Hydrants and Hydrant Accessories, FY2027

The City of Waltham
Invites
Interested Parties
To propose the best offer and or bid
For the service or product herewith described:
Hydrants and Hydrant Accessories, FY27
The Virtual Bid Opening will be held:
Thursday, May 21th, 2026 at 11:00AM

Table of Contents:
* Invitation to Bid
* Intent of the Project
* Instructions
* General Conditions
* Specifications and Bid Form
* Compliance

Invitation to Bid

The City of Waltham
Purchasing Department
REQUEST FOR BID (RFB)
Under the rules of M.G.L. Chapter 30B The Purchasing Department of the City of Waltham hereby
requests sealed bids for:
Hydrants and Hydrant Accessories, FY27 (Sole Source Procurement)
Price Proposals will be received at the office of the Purchasing Agent, City Hall, 610 Main Street,
Waltham MA 02452, until,
Thursday, May 21th, 2026 at 11:00AM
At which time and place the bids will be publicly opened and read via Zoom.
Specifications and information available at the Purchasing Agent's Office or in the Waltham
Purchasing Department web site at
https://www.city.waltham.ma.us/category/tags/purchasing-bids-open-0
BIDS MUST BE SIGNED AND ENCLOSED IN A SEALED ENVELOPE AND MARKED:
BID FOR: Hydrants and Hydrant Accessories, FY27
If the Bidder is a corporation, state your correct corporate name and State of incorporation. If
Bidder is a partnership, state names and addresses of partners. If Bidder is a trust or other legal
entity, state correct names and addresses of trustees or names and address of those legally
authorized to bid and enter into contracts.
EXCEPTION OR ALTERNATES TO SPECIFICATIONS, TERMS OF SALE, AND DISCOUNTS AVAILABLE,
MUST BE INCLUDED IN THE BID PRIOR TO OPENING DATE.

Intent of Project
The City of Waltham wishes to purchase Hydrants and Hydrant Accessories (Sole Source
Procurement, see last page of this document for the attached determination by the City
Director of Public Works) as specified in this document and for the period of one year.

AGREEMENT
CITY OF WALTHAM
ARTICLE 1. This agreement, made this day of , 2026 by and between the CITY
OF WALTHAM, party of the first part, hereinafter called the CITY, by its MAYOR, and
hereinafter called the CONTRACTOR.
ARTICLE 2. Witnesseth, that the parties to this agreement, each in consideration of the agreement on the
part of the others herein contained, do hereby agree, the CITY OF WALTHAM for itself, and said contractor
for his heirs, executors, administrators and assigns as follows:
To furnish all equipment, machinery, tools and labor, to furnish and deliver all materials required to be
furnished (except as otherwise specified) and deliver in and about the project and to do and perform all
work in strict conformity with the provisions of this Contract and of the Invitation to Bid, Intent of Project,
Instructions to Bidders, General Conditions, Specifications/Bid Form and Compliance hereto annexed. The
said Invitation to Bid, Intent of Project, Instructions to Bidders, General Conditions, Specifications/Bid Form
and Compliance are hereby made a part of this contract as fully and to the same effect as if the same had
been set forth at length and incorporated in the contracts.
ARTICLE 3. In consideration of the foregoing premises the CITY agrees to pay and the CONTRACTOR agrees
to receive as full compensation for everything furnished and done by the CONTRACTOR under this contract,
including all work required by not included in the items herein mentioned.
This Agreement entered into as of the day and year first written above.

CITY OF WALTHAM, MASSACHUSETTS
FOR THE CITY FOR THE COMPANY
Jeannette A. McCarthy, MAYOR,
City of Waltham CONTRACTOR (Signature),
Date: Date:
Company
Address
Katherine Laughman,
City Solicitor
Date:
APPROVED AS TO FORM ONLY
Michael Chiasson, Director, CPW
Date:
Crystal Philpott, Purchasing
Agent Date:
Paul Centofanti, Auditor
Date:
I CERTIFY THAT SUFFICIENT FUNDS
ARE AVAILABLE FOR THIS CONTRACT

Instructions

INSTRUCTIONS FOR BIDDERS
1. READ ALL DOCUMENTS.
Bidders should familiarize themselves with all the documents contained herein; it is
mandatory that all Bids be in compliance with all the provisions contained in said documents.
2. FORMS AND ATTACHMENTS.
Bids are to be completed on the forms provided ONLY and enclosed in a sealed envelope marked
on the outside "BID (title)" and the name and address of bidder. Attachments submitted in
addition to the Waltham Purchasing Department produced forms may not be considered.
3. PRINTED OR TYPED RESPONSE.
All information must be typewritten or printed in ink, including the price the bidder offers in
the space as provided on the bid form.
4. CORRECTIONS.
Bids that are submitted containing cross outs, white outs or erasures, will be rejected. All
corrections or modifications to the original bid are to be submitted in a separate envelope,
properly marked on the outside, "CORRECTION/ MODIFICATION TO BID (title)" and submitted prior
to the bid opening.
ALL DOCUMENTS SUBMITTED WITH YOUR RESPONSE WILL BE INCORPORATED INTO THE
CONTRACT.
5. PRICE IS ALL INCLUSIVE.
Bid prices shall encompass everything necessary for furnishing all items, materials, supplies or
services as specified, and in accordance with the specifications, including proper packing, cost of
delivery, and in the case of services, completion of same, as per specifications.
6. PRICE DISCREPANCY.
In the event of a discrepancy between the Unit Price and the Extension, the Unit Price shall
prevail.
7. EXCEPTIONS
No Exceptions will be acceptable to the City. The City's intent is to purchase precisely what is
specified in the document. Only equal or better grade specifications shall be considered by the
City.
8. WITHDRAW.
A Bid may be withdrawn by written request prior to the schedule for the Bid Opening. No
withdrawals are permitted after the bid opening date and time. Withdrawals after the bid opening
date will cause the forfeit of the bid Deposit.
9. AWARD.
Bids will be awarded not later than (90) ninety days after the scheduled bid opening date, unless
otherwise stated, in the specifications. Unless otherwise specified, bids will be evaluated on the
basis of, completeness of your RFP response, responsiveness, responsibility, best price and
experience.
10. AWARD CRITERIA.
Qualified and responsive proposals will be evaluated based on the following rating, which will

apply to all Price, Technical, and Compliance requirements.
12. TAX EXEMPT.
Purchases by the City of Waltham is exempt from any Federal, State or Massachusetts
Municipal Sales and/or Excise Taxes.
13. SAMPLES.
The Waltham Purchasing Department may require the submission of samples either before or
after the awarding of a contract. Samples are to be submitted, at no charge to the City, so as to
ascertain the product's suitability. If specifically stated in the Bid that samples are required, said
samples must be submitted with the Bid prior to the Official Bid Opening. Failure to submit said
samples would be cause for rejection of Bid. All samples must be called for and picked up within
(30) thirty days of award or said samples will be presumed abandoned and will be disposed of.
14. ACTIVE VENDOR LIST.
Vendors who wish to remain on the Active Bid List must either submit a Bid, No Bid, or a letter
requesting same, no later than the Official Bid Opening. This is applicable to those vendors who
have received the Invitation to Bid.
15. FUNDS APPROPRIATION.
The contract obligation on behalf of the City is subject to prior appropriation of monies from the
governmental body and authorization by the Mayor.
16. THE AWARDING AUTHORITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, OR ANY PART OF
ANY BID, WHICH IN THE OPINION OF THE AWARDING AUTHORITY, IS IN THE BEST INTERESTS OF
THE CITY OF WALTHAM.
17. THE TAX ATTESTATION CLAUSE, CERTIFICATION OF NONCOLLUSION AND THE CORPORATION
INFORMATION, are an integral part of the Invitation for Bid and must be completed and signed by
the person submitting the Bid, or by the person/persons who are officially authorized to do so.
18. STANDARD OF QUALITY.
Where, in the specifications, one certain kind, type, catalog number, brand or manufacturer of
material is named, it shall be regarded as the required standard of quality. Where two or more are
named, these are presumed to be equal and the Bidder may select one or the other. If the Bidder
proposes to offer a substitute as an equal, he shall so indicate on the Bid Form, the kind, type,
catalog number, brand, or manufacturer of material that is offered as an equal, and describe where
it differs from the specifications. Substituted items must be capable of performing all the functions
and/or operational features described or indicated in the specifications. Failure to indicate the
description of any substitute item on the Bid will be interpreted to mean that the Bidder will
furnish the item or service as specified.