Ice Skating Consultant Services

Agency:	Millcreek city
State:	Utah
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Aug 5, 2026
Due Date:	Aug 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Millcreek

1330 East Chambers Ave

Millcreek, UT 84106

Request for Qualifications

Ice Skating Consultant for the Millcreek Magic Ice Show

Due August 10th, 2026, at noon local time

1. Introduction. Millcreek (the “City”) is requesting proposals (“Proposals” or

“Responses”) from qualified proposers (“Proposers”) to provide Ice Skating Consultant services

(“Services”) for the Millcreek Magic Ice Show at Millcreek Common, 1354 East Chambers

Avenue, Millcreek, Utah (the “Project”).

1.1. Intent. This Request for Qualifications (this “Request”) intends to set forth

the minimum acceptable requirements for Responses to this request.

2. Background and Detailed Description of Services. The City was incorporated

in December of 2016 and currently has an approximate population of 65,000. Millcreek has a

moderate number of active commercial enterprises, including small businesses, in a broad

spectrum of residential strata. Millcreek has many public and private schools, major hospitals,

clinics, libraries, and community-supporting non-profit headquarters. Fifty percent of households

are starter homeowners, young professionals, and generationally established.

The Services are as follows: The Proposer will serve as Ice Skating Consultant for the Millcreek

Magic Ice Show from August 10, 2026, through December 11, 2026. Performance dates are

November 27, 28, 29, 2026. The Proposer will collaborate with Millcreek staff and production

partners to develop and carry out the artistic vision for the ice-skating portion of the show,

including casting, choreography, rehearsals, performer direction, and on-site production support.

The Proposer will conduct auditions; select and organize skaters; develop choreography suited to

performer ability, music, staging, and the overall production concept, consistent with the Arctic

Polar theme and storyline; set rehearsal expectations; lead on-ice rehearsals; provide constructive

coaching; and coordinate with the Events Manager and production team. The selected Proposer

must attend and lead the full dress rehearsal scheduled for Wednesday, December 11, 2026. The

dress rehearsal shall include performers, music, costumes, technical elements, and any other

production components available for the final performances. The consultant is responsible for

managing rehearsal flow, making final artistic and operational adjustments, coordinating with City

staff and technical personnel, and ensuring performers are prepared for the Thanksgiving weekend

performances. Attendance for the entire rehearsal is required. The Proposer shall oversee skating

performances during the show weekend and must foster a professional, positive, safe, and inclusive

environment for performers of varying ages and skill levels.

The anticipated maximum commitment is approximately 67 hours. This includes 8-12 hours of

online meetings; approximately 24 hours of on-ice rehearsals, based on two hours per week for

three months before the event; three hours for auditions; approximately 16-18 hours for Millcreek

dress rehearsals and performances; and 5-10 hours for additional planning and collaboration.

3. Proposal Requirements. An electronic copy of the Proposal in PDF format must

be submitted to Rachel Nasse at rnasse@millcreekut.gov by noon local time on August 10, 2026.

Any response, modification, or amendment received after the due date and time is considered late.

No late response, modification, or amendment will be accepted. No electronic Responses will be

accepted except for the PDF copy described above. Proposals must include the following elements

and be signed by an authorized representative of the Proposer:

3.1. Letter. A letter expressing an interest in providing the Services should be

included. The introductory letter should be addressed to:

Millcreek City Hall

1330 East Chambers Ave

Millcreek, UT 84106

rnasse@millcreekut.gov

Include an e-mail address for the consultant's primary contact.

3.2. Experience and Qualifications. In the letter, describe the Proposer's

experience and qualifications to meet the requirements of the City as outlined herein.

Include a summary of relevant professional skating, choreography, coaching, directing, or

production experience. Identify any proposed assistants who would be involved in

providing the requested Services and submit statements or resumes detailing their

qualifications. The Proposal should describe experience working with skaters of varying

ages and abilities, managing rehearsals, creating choreography, collaborating with

production teams, and directing live performances.

3.3. Project Approach. Describe in the letter the following:

A. Provide your understanding of the Project and describe your proposed

approach to artistic direction, rehearsal management, and performance

delivery.

B. Submit a comprehensive work plan that outlines your approach to: Auditions

and performer selection, casting decisions, choreography creation and

development, rehearsal planning and coordination, communication with

performers and stakeholders, safety protocols and best practices,

collaboration with technical and production personnel, show-week

responsibilities, including performance oversight and event execution.

B. Submit a detailed work plan outlining auditions, casting, choreography

development, rehearsal scheduling, performer communication, safety

practices, technical collaboration, and show-weekend responsibilities.

C. Describe your availability from August 6, 2026, through November 29,

2026, including your ability to attend rehearsals on Wednesday, November

25, 2026, and performances scheduled over Thanksgiving weekend, Friday,

Saturday and Sunday at 5pm and at 7pm.

3.4 References. Include the name, address, and contact person of government

or private agencies with which the Proposer has provided a similar service

and can attest to the performance of relevant projects. The City may contact

such references and do its own investigations, which, depending on the

investigation, may result in disqualification based on the City’s sole and

absolute discretion.

4. Evaluation Criteria and Scoring Process. An evaluation committee will review

all Proposals received. Each evaluation criterion has been given a percentage based on its relative

value. The requirements and each associated percentage are as follows:

Experience and Qualifications (50%)

Project Approach (50%)

References (references are a mandatory minimum requirement, and the

City may conduct its investigation, and the result of the investigation at

any time during the solicitation process may result in a disqualification

based on the City’s sole and absolute discretion)

6. Selection. The City’s designee may conduct discussions with Proposers who are

being considered to be selected for the award. In addition, one or more Proposers may be invited

to participate in an interview; however, Proposals may be accepted without discussion or

interview. The Mayor or her designee will make the award.

7. General Information. The City reserves the right to reject any and all Responses.

The City reserves the right to amend, modify, or waive any requirement set forth in this Request.

Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply

with applicable federal, state, and local laws and regulations. The City anticipates selecting one of

the responding Proposers, but there is no guarantee that any responding Proposer will be selected.

Responses will be placed in the public domain and become public records subject to examination

and review by any interested parties in accordance with the Government Record Access

Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to

this Request will become the property of the City and will be managed in accordance with the

Government Record Access Management Act.

8. Terms of Contract. The successful Proposer must contract with the City to

provide the services described herein. If the selected Proposer and the City Attorney are unable to

negotiate an acceptable agreement, then another Proposer(s) will be selected by the Mayor or her

designee, and negotiation will continue with such other Proposer(s) until an acceptable agreement

is completed.

9. Contact Person. For more information on the Proposal, contact Rachel Nasse,

1330 East Chambers Ave, Millcreek, UT 84106, rnasse@millcreekut.gov, or for Americans with

Disabilities Act (ADA) accommodation, contact the ADA coordinator at

adainfo@millcreekut.gov.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title:	Ice Skating Consultant Services
Category:	Request For Proposal
Status:	Open

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