IDIQ CONTRACT FOR LOCKSMITH SERVICES TIME & MATERIAL CITYWIDE WITH BOROUGH OF BRONX, BROOKLYN, MANHATTAN, AND QUEENS & STATEN ISLAND FOCUS

1. SCOPE OF WORK

1. 1. Remove broken keys and foreign objects form locks.
   2. Change lock combinations and prepares a record of the combination changes.
   3. Program special keypad locksets with names, times and entry status.
   4. Install new locks and prepare new or duplicate keys with or without patterns and guides.
   5. Repair and maintain a variety of locking systems.
   6. Disassemble, repair & re-keypad locks, door, and safety locks, as well as other locking devices.
   7. Repair and replace tumblers, springs, and other lock parts.
   8. Maintain the security of the master record system of locks & Keys.

Opening locked doors due to lost keys or lockouts

1. CODES

1. 1. All Work done shall be in accordance with all laws and latest rules and regulations of all municipal and other public agencies having jurisdiction. Any items or requirements specified herein which conflict with such rules, regulations or requirements shall be referred to the Authority for decision.

1. 1. All materials and equipment shall bear the certification labels of the Underwriters Laboratories (UL) or the American National Standards Institute (ANSI) Builders Hardware Manufacturers Association (BHMA); if the material and equipment is of a class or grade certified by said organizations.

Locksets shall conform to fire-rated openings in compliance with requirements of NFPA 80-2010 and NFPA 101-2012.

1. PROCEDURES

1. 1. Prior to the commencement of the Work, Contractor must attend a pre-start meeting with Borough and Development Representatives at a scheduled location. Contractor may begin Work at a given location, only after receiving a "Work Authorization" form which will be faxed or emailed to the Contractor by the Development where the Work will be performed.

1. 1. The Development Property Maintenance Supervisor (PMS) shall then arrange a start date with the Contractor. Once Work is started at a Development said Work shall continue a regular basis until all authorized Work is completed. If the Contractor does not respond within a timely fashion, the Authority reserves the right to obtain services of others and back charge the Contractor for all damages and costs incurred.

1. 1. Upon arrival at the Development, the Contractor shall sign the Contractor’s logbook located in the Maintenance Office and obtain the exact location of the Work scheduled. Note in the Log: (i) DATE; (ii) CONTRACTOR’S NAME (iii) CONTRACT NO.; (iv) AUTHROIZATON
   2. No.; (v) FOREMAN’S NAME; (vi) WORK LOCATION; and (vii) THE NUMBER OF WORKERS ASSIGNED TO THE WORK THAT DAY.
2. DISPOSAL

1. 1. All materials must be disposed of in accordance with the applicable laws and regulations of all agencies having jurisdiction.

1. 1. The Contractor must not obstruct pedestrians or interfere with ingress and egress into and from any building. The Contractor must remove from the premises and legally dispose of all debris or items removed, on the workday that they were removed. No removed item shall be permitted to remain outside the buildings or on the Development premises overnight. In the event the Contractor fails to remove any item from the premises as set forth above, NYCHA, at its option, may remove and store such item and charge the Contractor with the expense thereof.

1. 1. Protection and Cleaning

1. The Contractor shall conduct work in a manner that provides complete safety to workers and residents.

1. All property of the Authority damaged as a result of the work of this Contract must be replaced, restored or repaired by the Contractor at its own expense.

1. At the end of each workday, the Contractor shall remove all debris, and all materials not used during the day to a designated storage or disposal area. No used or unused materials or equipment will be permitted to remain in the work area after workers leave. If available, storage space may be assigned to the Contractor as a convenience to the Contractor, the Contractor will use such space or spaces at its own risk, it being understood that the Authority does not assume any responsibility for the adequacy of the space or spaces assigned, nor for the safe keeping of the material stored.

1. No Materials or tools are to be left in occupied apartments or public spaces unattended.

1. FURTHER PROCEDURES

1. 1. Work Preparing Procedures

1. The Contractor shall use the following procedures for Work area preparation, work practices and clean-up for surface preparation activities.

1. Residents of occupied dwelling units where work activity will occur, shall be informed of the nature of the Work activity and asked to refrain from entering the Work area.

1. The Contractor shall protect residents’ belongings, during every phase of the

Work.

1. 1. The Contractor shall utilize polyethylene sheets to cover entrances to the Work area. A single layer taped to the top of the entrance door shall be utilized. The sheet shall be weighted at the bottom to keep closed.

1. 1. The floor of the Work area shall be covered with one layer of polyethylene sheeting. Such sheeting shall be taped together with duct tape and taped to the bottom of the walls or baseboards, to form a continuous barrier to the penetration of dust to the floor. For floors covered with wall-to-wall carpet, the carpeted floor must be protected with two sheets of six-mil polyethylene sheeting. The seams of the sheets must overlap by at least six inches.

1. 1. All seams in the polyethylene sheeting shall be sealed with duct tape.

Contract Term: 3 years from the award date on NYCHA’s Purchase Order.  NYCHA, in its sole

discretion, shall have the option to extend the Term of this Contract for up to 2 one-year

extensions.

Labor Law 220i Public Work Registration Certificate/Certification: Pursuant to Article 8, Section

220-i of the New York State Labor Law. The Bidder and each subcontractor must be registered with

the New York State Department of Labor. See https://dol.ny.gov/contractor-and subcontractor-

landing.

Section 3 REO & OEO and M/WBE Plans: Section 3 REO & OEO Plans, and the M/WBE Utilization Plan &

Waiver must be submitted via eComply, https://nycha.ecomply.us/. Do not include Section 3 or M/WBE

documentation within bid submission via iSupplier. Please refer to the "Note to Supplier" document

for additional information.

A non-mandatory, but strongly recommended, MS Teams Pre-bid Conference will be held on April 10,

2025 at 10:00 AM.

To attend the Pre-Bid Conference either:

Access via: https://teams.microsoft.com/meetingOptions/?organizerId=d3ad4d7d-b23c-46b6-a970-2e5863640413&tenantId=709ab558-a73c-4f8f-98ad-20bb096cd0f8&threadId=19_meeting_NmQ1YjcxMWItNTZhNy00MDMyLWEyZTQtMzc0MTRlYmE5Yjdk@thread.v2&messageId=0&language=en-US

Meeting ID: 248 677 817 549 Passcode: Dq7HZ2XK

Dial in by calling +1 646-838-1534,248677817549#

Meeting ID: 248 677 817 549#

RFQ Question Submission Deadline: 04/18/2025 at 2:00PM

Only questions regarding this RFQ submitted to construction.procurement@nycha.nyc.gov (include RFQ

number in subject field) prior to Question Deadline will be accepted.

Question & Answer Release Date: 04/28/2025 at 2:00PM