Ice Cream IFB/Contract 2026-2027

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	312113 - Ice Manufacturing
Posted Date:	Mar 9, 2026
Due Date:	Apr 13, 2026
Solicitation No:	200-200-ICECREAM-2026-2027
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Solicitation Number:	200-200-ICECREAM-2026-2027
Project Title:	Ice Cream IFB/Contract 2026-2027
Description:	Johnston County Public Schools’ School Nutrition Program and the school district is seeking to contract the purchase and delivery of ice cream for the new school year 2026-2027.
Opening Date:	4/13/2026 10:00 AM
Posted Date:	3/9/2026
Status:	Open
Department:	JOHNSTON COUNTY BOARD OF EDUCATION


Solicitation Number * 200-200-ICECREAM-2026-2027	Department JOHNSTON COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-04-13T10:00:00.0000000	Posted Date * 2026-03-09T03:14:52.0000000Z	Primary Commodity Code Confectionary products
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Cynthia Rivera
Description Johnston County Public Schools’ School Nutrition Program and the school district is seeking to contract the purchase and delivery of ice cream for the new school year 2026-2027.

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To whom it may concern,

Enclosed is an Invitation for Bid (IFB) for the purchase and delivery of ice cream. Johnston County Public Schools’

School Nutrition Program and the school district is seeking to contract the purchase and delivery of ice cream for the new

school year 2026-2027. All proposals must be received at the Johnston County Public Schools School Nutrition office

located at 601-C West Market Street in Smithfield by April 13, 2026 at 10:00am. Proposals may be mailed in as

instructed on page 3 of the document. FAX proposals will not be accepted. Johnston County Public Schools reserves the

right to reject any and all proposals.

Delivery of products shall occur at least once every 2 weeks during operating school months. Delivery must take place

between 7:30 AM and 2:30 PM. Two copies of the invoice are to be signed by the School Nutrition Manager or her/his

designee for delivery of products. Any invoice not signed by the designee will not be eligible for payment.

By signing the document enclosed, the vendor certifies that this bid is made without prior understanding, agreement, or

connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, or equipment, and

is in all respects fair and without collusion or fraud. The vendor certifies that the collusive proposal is a violation of

Federal law and can result in fines, prison sentences, and civil damage awards. Form AD-1048 (1/92) must be signed and

returned with the bid documents.

Should you have any questions, please contact Amanda Jackson via email at amandajackson@johnston.k12.nc.us by

March 27, 2026. Answers to questions and inquiries will be issued via addendum on April 2, 2026. Thank you for your

interest in Johnston County Public Schools.

Sincerely,

Jennifer Lawson

Executive Director of School Nutrition

JOHNSTON COUNTY PUBLIC SCHOOLS

601-C West Market Street

Smithfield, North Carolina 27577

ICE CREAM IFB/CONTRACT

IFB#: 200-ICECREAM-2026-2027

Contract Period: July 1, 2026 - June 31, 2027

USDA NON-DISCRIMINATION STATEMENT

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited

from discriminating on the basis of race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity.Program

information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain

program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that

administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800)

877-8339.To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form

which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or

by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the

alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil

rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410; or

2. fax:

(833) 256-1665 or (202) 690-7442; or

3. email:

Program.Intake@usda.gov

This institution is an equal opportunity provider.

MAILING INSTRUCTIONS:

Mail only one fully executed bid document signed with BLUE ink and one copy of the bid (2 total), in a single envelope.

Bid MUST BE SEALED. Address envelope and mark “Bid No. 200-ICECREAM-2024-2025 as shown below: It is the

responsibility of the bidder to have the bid in this office by the specified time and date of opening.

Bidders or their authorized representatives are expected to fully inform themselves as to the terms, conditions,

requirements, and specifications of this IFB before submitting bids. Failure to do so will be at the bidder’s own risk.

The law makes no allowance for errors or omission or commission on the part of the bidders; furthermore, the bidder

cannot secure relief on the plea of error or ignorance concerning any requirement included in the IFB.

Vendors who do not wish to respond to this IFB, but want to remain on our list for future opportunities in this product

category, should complete, sign, and return the signature sheet entitled “Bid Certification” with “NO BID” indicated on

the face of the form. Failure to adhere to this procedure may result in removal of the bidder’s name from our bidder

list.

Bidders are welcome to attend the bid opening at the date and time indicated in the Bid Certification, but bidder presence

is not required, and no weight or other consideration toward any award decision will be given to any bidder’s attendance

or absence at the bid opening. Recaps of the details of the bids received will be available to any interested party upon

WRITTEN request. The form and content of the bid recaps will be at the sole discretion of JCPS. They may be in

electronic form.

BID NO. 200-ICECREAM-2026-2027

Johnston County Public Schools

School Nutrition Services

601-C West Market Street

Smithfield, NC 27577

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DISTRICT PROFILE, MISSION, AND FEDERAL COMPLIANCE

GENERAL PROVISIONS OF THE IFB/CONTRACT

SCHOOL DISTRICT IFB – CONTRACT DECLARATIONS AND PROFILE

DISTRIBUTOR / VENDOR MINIMUM QUALIFICATIONS

DISTRIBUTOR / VENDOR INSURANCE REQUIREMENTS

DISTRIBUTOR / VENDOR PERSONNEL REQUIREMENT

DISTRIBUTOR / VENDOR BID ERRORS AND PRICING REQUIREMENTS

FIRM FIXED FEE BID PROCEDURES

DISTRIBUTOR / VENDOR BID AWARD METHOD

IFB – CONTRACT DEFINITIONS

PRODUCT QUALITY, PRODUCT SPECIFICATIONS AND RECOURSE FOR MISREPRESENTATION

ESTIMATED QUANTITIES AND DISTRICT INFORMATION AFFECTING PURCHASES

TIE BID, BID ERRORS, BID REJECTION AND USE OF PIGGYBACK CLAUSE

PRELIMINARY DISTRIBUTOR / VENDOR BID AWARD

SUBSTITUTION AND DISCONTINUED PRODUCT REQUIREMENTS

DISTRIBUTOR / VENDOR AUDITS: PRE – AWARD, MID TERM COST ADJUSTMENT, NON -

SCHEDULED AND AUDIT OVER AND UNDERCHARGES

TRANSMITTAL OF DELIVERY ORDERS

BILLING AND PAYMENT REQUIREMENTS

SITE DELIVERIES

WAREHOUSING REQUIREMENTS AND USDA DONATED FOODS WAREHOUSING CHANGE

OPTION FOR CONTRACT RENEWAL AND PROCEDURES

BID RENEWAL PROCEDURES

FIXED – FEE ADJUSTMENT FOR FUEL PRICE INCREASE

PRODUCT USAGE REPORTS FROM DISTRIBUTOR/VENDOR

RECORDS RETENTION REQUIREMENTS

ASSURANCE OF NON-COLLUSION

ASSURANCES REGARDING LEGAL AND ETHICAL MATTERS (revised April 2016)

REMEDIES FOR DISTRIBUTOR/VENDOR NON-PERFORMANCE OF CONTRACT, AND TERMINATION

OF CONTRACT

FORCE MAJEURE PROCEDURES

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WAIVER

RIGHT TO ASSURANCE

REGULATORY COMPLIANCE

DISTRIBUTOR/VENDOR REQUIRED ATTACHMENTS FOR NEW BIDS

ATTACHMENT A – BRAND/GRADE LABELS/SPEC SHEETS

ATTACHMENT B – HACCP SUMMARY

ATTACHMENT C – EVIDENCE OF REQUIRED INSURANCE

ATTACHMENT D – LUNSFORD ACT COMPLIANCE

ATTACHMENT E – FOOD RECALL POLICY/PROCEDURES

ATTACHMENT F – SCHOOL DISTRICT CALENDAR

ATTACHMENT G – HUB CERTIFICATION

ATTACHMENT H – CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, LOBBYING AND COOPERATIVE

AGREEMENTS

ATTACHMENT I – CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY

MATTERS – PRIMARY COVERED TRANSACTIONS

ATTACHMENT J – SCHOOL DISTRICT PROFILE

ATTACHMENT K- PROPOSED DELIVERY SCHEDULE

ATTACHMENT L - NEW VENDOR FORM AND W9

ATTACHMENT M - DEVIATIONS / COMPLIANCE FORM

ATTACHMENT N - TABULATION SHEET

ATTACHMENT O - NO BID RESPONSE

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Ice Cream IFB/Contract 2026-2027

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