Ice Machine Service Fargo VA Medical Center and CBOCs

Active

Contract Opportunity

MOD 00001

Questions and Answers: 5/21/2025

Solicitation Number 36C26325Q0719

1- What type of filter systems do the ice machines in your facility use and do they have carbon pre filters? Pentair everpure, hoshizaki, etc

Filters are replaced by the facility and not the responsibility of the contractor.

2- Will there be a facility maintenance worker available to escort contractors throughout the main hospital?

Yes

3- For CBOC locations will simply check-in/ sign-in be acceptable ?

Work at the CBOC’s will be coordinated between the contractor and CBOC manager after the award of the contract.

4- If awarded, will ID badges be provided or does the contractor have to provide their own style ID?

Badges will be provided by the facility

5- Are any pieces of equipment under SOW still under manufacturer warranty?

No

6- Is there an incumbent or is this a new contract?

Yes, there is an incumbent currently providing the service. The service is being re-competed.

7- If there is an incumbent, can you please provide contract information?

N/A

Ice Machine Services for Fargo VA Health Care System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).

This announcement constitutes the only solicitation, quotes are being requested.

Solicitation number 36C26325Q0719 is issued as a request for quotes (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02.

This procurement is a total set-aside for Service Disabled Veteran Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).

Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 811310 with a size standard of $12.5 million.

A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

The VA anticipates one firm fixed price contract award to provide supplies to Fargo VA Health Care System, 2101 Elm St, N, Fargo, ND 58102.

FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.

FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Technical questions and on-site visit questions for this solicitation are due via e-mail only to Becky De Los Santos, Contracting Specialist, at becky.delossantos@va.gov no later than 10:00am Central Standard Time (CST), 05-22-2025.

Quotes are due to the Contracting Office by 10:00am CST, 05-29-2025. Quotes are required to be emailed to becky.delossantos@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Specialist before the solicitation closing.

Contact Becky De Los Santos, Contracting Specialist, at becky.delossantos@va.gov for information regarding the solicitation.

Attachments/Links