Ice Skating Rink

Agency:	City of Dublin
State:	Ohio
Type of Government:	State & Local
Posted Date:	Aug 5, 2026
Due Date:	Aug 14, 2026
Original Source:	Please Login to View Page
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Description

Ice Skating Rink

Proposals Due:

2 p.m. on Wednesday, Aug. 14, 2026

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REQUEST FOR PROPOSALS

SEALED PROPOSALS will be received in the Parks and Recreation Department at 6555 Shier

Rings Road, Dublin, Ohio 43016 until 2:00 P.M. ET, August 14, 2026. All qualified firms are

invited to submit proposals to the City of Dublin for the following:

Ice Skating Rink

SUBMIT:

One (1) bound copy OR a digital .pdf format file of all requested

documentation must be received on or before 2:00 P.M. ET,

August 14, 2026

ADDRESS BOUND COPIES TO:

City of Dublin

Parks and Recreation Department

Attention: Marja Keplar

6555 Shier Rings Road

Dublin, Ohio 43016

E-MAIL DIGITAL COPY TO:

mkeplar@dublin.oh.us

MARK OUTSIDE OR SUBJECT LINE: RFP – Ice Skating Rink

INTRODUCTION

General Information

The City of Dublin, Ohio is requesting sealed proposals from qualified ice rink

management companies to purchase, install, operate, maintain and store an outdoor

seasonal ice rink for public use.

The initial term of the contract shall be two (2) years. At the sole discretion of the City,

the contract may be renewed for up to two (2) additional one (1) year terms, based on

the Contractor's satisfactory performance and continued agreement on contract terms.

Ice Rink RFP – Page 2

The City will evaluate the Contractor's performance following each skating season and

will notify the Contractor of its intent to renew no later than thirty (30) days after the

conclusion of each season.

The operator shall collect revenues generated through the operation of the ice rink,

including admissions, skate rentals, and other approved activities. As part of its

proposal, the operator shall identify any proposed revenue-sharing arrangement and/or

assumption of operating costs. The final compensation structure will be negotiated and

incorporated into the contract.

About the City of Dublin

Proposers are encouraged to visit the City’s website at http://www.dublinohiousa.gov to

learn about the City’s history, events, activities, projects and initiatives.

Project Background

Envisioned as one of Dublin’s most important civic and natural spaces, Riverside

Crossing Park encompasses both sides of the Scioto River at the interface between

destinations, neighborhoods, the Dublin Link pedestrian bridge and the river.

The East Plaza features upper and lower plaza terraces, pavilion, restrooms, greenspace

for events, seating areas, overlooks, water features and an interactive bouldering play

area.

The West Plaza landing connects the bridge and the heart of Historic Dublin. Still in its

early planning stages, the west side of the park will accentuate the natural beauty of the

riverbank, with connections to the Indian Run greenway, water access and trail systems.

Dublin’s planned Christkindlmarkt (Nov. 18–Dec. 24, 2026) is a new, European-style

holiday market at Riverside Crossing Park featuring vendors, seasonal food, and festive

entertainment, intended to establish a signature winter event and community tradition.

Given the event’s multi-week duration, high attendance and central role of winter-

themed attractions, a temporary ice rink is a key anchor amenity. Its operation, along

with installation and removal, must be carefully coordinated with overall event setup,

vendor layout, and park restoration to ensure safe, efficient use of the site before,

during and after the market. For more information the following website is available as

reference: https://christkindlmarktdublin.com/. Also, attached is the draft layout for the

ice rink and event space for the Christkindlmarkt for reference.

For more information about Riverside Crossing Park, proposers are encouraged to visit

the City’s website to learn more at https://dublinohiousa.gov/riverside-crossing-park/

SCOPE OF WORK AND SERVICES

Summary

In accordance with sound engineering practices and acceptable methods of design

associated with the ice rink industry in general, the successful operator will plan,

operate, produce, direct and provide all services, labor and materials necessary for the

Ice Rink RFP – Page 3

ice rink and will work with the City of Dublin to provide a high-quality seasonal ice rink

skating experience for the public.

Period of Performance

In coordination with the planned Christkindlmarkt Event at the park, services shall be

provided following the schedule below:

Rink Installation

October 5-12, 2026. Significant ice rink set up shall

be completed in advance of the set up for the

Christkindlmarkt, which will begin October 12,

2026.

Rink Operations

November 18, 2026 – March 15, 2027, weather

permitting and in coordination with the operating

hours of the planned Christkindlmarkt, all other

hours are to be included in the proposal.

Rink Removal

March 15, 2027 – April 1, 2027

A preliminary schedule for the Christkindlmarkt set up, event operations and tear down

is attached for reference; however, is subject to change based on weather conditions

and other unforeseen situations.

Operator Deliverable Materials

a. Modular rink piping grid system for a minimum 40’ X 80’ ice rink. Skating surface

must be all ice. Synthetic ice surface will not be accepted

b. Acceptable refrigeration to achieve ice conditions to support operation in 55-degree

Fahrenheit temperature or less, including all pumps, hoses, expansion tanks, etc.

c. Propylene glycol coolant, transfer pump and storage containers

d. Insulation and vapor barriers (as required)

e. Modular railing system with clear acrylic panels

f. Appropriately sized skate changing area immediately beside ice rink with benches,

including rubber flooring sufficient to protect underlying surfaces

g. Appropriate number of rental skates for use during the season

h. Supply and install racks to accommodate skates and equipment necessary for skate

repairs

i. Ice resurfacing equipment (Zamboni), various ice maintenance tools and staff to

operate/maintain the ice rink and surface accordingly

j. Certified electrician at site during installation to make all electrical connections to

refrigeration unit (as required)

k. Protection of all hoses and electrical cords associated with the ice rink operation in

accordance with City Code

l. Fencing or barricades to control entry/exit and around all equipment as necessary

m. Ticket sales/skate rental office structure in very close proximity to the skate

changing area/ice rink

Ice Rink RFP – Page 4

n. First aid supplies and general first aid response for public users

o. Weather protected and secured storage of contractor’s supplied tools and equipment

during the term of the operation

p. Appropriate ice rink lighting and portable sound system to provide holiday, family-

friendly popular music selections and public safety announcements

q. All labor, materials and designs set forth by the rink operator shall be in compliance

with the latest published codes governed by local jurisdiction

Operator Responsibilities

a. Project management to include installation, removal and storage of a modular ice

rink and equipment

b. Supervision and general labor of set up and strike

c. Professional installation of all of the foregoing by competent technicians holding the

appropriate licenses and certifications, as well as transportation and freight to and

from the location of all equipment and supplies. In addition, all travel expenses for

all professional personnel

d. All day-to-day management and operational staffing of the facility, including points

of sale, skate rental functions, safety monitor function and maintenance of the ice

rink

e. Upon reasonable notice, City of Dublin may require the operator to provide

additional items necessary for the safe and efficient operation of the ice rink

City of Dublin Responsibilities

a. Connection to electrical power to achieve continuous three-phase, 480-volt, 400-amp

electrical capacity for connection of refrigeration system

b. Single phase, 110-volt power source for installation, operation and strike

c. Electrical and water utility fees associated with the ice rink operation

d. Water supply near the site for water replenishment to the ice rink

e. Coordination of all permits and licenses

f. Grounds keeping around the outside of the ice rink, trash removal, etc.

g. Restrooms near the ice rink operation

h. Limited marketing and public relations support based on resource availability

Warranty

All labor and materials will be covered by warranty for the entire seasonal operation.

Any rink defects or deficiencies due to the installation or operation of the ice rink by the

operator will be repaired and rectified in a reasonable time frame in order to minimize

impacts to the day-to-day operation of the rink.

PROPOSAL SUBMITTALS

a. Required Content

Failure by any Proposer to respond to a specific requirement may result in

disqualification. The City of Dublin reserves the right to accept or reject any or all

Ice Rink RFP – Page 5

proposals. Proposers are reminded that proposals will be considered exactly as

submitted. Points of clarification will be solicited by the proposers at the discretion of

the City. Those proposals determined not to be in compliance with provisions of the

RFP and the applicable law and/or regulations will not be processed.

All costs incurred by the Proposer associated with RFP preparations and subsequent

interviews and/or negotiations, which may or may not lead to execution of an

agreement, shall be borne entirely and exclusively by the proposer.

The information provided by the contractor selected for contract award will form the

basis for negotiation of a contract. The City of Dublin reserves the right to issue a

contract without further negotiation using the information contained in the RFP.

Failure of a prospective contractor to accept this method of contract development

will result in cancellation of the award.

b. Proposal Format

The proposal format requirements are designed to aid Proposers in their proposal

development to provide a structured format for reviewers to systematically evaluate

multiple proposals.

Proposals must be submitted in either three (3) bound copies of the proposal packet

or a digital file in .pdf format.

The Proposer is to demonstrate the technical capabilities, professional qualifications,

past project experiences and knowledge within the industry. Proposals must address

all the points outlined herein as required, in the following order.

1. Transmittal Letter: A transmittal letter must be submitted with the

proposal which shall include:

a. The RFP subject “Ice Rink Proposal”

b. Name of the company responding, including mailing address, e-mail

address, telephone number and name of the primary contact

representative

c. The name AND signature of the representative authorized to make

decisions, binding the firm into a contract

2. Qualifications and Experience: To better understand the team who will

be assigned to this project, please provide the following:

a. A brief description of the company, organization structure, location of

principal offices, number of professional personnel

b. A qualification summary containing a description of the company’s

qualifications and the personnel supporting the operation

c. The name and relevant experience of the principal in charge

d. A minimum of three (3) past projects completed that are similar in

size and scope. Please include pertinent information about each of the

ice rink operations such as number of participants, size of rink,

pictures, number of incidents/accidents/injuries and insurance claims

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Ice Skating Rink

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