Hydrated Lime - TC
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 8, 2024 |
| Due Date: | Mar 25, 2024 |
| Solicitation No: | HS-24-019 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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HS-24-019
Hydrated Lime - TC
Issue Date: 3/8/2024
Questions Deadline: 3/21/2024 05:00 PM (CT)
Response Deadline: 3/25/2024 02:00 PM (CT)
City of Hot Springs
Contact Information
Contact: Mindy Collins Purchasing Tech
Address: Purchasing
324 Malvern Ave
2nd Floor
Hot Springs, AR 71901
Email: purchasing@cityhs.net
Page 1 of 9 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-019
Event Information
Number:
HS-24-019
Title:
Hydrated Lime - TC
Type:
HS - Invitation to Bid
Issue Date:
3/8/2024
Question Deadline: 3/21/2024 05:00 PM (CT)
Response Deadline: 3/25/2024 02:00 PM (CT)
Notes:
TO: Prospective Bidders
FROM: City of Hot Springs Purchasing Division
DATE: March 7, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
Bid Number: HS-24-019
Bid Item: HYDRATED LIME - TC
Bid Opening Time, Date & Location: 2:00 PM CT, MONDAY, MARCH 25, 2024,
324 Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot
Springs, Arkansas
The complete bid packet is available online
at https://arkansas.ionwave.net/Login.aspx. Interested Bidders must register
at this site to submit bids electronically. This is the preferred method of
submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing
Division by mail or in person. Facsimile submissions are not acceptable. The sealed
envelope, including express envelopes, must be identified as a sealed bid and show
the item or bid number.
All responses must be submitted no later than the date and time shown
above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Page 2 of 9 pages
Billing Information
Contact: Mary Rice
Address: 324 Malvern Ave
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-019
Phone:
Email:
2nd Floor
Hot Springs, AR 71901
(501) 321-6882
acctpayable@cityhs.net
Bid Attachments
HS-24-019 Hydrated Lime - TC.pdf
Download
HS-24-019 Hydrated Lime - TC - Signature Page
Acknowledgment - Fillable.pdf
Download
Acknowledgment of this Invitation to Bid (ITB)/Request for Proposals (RFP) shall be received by the City in order for
you to receive an Addenda (e.g., updates or changes to the bid packet).
Terms and Conditions of Bidding.pdf
Download
Bidder shall read the Terms and Conditions of Bidding for HS-24-019 Hydrated Lime - TC
Terms and Conditions of Purchase - Chemicals.pdf
Download
Bidder shall read the Terms and Conditions of Purchase for HS-24-019 Hydrated Lime - TC
Hazardous and Toxic Substances Disclosure Requirement.pdf
Download
Hazardous and Toxic Substances Disclosure Requirement
Requested Attachments
DBE, WBE, or MBE Certification
Please upload a copy of the letter or certificate.
Additional Attachments
Please upload any additional documents.
Hazardous and Toxic Substances Disclosure Requirement
(Attachment required)
Bidder shall acknowledge, complete, and upload the form.
Bid Attributes
1 NOTICE TO BIDDERS
FAILURE TO FOLLOW INSTRUCTIONS AND REQUIREMENTS OF THIS INVITATION TO BID (ITB) MAY BE CAUSE
FOR REJECTION OF BID.
PLEASE CHECK BID PACKET, BID AMOUNT CALCULATIONS, AND BID CONTAINER PRIOR TO SUBMISSION.
CORRECTIONS TO BID DOCUMENTS WILL NOT BE ALLOWED AFTER BIDS ARE OPENED.
2 Terms and Conditions of Bidding for HS-24-019 Hydrated Lime - TC
Bidder acknowledges the Terms and Conditions of Bidding found in the Attachments Tab.
Bidder Acknowledges
(Required: Check if applicable)
3 Terms and Conditions of Purchase for HS-24-019 Hydrated Lime - TC
Bidder acknowledges the Terms and Conditions of Purchase found in the Attachments Tab.
Bidder Acknowledges
(Optional: Check if applicable)
Page 3 of 9 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-019
4 SPECIFICATIONS
The City of Hot Springs, Arkansas, on behalf of the Utilites Department, is accepting bids to purchase hydrated lime
for use by the City water treatment facilities as a term contract (TC). The following specifications describe the
minimum requirements. Any deviations to these specifications shall be explained.
Hydrated lime shall conform to AWWA B202-93 specifications and National Science Foundation (NSF) approval.
The Vendor shall provide documentation for the average value for available calcium hydroxide measured according
to AWWA B-209-93 Section 5.3. The Vendor must clearly indicate whether values are reported as CaO or Ca(OH)2.
The Vendor shall provide documentation for the average value for objectionable insoluble matter for hydrated lime.
These values shall be determined in accordance with AWWA B-202.93 Section 5.5. The City may evaluate samples
as needed using an independent laboratory.
Cost per ton of available calcium hydroxide shall be calculated as follows:
If results are reported as CaO: 0.75 x 100 x suppliers quoted price.
Results of AWWAB202-03 Section 5.3
If results are reported as Ca(HO)2: 100 x suppliers quoted price
Results of AWWAB202-93 Section 5.3
DELIVERY
Bulk deliveries shall be for a maximum of (20) twenty tons (40,000 lbs.) for the Ouachita Water Plant and (15) fifteen
tons (30,000 lbs.) for the Lakeside Water Plant. The estimated annual usage for both plants is ninety thousand
pounds (90,000 lbs.). This is not a guaranteed quantity and is subject to change based on the treatment facility's
operation conditions.
The City reserves the right to refuse any and all deliveries that are of inferior product, or made with improper, poorly
maintained equipment. Any delivery that does meet the above requirements must be replaced at no cost to the City.
Locations:
Lakeside Water Plant – 300 Pineland Dr., Hot Springs, AR 71901
Ouachita Water Plant – 860 Cozy Acres., Mtn. Pine, AR 71956
Requirements:
Delivery shall be made within (5) five business days of order date. Emergency shipments must be made
within (48) forty-eight hours of order. The City of Hot Springs shall minimize the number of emergency
deliveries.
Deliveries are accepted Monday through Friday 7:00 AM to 3:00 PM central time, unless otherwise approved.
Driver must contact plant with estimated time of arrival on day of delivery.
Supplier shall provide air supply, hoses, and camlock fitting required to safely and efficiently to off load
product into silo. Maximum of (6) six PSI will be allowed for offloading.
Each shipment shall include Weight Tickets or billing of lading (BOL), material safety data sheets (MSDS),
and Chemical Certificate of Analysis.
All bid prices shall be cost by per ton and include all freight charges, demurrage, or special handling charges. All
products shall be shipped freight on board (F.O.B.) freight prepaid to our facilities.
Orders will be on as needed basis and will be accompanied by a City Purchase Order. The City of Hot Springs
reserves the right to award the sections that are within the budget available. The contract will be for one (1) year
with five (5) twelve (12) month terms, subject to annual budget approval by the Hot Springs Board of Directors. The
contract will automatically renew annually unless either party supplies thirty (30) days written Notice of Cancellation.
Any escalation in price shall be subject to paragraph 29 of the Terms and Conditions of Bidding. The City reserves
the right to accept or decline any and all price increases.
Bidder Acknowledges
(Required: Check if applicable)
Page 4 of 9 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-019
5 STATEMENT OF REQUIREMENTS
The following requirements from the Bidder will be shown below on "Certificates Required" and "Additional
Requirements."
6 Certificates Required
Certificates for coverages and items below shall be submitted by the Bidder with the bid forms. If nothing listed
below, no insurance requirements apply.
7 General Liability (Minimum Amount) $500,000
Bidder is required to submit the certificate in the response attachments.
8 Certificate of Good Standing with the State's Secretary of State
Provide the name used for registration.
(Required: Maximum 1000 characters allowed)
9 Business License
Bidders shall provide the company's Business License information, including the City, State, and Business License
Number. The successful Bidder may be required to obtain a City of Hot Springs business license. For business
services within the City of Hot Springs, the City will honor business licenses from cities within the State of Arkansas.
(Required: Maximum 1000 characters allowed)
1 Additional Requirements
0 The Bidders are hereby notified that the following additional items apply to this procurement as noted.
1 This procurement is subject to an escalation clause
1 Any price increase shall be presented to the City in writing and follow guidelines established under "Escalation
Clause" in the Terms and Conditions of Purchase.
1 This procurement is not subject to federally required certifications/contract clauses.
2
Page 5 of 9 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-019
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