordance with Chapter 43, the employees of whom are prohibited from
engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any
controlled substance or marijuana during the performance of the contract. State law reference(s) -
Authority, Code of Virginia 2.2-4312.
4.9 Guaranty:
A. The Contractor shall guarantee that all the materials used and all the work done under
the contract shall fully comply with the requirements of the plans and specifications and the
instructions of the City.
B. All expenses covering return or replacement of defective or improper equipment or
merchandise will be assumed by the Contractor. In no instance shall the contractor refer the City to
any distributor or manufacturer for settlement of any claim arising from defective or improper
equipment or merchandise. If the Contractor shall fail to replace or repair any defective or improper
equipment or merchandise within thirty (30) days from date of notice, the City may make the
necessary corrective arrangements and charge the cost to money due the Contractor or bill the
Contractor. The Contractor agrees to reimburse the City in such instances. Samples of any
warranties which will apply to the goods being offered for sale shall be included as part of the bid.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
C. Any defects in the completed work or failure of the construction to fully perform or endure
the service for which it is intended, which in the opinion of the City are caused by or due to the use
of materials, skill or workmanship not in compliance with the said plans, specifications and
instructions, that may appear in the work within a period of twenty-four (24) months after acceptance
by the City shall be regarded as prima facie and conclusive evidence that the Contractor has failed
to comply with the said specifications, plans, and instructions. The Contractor in this event shall at
his own expense, at such time and in such manner as the Engineer may direct, repair or take up and
reconstruct any such defective work, in full compliance with the original specifications, plans, and
instructions. The repairs required to be made by the Contractor shall extend only to making good an
inherent defect which become manifested in the materials and workmanship under ordinary
conditions and shall not be held to cover any breakage or damage caused by improper use or by
accident resulting from circumstances over which the Contractor has no control.
4.10 Indemnification:
A. The Contractor shall indemnify, keep and save harmless the City, its agents, officials and
employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities,
judgments, costs and expenses, which may in anywise accrue against the City, its agents, officials
and employees in consequence of the granting of this contract or which may in anyway result
therefrom, whether or not it shall be alleged or determine that the act was caused through
negligence or omission of the Contractor or his employees, or of the subcontractor or their
employees, if any, and the Contractor shall, at their own expense, appear, defend and pay all
charges of attorneys and other expenses arising therefrom or incurred in connection therewith, and,
if any judgment shall be rendered against the City in any such action, the Contractor shall, at his
own expense, satisfy and discharge the same. The Contractor expressly understands and agrees
that any performance bond or insurance protection required by this contract, or otherwise provided
by the Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless and
defend the City, its agents, officials, and employees as herein provided. The Contractor shall have
charge and control of the entire work until its completion and acceptance by the City.
B. The Contractor shall assume all risks and responsibilities for casualties of every
description in connection with the work, except that he shall not be held liable or responsible for
delays or damage to the work caused by acts of God, acts of Public enemy, acts of Government,
quarantine restrictions, general strikes through the trade, or by freight embargoes not caused or
participated in by the Contractor. The Contractor shall have charge and control of the entire work
until completion and acceptance of the same by the City.
C. The Contractor shall alone be liable and responsible for, and shall pay, any and all loss or
damage sustained by any person or party either during the performance or subsequent to the
completion of the work under this agreement by reason of injuries to persons and damage to
property, buildings, and adjacent work, that may occur either during the performance of the work
covered by this contract or that may be sustained as a result of or in consequence thereof,
irrespective of whether or not such injury or damage be due to negligence or the inherent nature of
the work.
D. The Contractor shall bear all losses resulting from the amount or character of the work
being different, or because the nature of the premises on which the work is done is different from
what was expected, or on account of the weather, or similar other causes.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
4.11 Insurance:
The Contractor shall not commence work under this contract until they have obtained all the
insurance required hereunder and such insurance has been approved by the City; nor shall the
Contractor allow any Subcontractor to commence work on his subcontract until all similar insurance
has been so obtained and approved. Approval of the insurance by the City shall not relieve or
decrease the liability of the Contractor hereunder.
A. Worker's Compensation including Occupational Disease and Employer's Liability
Insurance: The Contractor shall take out and maintain during the life of this Contract
Workers'
B. Compensation and Employer's Liability Insurance for all of their employees to be
engaged in work on the project under this contract in an amount no less than the
minimum allowed by the State Corporation Commission, and in case of such work is
shall require the Subcontractor similarly to provide Workers' Compensation and
Employer's Liability Insurance for all of the latter's employees to be engaged in such
work.
C. Comprehensive General Liability Insurance: The Contractor shall maintain during
the life of this Contract comprehensive general liability insurance as shall protect
him, the City of Danville and its offices, agents and employees, and any
Subcontractors performing work covered by this Contract from claims for damage
for personal injury, including death, as well as from claims for property damage,
which may arise from operations under this Contract, whether such operations by
himself or by any Subcontractor, or by anyone directly or indirectly employed by
either of them. The amount of such insurance shall not be less than a combination
single limit of $1,000,000.00 per occurrence on bodily injury and property damage
and $1,000,000.00 aggregate on completed operations. The comprehensive
general liability insurance shall provide the following coverage:
D. Automobile liability insurance minimum combined single limits of $1,000,000.00 for
any one person and subject to the same limit for each person, $1,000,000 on
account of any one accident. This insurance shall include bodily injury and property
damage for the following vehicles:
Owned
Vehicles Non-
Owned Vehicles
Hired Vehicles
B. Umbrella Policy. At the option of the Contractor, primary limits may be less than required,
with an umbrella policy providing the additional limits needed. This form of insurance will be
acceptable provided that the primary and umbrella policies both provide the insurance coverages
herein required. However, any such umbrella policy must have minimum coverage limits of
$3,000,000.00.
C. Builder's Risk: The Contractor, at his cost, shall effect and maintain in the names of the
City, the Engineer and the Contractor, fire, vandalism and extended coverage insurance (or all-risk,
builder's risk insurance if approved by the City), upon the entire structure or structures on which the
work of this Contract is to be done and upon all material in or adjacent thereto and intended for use
thereon to one hundred percent (100%) of the Contract amount. Such insurance may include a
deductible provision if the City consents to such provision; however, the Contractor in such case will
be liable for paying to the City the amount of such deduction whenever a claim arises. The loss, if
any, is to be made adjustable with and payable to the City as Trustee for whom it may concern.
Written evidence of the insurance required herein shall be filed with the City not later than thirty (30)
days following the date of the award of the Contract. A copy of the evidence of insurance shall be
filed with the Director of Purchasing.

IFB-25-26-072 Asbestos Abatement and Demolition -2 Properties
D. To the fullest extent permitted by law, a Waiver of Subrogation Clause shall be added to
the General Liability, Automobile, Excess or Umbrella and Workers Compensation policies in favor
of the City of Danville and shall apply to it Owners officers, agents and employees, with respect to all
Projects during the policy term.
E. Prior to commencement of Work on any individual Project, the Contractor shall submit a
Certificate of Insurance in favor of the City of Danville and an Additional Insured Endorsement (in a
form acceptable to the City) as required hereunder. The Contractor's Insurance policies shall provide
for thirty (30) days' notice to City for cancellation or any change in coverage and be evidenced by
the Certificate of Insurance. Copies of insurance policies shall promptly be made available to the
City upon request.
F. The City of Danville, along with their respective officers, agents and employees, shall be
named as additional insureds.
G. Certificate holder should read as
follows: The City of Danville
427 Patton Street
Danville, VA 24541
4.12 Interpretation:
A. If any person contemplating the submission of a bid on this invitation is in doubt as to the
true meaning of any part of the Invitation for bid or other documents, they should submit a written
request for an interpretation thereof to the Engineer and received at least four (4) days before bid
deadline. An interpretation of the bid invitation document will be made only by written addendum
issued to each potential bidder. THE CITY WILL NOT BE RESPONSIBLE FOR EXPLANATIONS
OR INTERPRETATIONS OF BID INVITATION DOCUMENTS EXCEPT AS ISSUED IN
ACCORDANCE HEREWITH. The Bidder shall acknowledge receipt of all addenda in the Proposal.
B. All notices, demands, requests, instructions, approvals, proposals, and claims must be in
writing.
C. If during performance of the Work, the Contractor finds a conflict, error or discrepancy in
the Contract Documents, the contractor shall so report to the Engineer in writing at once before
proceeding with the work affected thereby and shall obtain a written interpretation or clarification
from the Engineer. In resolving such conflicts, errors and discrepancies, the Documents shall be
given precedence in the following order: Agreement, Modifications, Addenda, Supplementary
Conditions, and Instruction to Bidders, General Conditions, Proposal and Specifications/Drawings.
Figure dimensions on Drawings shall govern over scale dimensions and detailed drawings shall
govern over general drawings.
4.13 Limitations of Work Area:
A. The Contractor shall be limited to a specific area for storage of equipment, supplies, and
building materials. This area shall be designated by the City and established during the pre-
construction conference.
B. Parking area for employees of the Contractor shall be designated in the vicinity of the
project, and it shall be the responsibility of the Contractor to require their personnel to park in this
designated area and not any area which may interfere with the normal operations in and around the
construction area or with access and use of the facility by the City.