HYDRO-AXING SERVICES ON PLEASURE ISLAND BID

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
APRIL 11, 2026
INVITATION TO BID
HYDRO-AXING SERVICES ON PLEASURE ISLAND BID
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, April 22, 2026. (The clock located in the City Secretary's office will be the official time.)
All bids received will be read aloud at 3:15 p.m. on Wednesday, April 22, 2026 in the City Council
Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-029
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager
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NON MANDATORY
PRE-BID CONFERENCE
A Non Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and
prospective bidders for Hydro-Axing Services at Pleasure Island is scheduled for April 14, 2026 at 10:00
A.M., the Pleasure Island Commission Office, 520 Pleasure Pier Blvd, Port Arthur, Texas.
The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer
any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the
project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing
Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents.
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INVITATION TO BID
HYDRO-AXING SERVICES ON PLEASURE ISLAND BID
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
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SUBMIT THE FOLLOWING.
A. BID SHEETS - PAGE 10-15
B. EQUIPMENT LIST - 16
C. NON-COLLUSION AFFIDAVIT - PAGE 17 (MUST BE NOTARIZED)
D. AFFIDAVIT - PAGE 18 (MUST BE NOTARIZED)
E. CONFLICT OF INTEREST - (IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE
1 AND SIGN & DATE ON LINE 7- PAGE 19
F. CHAPTER 2252 CERTIFICATION - PAGE 21
G. HOUSE BILL 89 VERIFICATION - PAGE 22
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HYDRO-AXING SERVICES ON PLEASURE ISLAND BID SPECIFICATION
Project Location: Pleasure Island Golf Course Property - HydroAxe Area
Project Size: ~72.5 total acres (approx. 65 serviceable acres excluding ponds and pathways)
Project Overview
The project consists of hydro-axing (forestry mulching) services to clear targeted vegetation across
approximately 65 acres of the Pleasure Island Golf Course property. The primary objective is to remove
invasive species (especially Chinese tallow), weeds, and other undesirable vegetation to prepare the land for
future greenspace development and large-scale tree planting.
Scope of Work
The selected contractor will be responsible for:
* Performing hydro-axing of all vegetation with a Diameter at Breast Height (DBH) less than 6 inches
down to grade level, under brushing under trees and cleaning around trees up to 8' from ground
* Clearing invasive trees, brush, and weed overgrowth
* Treating designated grassland and overgrown areas to create a consistent mulch layer
* Leaving all mulched material evenly distributed on-site to enhance soil conditions
* Avoiding disturbance to:
o Existing ponds and water features
o Established pathways and access roads
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* Operating equipment in a manner that minimizes soil compaction and erosion
Project Goals
* Eliminate invasive vegetation, especially Chinese tallow
* Improve soil health through natural mulching
* Prepare the site for future greenspace development and tree planting initiatives
* Maintain accessibility and integrity of existing site features
Contractor Requirements
* Demonstrated experience with hydro-axing / forestry mulching projects of similar scale
* Proper licensing and insurance
* Ability to complete work within agreed project timeline
* Compliance with all local, state, and environmental regulations
Deliverables
* Fully cleared and mulched project area per specifications
* Final walkthrough/inspection with project representative
* Removal of any debris not suitable for mulching (if applicable)
Proposal Submission Should Include
* Total project cost
* Estimated timeline for completion
* Equipment list and approach/methodology
* Relevant project experience/references
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NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me the undersigned authority by the of, on
behalf of said bidder.
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
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AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
______ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE: ____________
COUNTY: ____________
SUBSCRIBED AND SWORN to before me by the above named ________________________
on this the _____________________ day of _____________, 20_____.
___________________________
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
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