IFB #497-26

DAWSON COUNTY GEORGIA
INVITATION FOR BIDS (IFB)
MOBILE AIR UNIT TRAILER FOR EMERGENCY SERVICES
IFB #497-26
Submission Deadline:
April 16, 2026 at 10:30AM
Delivery Address:
Dawson County Board of Commissioners
Attn: Purchasing Manager
25 Justice Way, Suite 2223
Dawsonville, GA 30534
Important: The responsibility for submitting a response to this IFB on or before the stated date
and time lies solely with the offeror.
Issue Date: April 2, 2026
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

IFB #495-26 Mobile Air Unit Trailer for Emergency Services
Table of Contents
Invitation to Bidders ......................................................................................................................3
IFB Timeline ...................................................................................................................................3
General Overview ..........................................................................................................................4
General Conditions ........................................................................................................................9
Bid Specifications ...........................................................................................................................9
General Terms ..............................................................................................................................14
Vendor's Checklist Form ............................................................................................................18
Vendor's Information Form .......................................................................................................19
Vendor's Price Bid Form ............................................................................................................20
Vendor's Reference Form ...........................................................................................................21
Execution of Bid Form.................................................................................................................22
Addenda Acknowledgement Form .............................................................................................23
Drug Free Work Place Form ......................................................................................................24
Certificate and Statement of Non-Collusion Form ...................................................................25
Georgia Security and Immigration Compliance Act Affidavit................................................26
Local Small Business Initiative Affidavit Form ........................................................................30
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

Invitation To Bidders
Dawson County is seeking sealed bids from qualified vendors for the purchase of a Mobile Air Unit Trailer
for Emergency Services.
All relevant specifications and requirements are outlined in Section II of this solicitation package. Bidders
are encouraged to review this entire packet carefully before preparing their submission.
Bid Submission Instructions
Complete bid packages must be submitted in a sealed envelope or container clearly marked with the Bid
Name and Bid Number. Submissions must include a completed Vendor Price Proposal Form and be typed
or printed in ink. Handwritten or incomplete proposals may not be considered. Electronic copies of the bid
documents are available at:
https://www.bidnetdirect.com//dawsoncounty
Pre-Bid Meeting:
There will not be a Pre-Bid Meeting for this solicitation.
Questions & Clarifications:
All questions must be submitted in writing via email to:
Hanna Milford, Purchasing Manager
Hmilford@dawsoncountyga.gov
Questions are due by April 10th at 5:00PM. Responses to all inquiries will be posted on both the Dawson
County website and the Georgia Procurement Registry by April 13th at 1:00PM. Any changes to the scope
or terms of this solicitation will be issued via formal addendum.
Equal Opportunity Statement:
Dawson County is committed to providing equal opportunity for all businesses and does not discriminate
on the basis of race, color, religion, sex, national origin, disability, or veteran status. This policy ensures
that all segments of the business community have fair access to County procurement opportunities.
Please note that Dawson County does not guarantee a minimum or maximum value for this contract. We
appreciate your interest in doing business with Dawson County and look forward to your participation.
Sincerely,
Hanna Milford, Purchasing Manager
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

Section I - General Overview
1. Bid Submission
The offerors shall package and seal its submittal so that they will not be damaged in mailing. One (1)
original of the complete signed submittal must be received, at 10:30AM, be submitted in a sealed
envelope stating on the outside the vendor's name, address, IFB #497-26 Mobile Air Unit Trailer for
Emergency Services and delivered to:
Dawson County Board of Commissioners
Attn: Purchasing Manager
25 Justice Way, Suite 2223
Dawsonville, Ga 30534
Vendors are responsible for informing any commercial delivery service, if used, of all delivery
requirements and for ensuring that the required address information appears on the outer wrapper or
envelope used by such service. NOTE: Many express mail and delivery services do no guarantee
overnight by noon to Dawson County.
Hand Delivery: Hand Delivery copies may be brought to the above address between the hours of
8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of
Holidays, please visit www.dawsoncountyga.gov. If a sealed bid is delivered after 2:25PM on the day
of the opening, deliver the package to the Purchasing Manager, in the Finance Conference Room,
Suite #2322. No submission will be accepted after 2:30PM on the date listed above, at which time all
company names and offers received will be publicly read aloud.
GPS Location: Some GPS systems cannot locate the above-named address. Proposers may search the
following address if trying to visit the Dawson County Government Center: 25 Tucker Avenue
Dawsonville, GA 30534. Tucker Avenue is located on the East side of the Government Center. Upon
arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the
Government Center is available off of Justice Way. Proposers should verify address is in Dawson
County and not a surrounding community.
2. Contact Person
Vendors are encouraged to contact Hanna Milford, Purchasing Manager via email at
hmilford@dawsoncountyga.gov to clarify any part of the IFB requirements. All questions that arise
prior to the Deadline for Questions due date shall be directed to the contact person in writing via
email. Any unauthorized contact shall not be used as a basis for responding to this IFB and also may
result in the disqualification of the vendor's submittal.
Vendors may not contact any elected official or other county employee to discuss the bid process or
bid opportunities except through the Purchasing Manager named herein, or as
provided by existing work agreement(s). This policy shall be strictly enforced and the County
reserves the right to reject the submittal of any vendor violating this provision.
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

3. Additional Information/Addenda
Dawson County will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the due date posted on the County's website under the
bid information. Vendors should not rely on any representations, statements or explanations other
than those made in this IFB or in any addendum to this IFB. Where there appears to be a conflict
between the IFB and any addenda issued, the last addendum issued will prevail. Vendors are advised
to check the website for addenda before submitting their bids.
Vendors must acknowledge an issued addenda by including the Addenda Acknowledgement with the
submittal. Bids which fail to acknowledge the vendor's receipt of any addendum may result in the
rejection of the offer if the addendum contains information which substantially changes the Owner's
requirements. Absence of acknowledgement does not release the Bidder from being held to any
changes/information released in the addenda.
4. Late Submittal and Late Modifications
Submittals received after the due date and time will not be considered. Modifications received after
the due date will not be considered. Dawson County Government assumes no responsibility for the
premature opening of a Bid not properly addressed and identified, and/or delivered to the proper
designation.
5. Rejection of Bids/Cancellations
Dawson County Government reserves the right to reject any and all submittals and reserves the right
to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do
so would be to the advantage of Dawson County. Dawson County reserves the right to cancel this
IFB at any time.
6. Minimum IFB Acceptance Period
Submittals shall be valid any may not be withdrawn for a period of ninety (90) days from the date
specified for receipt submittals.
7. Non-Collusion Affidavit
By Submitting a response to this IFB, the vendor represents and warrants that such Bid is genuine
and not a sham or collusive or made in the interest or in behalf of any person not therein named and
that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham
Bid, or any other person, firm or corporation to refrain from submitting and that the vendor has not
in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By
submitting a Bid, the vendor represents and warrants to that no official or employee of Dawson
County Government has, in any manner, an interest, directly or indirectly in the Bid or in the
contract which may be made under it, or in any expected profits to arise there from.
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

8. Cost Incurred by Vendors
All expenses involved with the preparation and submission of the IFB to the Dawson County Board
of Commissioners, or any work performed in connection therewith is the responsibility of the
vendor(s).
9. Bid Opening
Bids will be opened and read immediately following the bid deadline at the physical address stated
in this document. A copy of the bid tabulation to the IFB will be posted on the County Website
within three (3) days after the IFB has been opened.
10. Open Records
All materials submitted in connection with this IFB will be public documents and subject to the
O.C.G.A. 50-18-71, Open Records Act and all other laws of the State of Georgia; and the open
records policies of Dawson County Board of Commissioners. All such materials shall remain the
property of Dawson County and will not be returned to the respondent. Should you believe that your
bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states
that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (article 27
of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore; the affidavit must be detailed,
citing specifically the portions of the bid/proposal containing any trade secrets. All such materials
shall remain the property of Dawson County and will not be returned to the respondent.
11. Taxes
Dawson County Government is tax exempt. No sales tax will be charged on any products or
services. Dawson County cannot exempt any other person/vendor from applicable sales taxes that
may be required of them in relations to this project. Selected vendor will be provided with Dawson
County's Sales and Use Tax Certificate of Exemption number upon request.
12. Vendor Information
All submissions shall include a completed vendor information form, current copy of business license
and current W-9. Failure to provide this information could result in the disqualification of the vendor
from submitting a Bid.
13. Insurance
Selected vendor will be required to provide a Certificate of Insurance as proof of liability and
workman's compensation insurance while under contract with Dawson County. Workman's
Compensation insurance should be as required by the State of Georgia. General Liability at a
minimum should cover $1,000,000 per incident and automobile insurance of $500,000 combined
single limit per accident for bodily injury, property damage. Dawson County Board of
Commissioners shall be named as additionally insured for the project herein.
14. Bonds
If required, under Section II - Scope of Work of this document, any combination of the following
bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

(100%) payment bond, and a one hundred (100%) performance bond. All bonds would be payable to
Dawson County Board of Commissioners. Failure to submit appropriate bonding will result in
automatic rejection of bid. Bonding company must be authorized to do business in Georgia by the
Georgia Insurance Commission, listed in the Department of Treasury's publication of companies
holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring
companies, and have an A.M. Best rating.
15. Anti-Discrimination
Dawson County, in accordance with the Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d to
2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office
of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively
ensure that n any contract entered into pursuant to this advertisement, disadvantaged business
enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response
to this Invitation to Bid and will not be discriminated against on the grounds of race, color, national
origin, sex, handicap/disability in consideration of an award.
By submitting their bids, all bidders certify to Dawson County that they will conform to the
provisions of the Federal Civil Rights Act of 1964. In every contract of over $10,000 the provisions
below apply.
During the performance of this contract, the contractor agrees as follows:
o The contract will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, or national origin, except
where religion, sex, or national origin is a bona fide occupational qualification
reasonably necessary to the normal operation of the contractor. The contractor
agrees to post in conspicuous places available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination
clause.
o The contractor, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, will state that such contractor is an equal
opportunity employer.
o Notices, advertisements and solicitations places in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.
The contractor will include the provisions of 1 above in every subcontract or purchase
order of over $10,000 so that the provisions will be binding upon each subcontractor
or vendor.
16. Georgia Security and Immigration Compliance Act
Vendors submitting a qualification package in response to this IFB must provide the following
information in the package to indicate compliance with the Georgia Security and Immigration
Compliance Act. The form is provided for completion.
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

17. Gratuities
Dawson County acknowledges that it may be customary to provide gifts to employees or
departments. However, it shall be unethical for any County employee involved in making
procurement decisions to have personal investments in any business entity that creates a Conflict
between their private interests and their public duties.
It shall be unethical for any person to offer, give, or agree to give any Dawson County employee, or
for any Dawson County employee to solicit, demand, accept, or agree to accept from any vendor or
business, a gift or gratuity in any amount in exchange for any decision, approval, disapproval, or
recommendation concerning a solicitation.
END OF THIS SECTION
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services

Section II - General Conditions
Dawson County Purchasing Department is soliciting sealed bids from qualified vendors for the purchase of
a Mobile Air Unit Trailer for Emergency Services. Specifications are detailed under this section.
Contract Period
The term of a contract awarded as a result of this Invitation for Bid shall be from the time the bid is awarded
until delivery and acceptance of goods solicited by Dawson County. All standard warranties shall apply. The
method of the contract shall be a Purchase Order.
The Contract shall terminate absolutely and without further obligation at such time as appropriated and
otherwise unobligated funds are no longer available to satisfy the obligations of the County under this
contract.
If, at any time, the County determines it is in its best interest to discontinue use of these services the County
reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.
Specifications
The Vendor must provide the company generated specifications form for the model requested by Dawson
County.
Dawson County intends to purchase one Mobile Air Unit Trailer under this contract. No commitment is
made by the County to purchase additional units. The purchase is contingent upon the availability of funds
and shall be made at the pricing specified in the Vendor's Price Proposal Form.
Standard Specifications
Air Operated Booster Pump
Bauer Compressors 5.5 Containment Fill Station, Two-Position with Gauge Panel, NFPA 1901
Complaint. Rated for 5500 PSI SCBA Fill Pressure
(12) 6000 PSI Air Storage Cylinders
35' System Refill Hose
12ft x 7ft x 7ft Enclosed Trailer
Twin Axle
Electric Brakes
Curb Side Man Door
Interior 12V Lighting
(1) Manual Roof Vent
Diamond Plate Floor
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White Vinyl Walls
Condition/Maintenance of Equipment
Equipment delivered to the County worksite must be in good working condition. The Contractor will not
knowingly deliver damaged, broken or unsafe equipment and/or accessories to the County worksite.
Damaged Equipment
In the event the Contractor delivers damages, broken, or unsafe equipment, the County will not be billed for
any cost to the Contractor for said job request.
Management Agent/Employees
The vendor shall assign a main point of contact that will be responsible for all ordering questions and
scheduling of delivery.
Warranty
A 2-year warranty covering all trailer parts and workmanship, plus a 5-year warranty on the compressor and
HVAC components.
Completing the Vendor's Price Proposal Form
1. Vendors must provide pricing on the Vendor's Price Proposal Form included in this document.
2. If a vendor does not wish to bid a certain item the response of "No Bid" is appropriate. This does not
disqualify vendors. Dawson County will look at the totality of each proposal.
3. Where errors or omissions result in discrepancies in bid totals, prices per unit as submitted will be
binding.
4. Due to the nature of this project, it is vital that all material arrive on or before the proposed number
of delivery days stated in the Price Proposal Sheet. Time is of the essence and is an essential element
of this IFB.
Payment
1. Upon inspection and acceptance of all goods, amount due shall be eligible for payment.
2. Vendor must furnish delivery receipt with invoice identifying that order has been delivered in
accordance with specifications, quantities, and price set forth on the original order. A Dawson
County employee's signature must appear on the delivery receipt or invoice.
3. Dawson County is tax exempt. A Tax Exemption certificate will be provided upon award.
4. Dawson County cannot exempt others from taxes. Vendor must pay taxes as applicable by law.
5. Dawson County reserves the right to deduct from payment any monies owed to Dawson County by
the vendor.
6. Itemized all invoices in full. Show payment terms, reference Purchase Orders (if applicable).
7. Inspection and Acceptance of Deliveries: The County reserves the right to inspect all goods and
products delivered. The County will decide whether to accept or reject items delivered. The
inspection shall be conclusive except with respect to latent defects, fraud, or such gross mistakes as
shall amount to fraud. Final inspection resulting in acceptance or rejection of the products will be
made as soon as practicable, but failure to inspect shall not be construed as waiver by the County to
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IFB #497-26 Mobile Air Unit Trainer for Emergency Services